Job summary
An opportunity has arisen in the busy Health Records Library at Macclesfield District General Hospital to appoint to the demanding and varied position of Admin Assistant.
The Health Records Library Team support the organisation with the provision of an efficient administration service which ensures the availability of patient records for clinical and research purposes.
The applicant must be hard working, flexible and be able to cope under competing pressure and demand. Experience with working in a team environment and excellent communication and interpersonal skills are essential. A good understanding of confidentiality and knowledge of the Data Protection Act 2018 is also essential.
Hours per week: 0
This position is offered on a Bank basis which is 'as and when' required with no guaranteed hours, however it does offer you increased flexibility by selecting shifts to work around your lifestyle.
Main duties of the job
The role includes
- Sort and distribute incoming mail
- To create, update and amend patient case notes as required, ensuring all patient demographics are accurate
- Prepare case notes for clinics to the agreed standard format including the downloading of e-referral forms
- Use the online digital imaging retrieval
- To undertake reception duties on the ETU , including updating patient personal details and organizing follow up appointments
- To take phone calls in a timely courteous manner
- To work collaboratively as part of a well established team
We welcome applications from Graduate visa holders; it is important to note that you must have a minimum of 6 months before this expires at the start of your employment for training and operational reasons. In accordance with UK Immigration Policy, this role does not meet the UK Immigration Policy eligibility criteria and therefore we are unable to provide Skilled Worker Visa Sponsorship. For further information please visit Visas and immigration - GOV.UK (www.gov.uk)
About us
We are committed to providing the best quality integrated care to our patients. To achieve this aim we need highly motivated staff who are united by common values and behaviours.
We believe our workforce is our greatest asset and we actively support our staff to develop their capabilities to the full, with a variety of learning and development opportunities.
Whether you are just starting out in your career or are looking to use your skills and experience in a new role, East Cheshire NHS Trust is the right employer for you. We look forward to you joining us so that we can bring out your best.
Please be aware that this post requires aStandard DBS (Disclosure and Barring Service) check, the cost of which is payable by the successful candidate. If you have lived or worked abroad for 6 months or more in the last 5 years you will need to obtain an overseas police clearance. Further information can be found on the additional information links at the bottom of the advert.
Job description
Job responsibilities
Please read the attached Applicant Pack prior to completing your application form to find out more information.
Please download a copy of the Job Description and Person Specification located under the Supporting documents heading to read more about the advertised role.
As part of making your application we encourage you to review the Trusts Careers webpage Careers :: East Cheshire NHS Trust for more information about working for East Cheshire NHS Trust.
We are an equal opportunities employer and welcome all applications irrespective of age, disability, gender, sexual orientation, race or religion. The Trust is a Disability Confident Leader and as such, applicants with disabilities will be offered an interview providing they meet the minimum criteria for the post (outlined in the Person Specification).
We understand that some applicants may choose to use artificial intelligence (AI) tools to assist in preparing their application. While this is not discouraged, it is essential to personalise this information, particularly your supporting information section as these tools cannot fully grasp the context or requirements of the job youre applying for. We kindly remind candidates that all submissions must be truthful and accurately reflect your own experiences and suitability for this role. Personal integrity and authenticity are central to our recruitment process and being a member of East Cheshire NHS Trust.
Applicants are advised to apply early as we reserve the right to close the advert prior to the advertised closing date should we receive a large number of applications.
We look forward to receiving your application.
Job description
Job responsibilities
Please read the attached Applicant Pack prior to completing your application form to find out more information.
Please download a copy of the Job Description and Person Specification located under the Supporting documents heading to read more about the advertised role.
As part of making your application we encourage you to review the Trusts Careers webpage Careers :: East Cheshire NHS Trust for more information about working for East Cheshire NHS Trust.
We are an equal opportunities employer and welcome all applications irrespective of age, disability, gender, sexual orientation, race or religion. The Trust is a Disability Confident Leader and as such, applicants with disabilities will be offered an interview providing they meet the minimum criteria for the post (outlined in the Person Specification).
We understand that some applicants may choose to use artificial intelligence (AI) tools to assist in preparing their application. While this is not discouraged, it is essential to personalise this information, particularly your supporting information section as these tools cannot fully grasp the context or requirements of the job youre applying for. We kindly remind candidates that all submissions must be truthful and accurately reflect your own experiences and suitability for this role. Personal integrity and authenticity are central to our recruitment process and being a member of East Cheshire NHS Trust.
Applicants are advised to apply early as we reserve the right to close the advert prior to the advertised closing date should we receive a large number of applications.
We look forward to receiving your application.
Person Specification
Qualifications
Essential
Desirable
- Educated to NVQ level 2 ECDL (European Computer Driving Licence)
Knowledge
Essential
- Understanding of confidentiality and the Data Protection Act 2018
Desirable
- Knowledge of NHS computer systems
- Awareness of NHS policies relating to medical records
- Knowledge of current NHS priorities
Experience
Essential
- Previous administration experience
Desirable
- Experience of working in a hospital environment
Other role requirements
Essential
- Please refer to the Job Description and Person Specification for further details
Person Specification
Qualifications
Essential
Desirable
- Educated to NVQ level 2 ECDL (European Computer Driving Licence)
Knowledge
Essential
- Understanding of confidentiality and the Data Protection Act 2018
Desirable
- Knowledge of NHS computer systems
- Awareness of NHS policies relating to medical records
- Knowledge of current NHS priorities
Experience
Essential
- Previous administration experience
Desirable
- Experience of working in a hospital environment
Other role requirements
Essential
- Please refer to the Job Description and Person Specification for further details
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
