Job summary
To provide a comprehensive, efficient and effective administrative service to the Safeguarding Team. The post holder will demonstrate an ability to communicate with a range of people on complex safeguarding matters and issues and will be able to provide minutes of meetings.
Main duties of the job
- Provide an administrative secretarial and clerical service to support the safeguarding team ensuring that letters, e-mails and reports are accurately produced within agreed timescales, data is input to required standards and an electronic filing and retrieval system is maintained.
- Possess a knowledge and understanding of medical terminology.
- Responsible for the processing of incoming and outgoing correspondence including prioritising, tracking, sorting and transferring as necessary.
- Maintain and update appointment diaries, message books to assist efficient operation within the Safeguarding Team.
- Arrange meetings, workshops, training events, conferences.
- Produce and distribute training materials and informative literature for the service
- Contribute to the ordering of stationery supplies and associated procedures.
- Participate in the local induction of new staff.
- Recognise and respond appropriately to the urgency of situations, reporting concerns to the Head of Safeguarding, Named Nurses / Nurse Specialists.
- Maintain and update the Safeguarding websites.
- Contribute to the effective and efficient use of resources.
- Contribute to the continued improvement and quality of the Administrative Support Service.
- To undertake any other delegated duties as appropriate and commensurate with the post.
About us
Whether you are just starting out in your career or are looking to use your skills and experience in a new role, East Cheshire NHS Trust is the right employer for you. An organisation with a real sense of community we actively support and develop our staff to ensure our patients receive the best quality care, delivering the right care first time, every time.
COVID-19 vaccination remains the best way to protect yourself, your family, your colleagues and of course our patients from the virus when working in our healthcare settings. Whilst COVID-19 vaccination is not a condition of employment, we do encourage our staff to get vaccinated. We will be checking the vaccination status of all new starters as part of ongoing monitoring.
Details
Date posted
29 November 2023
Pay scheme
Agenda for change
Band
Band 3
Salary
£22,816 to £24,336 a year per annum pro rata
Contract
Permanent
Working pattern
Part-time
Reference number
209-A-23-5855637
Job locations
Macclesfield District
General Hospital, Victoria Road
Macclesfield
SK10 3BL
Employer details
Employer name
East Cheshire NHS Trust
Address
Macclesfield District
General Hospital, Victoria Road
Macclesfield
SK10 3BL
Employer's website
https://www.careersateastcheshire.nhs.uk/ (Opens in a new tab)
Employer contact details
For questions about the job, contact:
Supporting documents
Privacy notice
East Cheshire NHS Trust's privacy notice (opens in a new tab)