Job summary
We currently have an exciting opportunity for a full time HR Assistant to join our friendly and dedicated Human Resources Team. The post holder will work at both New Beacon House, Scunthorpe and Diana Princess of Wales Hospital, Grimsby, spending 2/3 days at each site, each week. Primary work base to be agreed with the successful post holder. There may be a requirement for initial training to be carried out at a specific site.
We look forward to applications from anyone with an administrative background, who meets the criteria, who is passionate about working in Human Resources. There is an opportunity to support professional development in HR practice. The post holder will be responsible for supporting the Team with the administrative processes required to support us to provide the service to our stakeholders.
The post holder must have good organisational and effective communication skills, be able to work independently to prioritise, work efficiently and methodically in a busy department paying attention to detail and accuracy. Previous experience of using software packages such as Microsoft Office is required. Specific training on the specific systems used will be provided to work around the needs of the successful candidate.
Main duties of the job
- Providing a full administrative and secretarial support service to the HR Advisory Service, including answering the telephone, taking accurate messages, diary management, arranging meetings/venues, photocopying, filing, minute taking, typing, audio transcription, etc.
- Answering and resolving day-to-day HR queries, working within the frameworks and boundaries of HR policies and procedures, signposting when necessary and referring to a senior colleague when appropriate.
- Producing HR reports on a monthly basis for use by the HR Advisory teams, including manipulating and presenting data and in line with Workforce Performance Indicators.
- Providing administration and coordination support to a variety of meetings including employee relations, organisational change or job evaluation etc.
- Maintaining systems and processes to manage the flow of HR data and information through the HR Advisory Service.
- Maintain appropriate office supplies/stationery required by the HR Advisory Service
About us
Northern Lincolnshire and Goole NHS Foundation Trust is part of one of the largest acute and community Group arrangements in the NHS, seeing well over one million patients every year and managing a budget of over £1.3 billion.
Made up of two Trusts - Northern Lincolnshire and Goole NHS Foundation Trust (NLAG) and Hull University Teaching Hospitals NHS Trust (HUTH) - our Group has significant ambitions and is committed to delivering world-class hospital and community services for the 1.65 million people we serve.
Together we employ nearly 20,000 staff. Our five main hospital sites are Diana, Princess of Wales Hospital, Scunthorpe General Hospital and Goole and District Hospital, for NLAG and Hull Royal Infirmary and Castle Hill Hospital for HUTH.
As Teaching Hospitals working with the Hull York Medical School, we both lead and contribute to research in many areas - biomedical research, primary care, palliative medicine, cardiovascular and respiratory medicine, vascular surgery, cancer surgery and oncology.
We believe that by developing a diverse, inclusive, innovative, skilled and caring workforce, we can deliver excellent care to our patients and a great future for our employees, our Group and our community.
Job description
Job responsibilities
For more detailed information, please read the job description linked below.
As a Trust we are keen to offer and encourage flexible working opportunities to address health and wellbeing and work-life balance for our employees, this will have a positive impact on the care we provide.
Flexible working is part of a wider commitment to improve the quality and experience of working life and we recognise that it is a key contributor for the recruitment and retention of our employees.
We therefore support and encourage open conversations around a specific working pattern to suit your work-life balance or a multi-role career, if it works for you and works for the role, we'll do our best to make it happen.
Local flexible working arrangements are developed in partnership between the line manager and employee in order to ensure equality of access to flexible working, as far as practicable, regardless of role, shift pattern, team or pay, based on: patient/service user and staff experience, service delivery and work-life balance of colleagues.
We are committed to creating and maintaining a fair and supportive working environment and culture, where contributions are fully recognised and valued by all and staff feel empowered to carry out their duties to the best of their abilities. As employers we are committed to promoting and protecting the physical and mental health and well-being of all our staff. This underpins our values as set out in the NHS Constitution, supports us to be an Employer of Choice and ultimately enables our employees to support the effective care of our patients.
We strongly value the different perspectives and ideas a diverse workforce brings to deliver better outcomes for our patients. We welcome applications irrespective of peoples age, disability, sex, gender identity and gender expression, race or ethnicity, religion or belief, sexual orientation, or other personal circumstances.
To learn more about Northern Lincolnshire and Goole NHS Foundation Trust, and discover the unique benefits on offer to employees, view our latest videos, plus more, please visit our recruitment website at https://join.humberhealthpartnership.nhs.uk/
In line with the General Data Protection Regulation (GDPR), the Recruitment & Workforce team will use and hold your personal data for the intended purpose and in line with the Recruitment & Workforce Privacy Statement.
We are committed to safeguarding the welfare of children/vulnerable adults and expect the same commitment from all staff and volunteers.
Please be aware that all new employees starting work with us will be charged for the cost of their DBS check, if it is required for their role.
Job description
Job responsibilities
For more detailed information, please read the job description linked below.
As a Trust we are keen to offer and encourage flexible working opportunities to address health and wellbeing and work-life balance for our employees, this will have a positive impact on the care we provide.
Flexible working is part of a wider commitment to improve the quality and experience of working life and we recognise that it is a key contributor for the recruitment and retention of our employees.
We therefore support and encourage open conversations around a specific working pattern to suit your work-life balance or a multi-role career, if it works for you and works for the role, we'll do our best to make it happen.
Local flexible working arrangements are developed in partnership between the line manager and employee in order to ensure equality of access to flexible working, as far as practicable, regardless of role, shift pattern, team or pay, based on: patient/service user and staff experience, service delivery and work-life balance of colleagues.
We are committed to creating and maintaining a fair and supportive working environment and culture, where contributions are fully recognised and valued by all and staff feel empowered to carry out their duties to the best of their abilities. As employers we are committed to promoting and protecting the physical and mental health and well-being of all our staff. This underpins our values as set out in the NHS Constitution, supports us to be an Employer of Choice and ultimately enables our employees to support the effective care of our patients.
We strongly value the different perspectives and ideas a diverse workforce brings to deliver better outcomes for our patients. We welcome applications irrespective of peoples age, disability, sex, gender identity and gender expression, race or ethnicity, religion or belief, sexual orientation, or other personal circumstances.
To learn more about Northern Lincolnshire and Goole NHS Foundation Trust, and discover the unique benefits on offer to employees, view our latest videos, plus more, please visit our recruitment website at https://join.humberhealthpartnership.nhs.uk/
In line with the General Data Protection Regulation (GDPR), the Recruitment & Workforce team will use and hold your personal data for the intended purpose and in line with the Recruitment & Workforce Privacy Statement.
We are committed to safeguarding the welfare of children/vulnerable adults and expect the same commitment from all staff and volunteers.
Please be aware that all new employees starting work with us will be charged for the cost of their DBS check, if it is required for their role.
Person Specification
Education & Qualifications
Essential
- oNVQ Level 3 in a business / customer service field, OR Certificate in HR Practice OR Equivalent experience
Desirable
Knowledge & Experience
Essential
- oUnderstanding of the principles of HR and GDPR
- oExperience of working as part of an office-based team
- oExperience of providing a service to colleagues / customers
- oSupportive of a customer service ethos
- oAbility to analyse and present data comprehensively using Excel and other software
Desirable
- oAbility to analyse and present data comprehensively using Excel and other software
- oKnowledge of NHS Terms & Conditions
Person Specification
Education & Qualifications
Essential
- oNVQ Level 3 in a business / customer service field, OR Certificate in HR Practice OR Equivalent experience
Desirable
Knowledge & Experience
Essential
- oUnderstanding of the principles of HR and GDPR
- oExperience of working as part of an office-based team
- oExperience of providing a service to colleagues / customers
- oSupportive of a customer service ethos
- oAbility to analyse and present data comprehensively using Excel and other software
Desirable
- oAbility to analyse and present data comprehensively using Excel and other software
- oKnowledge of NHS Terms & Conditions
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Northern Lincolnshire and Goole NHS Foundation Trust
Address
New Beacon House, Scunthorpe / Diana Princess of Wales Hospital, Grimsby
Ridge Way
Scunthorpe
DN15 7BH
Employer's website
https://www.nlg.nhs.uk/ (Opens in a new tab)
