Job summary
At present, University Hospitals of North Midlands is unable to offer visa sponsorship for Band 2 to Band 4 roles, as these positions do not meet the minimum salary and skill thresholds required under UK Visas and Immigration (UKVI) regulations.
We have an exciting opportunity to join our fast-paced Nurse Bank office as a Admin Assistant. This critical role focuses on supporting bank processes and systems, including data input, and system management to ensure operational efficiency across the Trust.
Main duties of the job
This is a permanent, full-time position, working Monday to Friday. The Nurse Bank office plays a vital role in maintaining safe staffing levels and ensuring smooth administration, making this a challenging yet rewarding position. As an Admin assistant, you will be responsible for maintaining system integrity, optimizing workflows, and ensuring accurate data processing to support staffing operations.
About us
University Hospitals of North Midlands NHS Trust is one of the largest and most modern in the country. Based across two sites, Royal Stoke in Stoke-on-Trent and County Hospital in Stafford, we are proud to serve around three million people and we're highly regarded for our facilities, teaching and research. We are the specialist centre for major trauma for the North Midlands and North Wales.
All of our employees make a valuable contribution regardless of role here at UHNM and we are proud of our wide range of development packages aimed at ensuring that everyone has the opportunity to fulfil their true potential.
UHNM create and encourage a culture of inclusion, providing equal opportunities for career development that are fair and transparent. We are committed to being a diverse and inclusive employer and foster a culture in which all staff feel valued and respected. In return we ask all of our employees to make a commitment to the values, co-created by or staff, patients and carers, and that unite us as a Trust.
At University Hospitals of North Midlands NHS Trust we know that investing in, supporting and developing our staff has a direct impact on the quality of care that we deliver. Our employees are as important as our patients and the population that we serve.
Job description
Job responsibilities
See Job description for detail
- Managing Bank Office Systems Overseeing system functionality, ensuring smooth operations, and addressing technical issues.
- Data Input & Management -Handling key data entries, maintaining records, and ensuring compliance with system requirements. This includesinputting and monitoring of visas and professional registrationsensuring accuracy and regulatory compliance.
- Process Improvement Identifying opportunities to streamline workflows and enhance efficiency.
- Stakeholder Support Liaising with HR, payroll, and department leads to ensure effective system use and implementation.
- Line Management -Overseeing and supportingjunior administrative staffproviding guidance, training, and performance management to ensure smooth operations
- maintaining paper and electronic Personal files
Job description
Job responsibilities
See Job description for detail
- Managing Bank Office Systems Overseeing system functionality, ensuring smooth operations, and addressing technical issues.
- Data Input & Management -Handling key data entries, maintaining records, and ensuring compliance with system requirements. This includesinputting and monitoring of visas and professional registrationsensuring accuracy and regulatory compliance.
- Process Improvement Identifying opportunities to streamline workflows and enhance efficiency.
- Stakeholder Support Liaising with HR, payroll, and department leads to ensure effective system use and implementation.
- Line Management -Overseeing and supportingjunior administrative staffproviding guidance, training, and performance management to ensure smooth operations
- maintaining paper and electronic Personal files
Person Specification
Qualifications
Essential
- GCSE Maths and English at grade C or above or have experience in a customer service environment
Desirable
- NVQ Business studies or equivalent
Experience
Essential
- Experience in a customer service environment
- Accurate repetitive computer / data input skills
- Ability to work as part of a team
- Excellent organisational and computer skills
Desirable
- NHS experience
- Experience using ESR, HealthRoster
Person Specification
Qualifications
Essential
- GCSE Maths and English at grade C or above or have experience in a customer service environment
Desirable
- NVQ Business studies or equivalent
Experience
Essential
- Experience in a customer service environment
- Accurate repetitive computer / data input skills
- Ability to work as part of a team
- Excellent organisational and computer skills
Desirable
- NHS experience
- Experience using ESR, HealthRoster
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
University Hospital of North Midlands NHS Trust
Address
Royal Stoke University Hospital
Newcastle Road
Stoke on Trent
ST4 6QG
Employer's website
https://www.uhnm.nhs.uk (Opens in a new tab)
