Job summary
Working Part time: 30 hours per week
We are looking for an enthusiastic Medical Education Administrator with a positive attitude and a willingness to learn to help us provide a first-class administrative service.
The post holder will be required to provide administrative support to the Medical Education team and tutors who together coordinate undergraduate and postgraduate educational programmes and placements for medical students 2, 3, 4 and 5 plus student PAs 2 and 3.
Main duties of the job
1. To support the coordination of programmes/clinical placements of education for undergraduate and postgraduate education and ensuring the medical education diary is kept up to date with all educational sessions. This will often involve liaising with a number of different departments and requires organisation to ensure all mandatory sessions take place.
2. Input and monitor attendance, including teaching sessions on to relevant databases and provide data for analysis (ESR, Net 2). This will often involve using own initiative, tact and discretion to discuss attendance with students and knowing when to escalate.
3. Collate and summarise assessments forms using software relaying information to tutors in a timely manner. Keep accurate records of attendance ensuring registers are available. Update SOPs as required.
About us
The Countess of Chester Hospital NHS Foundation Trust provides services to West Cheshire and to Welsh patients covered by Betsi Cadwaladr University Health Board. The Trust works collaboratively within the wider Cheshire and Merseyside Health and Care Partnership. Its services are provided from three locations:
- The Countess of Chester Hospital: providing 438 general and acute beds
- Ellesmere Port Hospital: providing 56 beds as a rehabilitation, intermediate and outpatient facility
- Tarporley War Memorial Hospital: a base for community services which serve the local rural population.
The Trust employs over 6258 staff (headcount) which includes temporary bank staff and provides acute emergency and elective services, primary care direct access services and obstetric services to a population of approximately 407,000. This includes 357,000 residents in Chester and West Cheshire which includes Ellesmere Port and Neston as well as the Deeside area of Flintshire which has a population of approximately 50,000.
The Trust is a busy district general hospital and in 2022/2023, there were more than 503,342 patient attendances (inpatient, outpatient and diagnostic) ranging from a simple outpatient appointment to major cancer surgery. This is an increase of nearly 10,000 compared to the previous year when there were 494,387 patient attendances.
Job description
Job responsibilities
See Job Description for further details.
Recruitment selection processes are based on competence (see Person specification) and values.
Please note applicants will be required to pay for their DBS check. Costs are deducted from salary following appointment. The cost of the DBS application is £23 (standard) or £43 (enhanced), this cost will be deducted from your salary over the first three months of employment.
You are encouraged to enrol for the DBS Update Service. A small annual fee of £13 per year applies.
New entrants to the NHS will commence on the minimum of the scale stated above.
Applicants are advised to apply early as if a large number of applications are received for this post, we reserve the right to close the vacancy prior to the advertised date.
Good luck with your application.
Job description
Job responsibilities
See Job Description for further details.
Recruitment selection processes are based on competence (see Person specification) and values.
Please note applicants will be required to pay for their DBS check. Costs are deducted from salary following appointment. The cost of the DBS application is £23 (standard) or £43 (enhanced), this cost will be deducted from your salary over the first three months of employment.
You are encouraged to enrol for the DBS Update Service. A small annual fee of £13 per year applies.
New entrants to the NHS will commence on the minimum of the scale stated above.
Applicants are advised to apply early as if a large number of applications are received for this post, we reserve the right to close the vacancy prior to the advertised date.
Good luck with your application.
Person Specification
Qualifications
Essential
- NVQ level 2 or 5 GCSEs or equivalent which must include English Language and Maths at Grade C or above
Knowledge and experience
Essential
- Currently working or has had very recent experience in an administrative position in a busy office environment.
- Experience/enjoyment of working with young people between the age of 19 and 25 ideally in an educational environment.
- Demonstrate previous experience of prioritising work and responding flexibly, particularly in respect of administration processes, unexpected changes and working to deadlines
Desirable
- Knowledge of the University Medical curricula and the Foundation Curriculum.
- Experience of working in an NHS organisation.
Person Specification
Qualifications
Essential
- NVQ level 2 or 5 GCSEs or equivalent which must include English Language and Maths at Grade C or above
Knowledge and experience
Essential
- Currently working or has had very recent experience in an administrative position in a busy office environment.
- Experience/enjoyment of working with young people between the age of 19 and 25 ideally in an educational environment.
- Demonstrate previous experience of prioritising work and responding flexibly, particularly in respect of administration processes, unexpected changes and working to deadlines
Desirable
- Knowledge of the University Medical curricula and the Foundation Curriculum.
- Experience of working in an NHS organisation.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
