East Cheshire NHS Trust

Prep Coordinator

The closing date is 21 January 2026

Job summary

To support the Prep Team in delivering a consistent and co-ordinated approach to the operational management of outpatient services across the organisation.

To ensure staff receive appropriate levels of training and supervision.

To support the Health Records Supervisor in updating the relevant computerised booking systems for clinic maintain session, ensuring this function is co-ordinated and updated accurately and in a timely manner.

To support the Health records Supervisor in the management of the administrative team on a day to day basis ensuring implementation of changes to ensure a clear operational streamlined approach is delivered to the team supported by standard operational procedures.

To follow Trust Policies in relation to patient information, storage of case notes and tracking procedures.

Main duties of the job

To support the Prep Team in delivering a consistent and co-ordinated approach to the operational management of outpatient services across the organisation.

To ensure staff receive appropriate levels of training and supervision.

To follow Trust Policies in relation to patient information, storage of case notes and tracking procedures.

About us

An exciting opportunity has arisen within our friendly Health Records team to support the operational delivery of an effective support service to clinical teams. The successful postholder will support the Health Records team with day to day line management and co-ordination of the service.

The ideal candidate would have previous team leader experience and knowledge of NHS priorities and targets. They will be responsible for the day to day delivery of the prep service within the Health Records Library and will support with ongoing improvements following the implementation of the trusts new digital clinical system.

Date posted

07 January 2026

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

209-A-26-7720380

Job locations

Macclesfield District

General Hospital

Victoria Road, Macclesfield

SK10 3BL

Job description

Job responsibilities

To support the Health Records Supervisor in the day to day running of the Prep area

To compile weekly rotas ensuring evening and weekend working is covered across all locations.

To provide leadership and support to the administrative team developing team working and encouraging a collaborative approach.

To ensure that there is a co-ordinated approach to reporting on key targets.

To liaise with other departments to resolve booking queries where necessary.

To support the Health Records Supervisor who has the responsibility for the organisation and co-ordination of cancellations and reduction and addition of clinics.

To support verbal/written complaints and pass on to line manager if no resolution can be reached.

Job description

Job responsibilities

To support the Health Records Supervisor in the day to day running of the Prep area

To compile weekly rotas ensuring evening and weekend working is covered across all locations.

To provide leadership and support to the administrative team developing team working and encouraging a collaborative approach.

To ensure that there is a co-ordinated approach to reporting on key targets.

To liaise with other departments to resolve booking queries where necessary.

To support the Health Records Supervisor who has the responsibility for the organisation and co-ordination of cancellations and reduction and addition of clinics.

To support verbal/written complaints and pass on to line manager if no resolution can be reached.

Person Specification

Qualifications

Essential

Educated to A level or equivalent experience
Educated to NVQ level 3 or equivalent experience

Knowledge and Skills

Essential

Knowledge across a range of out patient procedures and systems acquired through work based training
Awareness of current NHS priorities and targets
Knowledge of NHS information systems
Understanding of confidentiality and the Data Protection Act 1998
Knowledge of relevant HR/Health and Safety policies and legislation

Experience

Essential

Previous team leader experience
Experience of clinic scheduling and management of clinic changes
Experience of instructing/training others
Committed to developing individual staff and teams
Experience of managing administrative services in an NHS setting

Person Specification

Qualifications

Essential

Educated to A level or equivalent experience
Educated to NVQ level 3 or equivalent experience

Knowledge and Skills

Essential

Knowledge across a range of out patient procedures and systems acquired through work based training
Awareness of current NHS priorities and targets
Knowledge of NHS information systems
Understanding of confidentiality and the Data Protection Act 1998
Knowledge of relevant HR/Health and Safety policies and legislation

Experience

Essential

Previous team leader experience
Experience of clinic scheduling and management of clinic changes
Experience of instructing/training others
Committed to developing individual staff and teams
Experience of managing administrative services in an NHS setting

Employer details

Employer name

East Cheshire NHS Trust

Address

Macclesfield District

General Hospital

Victoria Road, Macclesfield

SK10 3BL

Employer's website

https://www.eastcheshire.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

East Cheshire NHS Trust

Address

Macclesfield District

General Hospital

Victoria Road, Macclesfield

SK10 3BL

Employer's website

https://www.eastcheshire.nhs.uk/ (Opens in a new tab)