Northern Lincolnshire and Goole NHS Foundation Trust

Divisional Secretary

Information:

This job is now closed

Job summary

A fantastic opportunity or secondment opportunity to gain experience working within the Surgery, Critical Care & Clinical Sciences Divisional Group as a Band 3 Divisional Secretary. The hours are 30 per week working between Monday to Friday, based in SGH. There may be the opportunity to increase to 37.5 hours per week.

  • Main duties will include diary management.
  • Collation and distribution of agendas/minutes and supporting papers and attending meetings to take meeting notes.
  • Organising internal and external meetings as required including booking venues, liaising with other teams and issuing meeting invitations.
  • Managing busy and varied workloads.
  • Ensure effective communication is maintained.
  • Have a flexible/adaptable approach to work in order to meet deadlines.
  • Ensure attention to detail is maintained at all times.
  • Enthusiasm, high motivation, excellent organisational and communication skills are essential along with the ability to work on your own initiative as well as part of a team.

Main duties of the job

  • Main duties will include diary management.
  • Organising internal/external meetings as required including booking venues, liaising with other teams and issuing meeting invitations.
  • Collation and distribution of agendas/minutes and supporting papers and attending meetings to take meeting notes.
  • Managing busy and varied workloads.
  • Ensure effective communication is maintained.
  • Have a flexible/adaptable approach to work in order to meet deadlines.
  • Ensure attention to detail is maintained at all times.
  • Ability to work on your own initiative as well as part of a team.
  • Enthusiasm, high motivation, excellent organisational and communication skills are essential.

About us

We're a large organisation with three hospitals located in Scunthorpe, Grimsby and Goole. We also provide community services in North Lincolnshire. Our 6,500 members of staff care for and support a population of more than 400,000 people.

We encourage all our staff to innovate and adopt 'best practice' so we can deliver excellent care to our patients. We ask staff to live our values; kindness, courage and respect.

We are committed to recruiting the best people to work with us. You could be one of them.

To learn more about Northern Lincolnshire and Goole NHS Foundation Trust, and discover the unique benefits on offer to employees, view our latest videos, plus more, please visit our recruitment website at https://joinnlag.co.uk/

Should we receive a high volume of applications for this vacancy, the advert may be closed earlier than stated. To view a full job description and person specification please see attachments on this advert.

In line with the General Data Protection Regulation (GDPR), the Recruitment & Workforce team will use and hold your personal data for the intended purpose and in line with the Recruitment & Workforce Privacy Statement.

"We are committed to safeguarding the welfare of children/vulnerable adults and expect the same commitment from all staff and volunteers".

Please be aware that all newemployees starting work with us will be charged for the cost of their DBS check, if it is required for their role.

Details

Date posted

05 October 2023

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year per annum pro rata

Contract

Fixed term

Duration

18 months

Working pattern

Part-time

Reference number

208-BF8CFF-23-1

Job locations

Scunthorpe General Hospital

Cliff Gardens

Scunthorpe

DN15 7BH


Job description

Job responsibilities

We are committed to creating and maintaining a fair and supportive working environment and culture, where contributions are fully recognised and valued by all and staff feel empowered to carry out their duties to the best of their abilities. As employers we are committed to promoting and protecting the physical and mental health and well-being of all our staff. This underpins our values as set out in the NHS Constitution, supports us to be an Employer of Choice and ultimately enables our employees to support the effective care of our patients.

We strongly value the different perspectives and ideas a diverse workforce brings to deliver better outcomes for our patients. We welcome applications irrespective of peoples age, disability, sex, gender identity and gender expression, race or ethnicity, religion or belief, sexual orientation, or other personal circumstances.

Job description

Job responsibilities

We are committed to creating and maintaining a fair and supportive working environment and culture, where contributions are fully recognised and valued by all and staff feel empowered to carry out their duties to the best of their abilities. As employers we are committed to promoting and protecting the physical and mental health and well-being of all our staff. This underpins our values as set out in the NHS Constitution, supports us to be an Employer of Choice and ultimately enables our employees to support the effective care of our patients.

We strongly value the different perspectives and ideas a diverse workforce brings to deliver better outcomes for our patients. We welcome applications irrespective of peoples age, disability, sex, gender identity and gender expression, race or ethnicity, religion or belief, sexual orientation, or other personal circumstances.

Person Specification

Education and Qualifications

Essential

  • RSA III or equivalent
  • Good general level of education to GCSE in English and Maths
  • NVQ Level 2 Business Administration or acquired equivalent experience

Desirable

  • NVQ Level 3 in Business Administration or equivalent qualification
  • IT qualifications

Occupational Experience

Essential

  • Experience of working in a busy customer focused office environment
  • Experience of scheduling appointments and diary management

Desirable

  • Experience of working in the NHS
  • A minimum of 12 months experience in an administrative / secretarial role
Person Specification

Education and Qualifications

Essential

  • RSA III or equivalent
  • Good general level of education to GCSE in English and Maths
  • NVQ Level 2 Business Administration or acquired equivalent experience

Desirable

  • NVQ Level 3 in Business Administration or equivalent qualification
  • IT qualifications

Occupational Experience

Essential

  • Experience of working in a busy customer focused office environment
  • Experience of scheduling appointments and diary management

Desirable

  • Experience of working in the NHS
  • A minimum of 12 months experience in an administrative / secretarial role

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Northern Lincolnshire and Goole NHS Foundation Trust

Address

Scunthorpe General Hospital

Cliff Gardens

Scunthorpe

DN15 7BH


Employer's website

https://www.nlg.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Northern Lincolnshire and Goole NHS Foundation Trust

Address

Scunthorpe General Hospital

Cliff Gardens

Scunthorpe

DN15 7BH


Employer's website

https://www.nlg.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Lead Divisional Secretary

Avril Thompson

avril.thompson@nhs.net

03033304479

Details

Date posted

05 October 2023

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year per annum pro rata

Contract

Fixed term

Duration

18 months

Working pattern

Part-time

Reference number

208-BF8CFF-23-1

Job locations

Scunthorpe General Hospital

Cliff Gardens

Scunthorpe

DN15 7BH


Supporting documents

Privacy notice

Northern Lincolnshire and Goole NHS Foundation Trust's privacy notice (opens in a new tab)