Job summary
**This position is open to staff working at the Trust in the 'ECT Family' this includes currentEast Cheshire NHS Trust employees,both NHSP and ECT bank staff, ISS staff and volunteers at the Trust. Unfortunately, we cannot accept applications from applicants not listed within these groups.**
An exciting opportunity has arose in the Health Records Library for a Health records and Prep Supervisor.
As a Health Records Library and Prep Supervisor there is a responsibility to support the service and operational manager(s) in effectively managing the overall Health records Library. The role will be fundamental in the day to day running to ensure that all clinics have the notes ready for clinic and the resource to complete the task required. The role will manage the administrative teams on a day to day basis ensuring implementation of changes to ensure a clear operational streamlined approach is delivered to the team supported by standard operational procedures.
Hours per week: 37.5
Please be advised we are unable to provide Skilled Worker Visa Sponsorship to non-UK residents.
Main duties of the job
The role will have overrall responsibility of the Health Records Libary to ensure dealines are met and resourse and staff is adequate to run the service.
The Supervisor role will be required to do all aspect within thier remit to perform all HR aspects for the team. The supervisor will also be required to answer both written and verbal complaints and ensure resolution. The role will require a openness to change in line with the Trust and have a good understanding on retention of records .
The Supervisor will need to have excellent communication skills, attention to detail and adaptability .
About us
It is all about the people at East Cheshire NHS Trust. We have a real sense of community, and our values are truly embedded into everything we do, ensuring we are a great and inclusive place to work. You will be supported, developed and empowered throughout your career with us. Come and join us, where you can play your part in helping us deliver outstanding care and improving the health of all the people we serve.
COVID-19 vaccination remains the best way to protect yourself, your family, your colleagues and of course our patients from the virus when working in our healthcare settings. Whilst COVID-19 vaccination is not a condition of employment, we do encourage our staff to get vaccinated. We will be checking the vaccination status of all new starters as part of ongoing monitoring.
Job description
Job responsibilities
Please read the attached Applicant Pack prior to completing your application form to find out more information.
Please download a copy of the Job Description and Person Specification located under the Supporting documents heading to read more about the advertised role.
As part of making your application we encourage you to review the Trusts Careers webpage www.careersateastcheshire.nhs.uk for more information about working for East Cheshire NHS Trust.
We are an equal opportunities employer and welcome all applications irrespective of age, disability, gender, sexual orientation, race or religion. The Trust is a Disability Confident Leader and as such, applicants with disabilities will be offered an interview providing they meet the minimum criteria for the post (outlined in the Person Specification).
Applicants are advised to apply early as we reserve the right to close the advert prior to the advertised closing date should we receive a large number of applications.
We look forward to receiving your application.
Job description
Job responsibilities
Please read the attached Applicant Pack prior to completing your application form to find out more information.
Please download a copy of the Job Description and Person Specification located under the Supporting documents heading to read more about the advertised role.
As part of making your application we encourage you to review the Trusts Careers webpage www.careersateastcheshire.nhs.uk for more information about working for East Cheshire NHS Trust.
We are an equal opportunities employer and welcome all applications irrespective of age, disability, gender, sexual orientation, race or religion. The Trust is a Disability Confident Leader and as such, applicants with disabilities will be offered an interview providing they meet the minimum criteria for the post (outlined in the Person Specification).
Applicants are advised to apply early as we reserve the right to close the advert prior to the advertised closing date should we receive a large number of applications.
We look forward to receiving your application.
Person Specification
Qualifications
Essential
- Educated to degree level or equivalent.
- Possess a level of experience usually gained in the NHS or Public Sector employment.
Desirable
- ECDL (European Computer Driving Licence)
Knowledge & Skills
Essential
- Awareness of current NHS priorities and targets in particular outpatient targets and Choose and Book agenda.
- Current detailed knowledge of NHS PMS/Choose and Book including clinic set up and clinic management.
- Understanding of confidentiality and the Data Protection Act 1998
- Knowledge of relevant NHS/Health and Safety policies and legislation
- Sound knowledge of capacity and utilisation management
- Ability to work to and deliver deadlines
- Ability to plan and manage change
- Advanced Computer Literacy
- Ability to prioritise/manage a diverse and heavy workload and the workload of others.
Experience
Essential
- Experience of the hospital environment and outpatient booking processes
- Supervisory/staff management experience
- Experience of instructing/training others
- Operational experience of running a fully managed call centre function.
Specific Job Requirement
Essential
- Excellent communication and inter-personal skills
- Attention to detail.
- Team Player
- Flexibility
- Able to work on own initiative
Other Role Requirements
Essential
- Please refer to the Job Description and Person Specification for further details.
Person Specification
Qualifications
Essential
- Educated to degree level or equivalent.
- Possess a level of experience usually gained in the NHS or Public Sector employment.
Desirable
- ECDL (European Computer Driving Licence)
Knowledge & Skills
Essential
- Awareness of current NHS priorities and targets in particular outpatient targets and Choose and Book agenda.
- Current detailed knowledge of NHS PMS/Choose and Book including clinic set up and clinic management.
- Understanding of confidentiality and the Data Protection Act 1998
- Knowledge of relevant NHS/Health and Safety policies and legislation
- Sound knowledge of capacity and utilisation management
- Ability to work to and deliver deadlines
- Ability to plan and manage change
- Advanced Computer Literacy
- Ability to prioritise/manage a diverse and heavy workload and the workload of others.
Experience
Essential
- Experience of the hospital environment and outpatient booking processes
- Supervisory/staff management experience
- Experience of instructing/training others
- Operational experience of running a fully managed call centre function.
Specific Job Requirement
Essential
- Excellent communication and inter-personal skills
- Attention to detail.
- Team Player
- Flexibility
- Able to work on own initiative
Other Role Requirements
Essential
- Please refer to the Job Description and Person Specification for further details.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
