Job summary
University Hospitals of North Midlands is currently unable to provide sponsorship this role. This is in accordance with UKVI guidelines and legislation, as these roles do not meet the skill nor salary threshold for sponsorship. If you hold a graduate visa, you are welcome to apply for this role however it is important to note that UHNM will be unable to offer sponsorship at the end of your graduate visa, you must also have at least six months until your graduate visa expires at the start of your employment for training and operational reasons.
Main duties of the job
We are looking for an enthusiastic and self-motivated individual to apply for an exciting opportunity to manage the procurement and stock control of Medicines in Aseptic services. The role as a Senior Administration and Clerical Technical Officer will include responsibilities across the UHNM Pharmacy Procurement team and Aseptic department. The Aseptic department prepares and manufactures a variety of medicines including chemotherapy for direct administration for patients.
We are looking for someone who is able to show initiative; is helpful and approachable; organised and can work accurately; good IT skills, problem solving and communication skills.
The post will be a 50/50 split between the Pharmacy Procurement team and Aseptic services department. You will support the medicines procurement functions, including ordering, invoicing and to-follows.It is a requirement to liaise with suppliers to support the timely purchasing of medicines and follow up any outstanding orders. This post will also be involved with the stock management of materials used for the preparation of Aseptic medicines. You will not be required to participate in the preparation and manufacture of these items.
About us
University Hospitals of North Midlands NHS Trust is one of the largest and most modern in the country. Based across two sites, Royal Stoke in Stoke-on-Trent and County Hospital in Stafford, we are proud to serve around three million people and we're highly regarded for our facilities, teaching and research. We are the specialist centre for major trauma for the North Midlands and North Wales.
All of our employees make a valuable contribution regardless of role here at UHNM and we are proud of our wide range of development packages aimed at ensuring that everyone has the opportunity to fulfil their true potential.
UHNM create and encourage a culture of inclusion, providing equal opportunities for career development that are fair and transparent. We are committed to being a diverse and inclusive employer and foster a culture in which all staff feel valued and respected. In return we ask all of our employees to make a commitment to the values, co-created by or staff, patients and carers, and that unite us as a Trust.
At University Hospitals of North Midlands NHS Trust we know that investing in, supporting and developing our staff has a direct impact on the quality of care that we deliver. Our employees are as important as our patients and the population that we serve.
Job description
Job responsibilities
For additional information regarding this role please refer to the full job description and person specification
Things to remember when completing your application form.
- Link skills in the application to the person specification.
- Write about skills and experience you have relevant to this role
- Document any work history, corresponds to the Job description.
- Ensure supporting information is not too lengthy and be specific and relevant to this post
- Overall - Ensure you promote your abilities and skills
Job description
Job responsibilities
For additional information regarding this role please refer to the full job description and person specification
Things to remember when completing your application form.
- Link skills in the application to the person specification.
- Write about skills and experience you have relevant to this role
- Document any work history, corresponds to the Job description.
- Ensure supporting information is not too lengthy and be specific and relevant to this post
- Overall - Ensure you promote your abilities and skills
Person Specification
Essential Qualifications
Essential
- 4 GCSEs (or equivalent) including Maths and English
- Standard keyboard skills and knowledge of software programmes including Microsoft Word and Excel
- NVQ2 in Pharmaceutical Services, or be willing to work towards and successfully complete this.
Desirable
- CIPs level 2 or equivalent relevant qualification i.e. finance / admin.
- NVQ Business administration or equivalent relevant qualification
Knowledge, Skills, Training and Experience
Essential
- Knowledge of administrative procedures including processing orders and invoices, filing and answering the telephone
- Advanced keyboard skills and ability to produce and manipulate spread sheets.
- At least 2 years' experience in a similar role.
- Ability to work unsupervised and alone within departmental guidelines/SOPs.
- Know when to escalate for guidance on technical matters
- Previous experience of dealing with customers and difficult queries.
Desirable
- Previous experience with invoice / credit processing and working with finance issues.
- Previous experience of working within a pharmacy setting.
Personal Qualities
Essential
- Ability to work unsupervised, alone and act on own initiative where appropriate.
- Ability to build good working relationships with colleagues.
- Self-motivated and enthusiastic
- Honest and trustworthy and able to maintain strict confidentiality at all times.
Person Specification
Essential Qualifications
Essential
- 4 GCSEs (or equivalent) including Maths and English
- Standard keyboard skills and knowledge of software programmes including Microsoft Word and Excel
- NVQ2 in Pharmaceutical Services, or be willing to work towards and successfully complete this.
Desirable
- CIPs level 2 or equivalent relevant qualification i.e. finance / admin.
- NVQ Business administration or equivalent relevant qualification
Knowledge, Skills, Training and Experience
Essential
- Knowledge of administrative procedures including processing orders and invoices, filing and answering the telephone
- Advanced keyboard skills and ability to produce and manipulate spread sheets.
- At least 2 years' experience in a similar role.
- Ability to work unsupervised and alone within departmental guidelines/SOPs.
- Know when to escalate for guidance on technical matters
- Previous experience of dealing with customers and difficult queries.
Desirable
- Previous experience with invoice / credit processing and working with finance issues.
- Previous experience of working within a pharmacy setting.
Personal Qualities
Essential
- Ability to work unsupervised, alone and act on own initiative where appropriate.
- Ability to build good working relationships with colleagues.
- Self-motivated and enthusiastic
- Honest and trustworthy and able to maintain strict confidentiality at all times.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
