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Northern Lincolnshire and Goole NHS Foundation Trust

EDI Projects Administrator

Information:

This job is now closed

Job summary

The OD Projects Administrator- EDI provides day to day project and administration support to the Trust's Organisational Development team. Working within team and Trust policies the post holder will work autonomously and manage their own workload within agreed team project deadlines. Support will always be available from the respective Project Lead/Service Lead for complex matters.

The post will be to maintain the various IT databases and administration records, the team's various projects and act as administrator/secretary to various OD-led committees. The post holder will arrange meetings, distribute meeting/project documentation, undertake project fieldwork (surveys and listening/diagnostic exercises) and support delivery of training courses including securing training venues. The post holder will act as the first point of contact for staff and managers. As such the post holder will be expected to display excellent customer service and communication skills at all times.

Main duties of the job

Supporting the EDI strategy, reporting to the EDI Projects Officer, the post holder will:

  • Design and undertake non-complex bespoke staff surveys in support of EDI projects, showing tact, diplomacy, and effective communication skills to motivate and encourage staff to participate in these surveys.
  • Provide administration support for the monthly EDI Team meetings, circulating the agenda for agreement, distributing meeting papers, taking key action notes and updating the teams 'Action Log' and 'Annual Planner'
  • To produce the monthly staff networks attendance reports, inserting data into SPC charts and producing first line data analysis for the EDI teams
  • To support the EDI Team's running of the Trust's HWB & EDI monthly meeting, agenda drafting, minute taking and distribution as well as meeting set up and attendees liaison.
  • To support the OD/EDI team's casework to support teams wishing to develop and to resolve problems including conflict. This will involve providing support to the team running staff/team build events by collating survey information, preparing event materials and constructing PowerPoint presentations etc.
  • Attending staff engagement and EDI-led training events to support the facilitator in running them by providing administration support.
  • Support the EDI Lead in monitoring and reporting on progress on the equality objectives, including supporting the implementation of WRES and WDES action plans.

About us

We're a large organisation with three hospitals located in Scunthorpe, Grimsby and Goole. We also provide community services in North Lincolnshire. Our 6,500 members of staff care for and support a population of more than 400,000 people.

We encourage all our staff to innovate and adopt 'best practice' so we can deliver excellent care to our patients. We ask staff to live our values; kindness, courage and respect.

We are committed to recruiting the best people to work with us. You could be one of them.

To learn more about Northern Lincolnshire and Goole NHS Foundation Trust, and discover the unique benefits on offer to employees, view our latest videos, plus more, please visit our recruitment website at https://joinnlag.co.uk/

Should we receive a high volume of applications for this vacancy, the advert may be closed earlier than stated. To view a full job description and person specification please see attachments on this advert.

In line with the General Data Protection Regulation (GDPR), the Recruitment & Workforce team will use and hold your personal data for the intended purpose and in line with the Recruitment & Workforce Privacy Statement.

"We are committed to safeguarding the welfare of children/vulnerable adults and expect the same commitment from all staff and volunteers".

Please be aware that all newemployees starting work with us will be charged for the cost of their DBS check, if it is required for their role.

Details

Date posted

06 October 2023

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year pro rata

Contract

Fixed term

Duration

9 months

Working pattern

Part-time

Reference number

208-F5A379-23-1

Job locations

Diana Princess of Wales Hospital

Grimsby

DN33 2BA


Job description

Job responsibilities

We are committed to creating and maintaining a fair and supportive working environment and culture, where contributions are fully recognised and valued by all and staff feel empowered to carry out their duties to the best of their abilities. As employers we are committed to promoting and protecting the physical and mental health and well-being of all our staff. This underpins our values as set out in the NHS Constitution, supports us to be an Employer of Choice and ultimately enables our employees to support the effective care of our patients.

We strongly value the different perspectives and ideas a diverse workforce brings to deliver better outcomes for our patients. We welcome applications irrespective of peoples age, disability, sex, gender identity and gender expression, race or ethnicity, religion or belief, sexual orientation, or other personal circumstances.

Job description

Job responsibilities

We are committed to creating and maintaining a fair and supportive working environment and culture, where contributions are fully recognised and valued by all and staff feel empowered to carry out their duties to the best of their abilities. As employers we are committed to promoting and protecting the physical and mental health and well-being of all our staff. This underpins our values as set out in the NHS Constitution, supports us to be an Employer of Choice and ultimately enables our employees to support the effective care of our patients.

We strongly value the different perspectives and ideas a diverse workforce brings to deliver better outcomes for our patients. We welcome applications irrespective of peoples age, disability, sex, gender identity and gender expression, race or ethnicity, religion or belief, sexual orientation, or other personal circumstances.

Person Specification

Education and Qualifications

Essential

  • oGood general level of education to GCSE (A* - C Grade) or equivalent
  • oCommitment to personal and professional development

Desirable

  • oHolds or working towards NVQ Level II administration/customer care or equivalent qualification

Occupational Experience

Essential

  • oRecent experience in general office work including word processing, spreadsheets, dealing with customers face to face and by telephone, filing, photocopying, electronic records management
  • oEvidence of time management skills and ability to manage conflicting priorities

Desirable

  • oExperience / Understanding of Equality Diversity & Inclusion principles.
Person Specification

Education and Qualifications

Essential

  • oGood general level of education to GCSE (A* - C Grade) or equivalent
  • oCommitment to personal and professional development

Desirable

  • oHolds or working towards NVQ Level II administration/customer care or equivalent qualification

Occupational Experience

Essential

  • oRecent experience in general office work including word processing, spreadsheets, dealing with customers face to face and by telephone, filing, photocopying, electronic records management
  • oEvidence of time management skills and ability to manage conflicting priorities

Desirable

  • oExperience / Understanding of Equality Diversity & Inclusion principles.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Northern Lincolnshire and Goole NHS Foundation Trust

Address

Diana Princess of Wales Hospital

Grimsby

DN33 2BA


Employer's website

https://www.nlg.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Northern Lincolnshire and Goole NHS Foundation Trust

Address

Diana Princess of Wales Hospital

Grimsby

DN33 2BA


Employer's website

https://www.nlg.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Head of OD, Inclusion and Wellbeing

Valerie Almira-Smith

valerie.almira-smith@nhs.net

Details

Date posted

06 October 2023

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year pro rata

Contract

Fixed term

Duration

9 months

Working pattern

Part-time

Reference number

208-F5A379-23-1

Job locations

Diana Princess of Wales Hospital

Grimsby

DN33 2BA


Supporting documents

Privacy notice

Northern Lincolnshire and Goole NHS Foundation Trust's privacy notice (opens in a new tab)