Job summary
We are seeking an organised, proactive and highly competent Personal Assistant to provide comprehensive support to our Deputy Chief Nurse, based at County Hospital, Stafford.
To succeed in this role, you will need:
- Strong organisational and communication skills
- Experience working as a PA or in a senior administrative role
- Full proficiency in Microsoft Office (Outlook, Word, Teams, PowerPoint, Excel)
- The ability to work independently, manage competing priorities and maintain confidentiality at all times
This position is part-time, working 25 hours per week, either 08:00-13:00 or 09:00-14:00, Monday to Friday, for an initial 6-month period. The team are seeking someone who is available to start immediately.
Main duties of the job
In this role, you will provide high-quality administrative and PA support including:
- Comprehensive email and complex diary management
- Handling confidential and sensitive queries with professionalism
- Preparing agendas, coordinating papers and transcribing accurate minutes for formal meetings
- Supporting a range of administrative processes including records management and use of internal systems
Please ensure that you read through the job description and person specification which is attached to this advert.
About us
At UHNM the Admin Bank operates as an in-house agency supplying staff across the hospital to cover vacancies, holidays, ill health or projects. The duties for Bank Admin roles vary depending on the department within which you are working.
UHNM supports the responsible use of Artificial Intelligence (AI) to assist in preparing your supporting statement. However, we reserve the right to reject applications where AI has been used in a misleading manner, for example, by implying experience or understanding that the applicant does not possess or where its use is excessive or unfair. If AI has been used to support your application, you must declare this within your submission.
Job description
Job responsibilities
Bank Admin & Clerical colleagues are invaluable to us; in return for their dedication and commitment we offer the opportunity to work across all UHNM departments so gaining valuable skills and experience.
This vacancy may close early if we receive a large number of applications. we would suggest that you submit your application as soon as possible as we will be unable to accept further applications once this post is closed.
Job description
Job responsibilities
Bank Admin & Clerical colleagues are invaluable to us; in return for their dedication and commitment we offer the opportunity to work across all UHNM departments so gaining valuable skills and experience.
This vacancy may close early if we receive a large number of applications. we would suggest that you submit your application as soon as possible as we will be unable to accept further applications once this post is closed.
Person Specification
Essential Qualifications
Essential
- 4 GCSEs (or equivalent) at grade C, level 4 or above including in English and Maths
- Able to touch type with OCR/RSA III word processing
- NVQ Level 3 equivalent or equivalent experience.
Desirable
Knowledge, Skills, Training and Experience
Essential
- Relevant experience in a similar Personal Assistant role including managing complex diaries.
- Experience in providing a full administrative service to formal meetings.
- Comprehensive knowledge of Microsoft Office packages.
Desirable
- Supervisory experience of one or more persons in the work environment
- Previous experience working within the NHS or in a Health Care environment.
- Audio typing skills
Personal Qualities
Essential
- Effective communication skills both written and verbal.
Person Specification
Essential Qualifications
Essential
- 4 GCSEs (or equivalent) at grade C, level 4 or above including in English and Maths
- Able to touch type with OCR/RSA III word processing
- NVQ Level 3 equivalent or equivalent experience.
Desirable
Knowledge, Skills, Training and Experience
Essential
- Relevant experience in a similar Personal Assistant role including managing complex diaries.
- Experience in providing a full administrative service to formal meetings.
- Comprehensive knowledge of Microsoft Office packages.
Desirable
- Supervisory experience of one or more persons in the work environment
- Previous experience working within the NHS or in a Health Care environment.
- Audio typing skills
Personal Qualities
Essential
- Effective communication skills both written and verbal.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
