Job summary
University Hospitals of North Midlands is currently unable to provide sponsorship this role. This is in accordance with UKVI guidelines and legislation, as these roles do not meet the skill nor salary threshold for sponsorship. If you hold a graduate visa, you are welcome to apply for this role however it is important to note that UHNM will be unable to offer sponsorship at the end of your graduate visa, you must also have at least six months until your graduate visa expires at the start of your employment for training and operational reasons.
A rare opportunity has arisen for a motivated and driven individual to join the E-Rostering team at UHNM.
The post is a 12 month fixed term contract, covering maternity leave.
Whilst experience of working with Allocate and Healthroster software is preferable, training on the job will be provided.
Main duties of the job
To support the Electronic Rostering Manager with the daily management of the Trust's Electronic Rostering System
To provide administrative support to the E Rostering team, assisting with the on-going development of electronic rostering by ensuring accurate administration systems are adopted, maintained and managed.
About us
University Hospitals of North Midlands NHS Trust is one of the largest and most modern in the country. Based across two sites, Royal Stoke in Stoke-on-Trent and County Hospital in Stafford, we are proud to serve around three million people and we're highly regarded for our facilities, teaching and research. We are the specialist centre for major trauma for the North Midlands and North Wales.
All of our employees make a valuable contribution regardless of role here at UHNM and we are proud of our wide range of development packages aimed at ensuring that everyone has the opportunity to fulfil their true potential.
UHNM create and encourage a culture of inclusion, providing equal opportunities for career development that are fair and transparent. We are committed to being a diverse and inclusive employer and foster a culture in which all staff feel valued and respected. In return we ask all of our employees to make a commitment to the values, co-created by or staff, patients and carers, and that unite us as a Trust.
At University Hospitals of North Midlands NHS Trust we know that investing in, supporting and developing our staff has a direct impact on the quality of care that we deliver. Our employees are as important as our patients and the population that we serve.
Job description
Job responsibilities
Support Trust staff in using all aspects of the electronic rostering system.
Responsible for inputting data into the E-Rostering system to include setting up new starters, implementing contract variations, processing leavers and preparing information for the weekly and monthly payroll interface files
Identifying and challenging where potential discrepancies may have been made on Easy/ESR and notifying the appropriate managers/payroll.
Maintain accurate and complete records relating to all aspects of E-Rostering including managing the training database as required.
Provide effective communications via a number of methods with Trust Staff on matters relating to E Rostering when deemed necessary by the team.
Liaises with users of the electronic rostering system to resolve errors and problems they experience whilst using the system.
Assists with the maintenance and support of any new modules or systems, including but not limited to Timeclocks, and the Empactis interface, which are implemented by and managed by the Electronic Rostering Team.
Will be expected to work across multiple sites including, but not limited to, County Site and Royal Stoke site.
Lead on the rotations of students who are assigned onto the system.
Complete complex net hour reviews ensuring staff hours are correct and any discrepancies are reported to and actioned by Ward Unit Managers.
Objectively deal with difficult situations including queries from staff on rostering and Trust Policy interpretation and have the ability to tackle and resolve difficult issues with tact and sensitivity.
Job description
Job responsibilities
Support Trust staff in using all aspects of the electronic rostering system.
Responsible for inputting data into the E-Rostering system to include setting up new starters, implementing contract variations, processing leavers and preparing information for the weekly and monthly payroll interface files
Identifying and challenging where potential discrepancies may have been made on Easy/ESR and notifying the appropriate managers/payroll.
Maintain accurate and complete records relating to all aspects of E-Rostering including managing the training database as required.
Provide effective communications via a number of methods with Trust Staff on matters relating to E Rostering when deemed necessary by the team.
Liaises with users of the electronic rostering system to resolve errors and problems they experience whilst using the system.
Assists with the maintenance and support of any new modules or systems, including but not limited to Timeclocks, and the Empactis interface, which are implemented by and managed by the Electronic Rostering Team.
Will be expected to work across multiple sites including, but not limited to, County Site and Royal Stoke site.
Lead on the rotations of students who are assigned onto the system.
Complete complex net hour reviews ensuring staff hours are correct and any discrepancies are reported to and actioned by Ward Unit Managers.
Objectively deal with difficult situations including queries from staff on rostering and Trust Policy interpretation and have the ability to tackle and resolve difficult issues with tact and sensitivity.
Person Specification
Qualifications
Essential
- Maths and English Level 4 or equivalent
- Evidence of competency with IT skills
Desirable
- Experience of e rostering admin
Experience
Essential
- Microsoft applications experience
Desirable
- Experience of using multiple internal IT systems
Person Specification
Qualifications
Essential
- Maths and English Level 4 or equivalent
- Evidence of competency with IT skills
Desirable
- Experience of e rostering admin
Experience
Essential
- Microsoft applications experience
Desirable
- Experience of using multiple internal IT systems
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
