Job summary
University Hospitals of North Midlands is currently unable to provide sponsorship this role. This is in accordance with UKVI guidelines and legislation, as these roles do not meet the skill nor salary threshold for sponsorship. If you hold a graduate visa, you are welcome to apply for this role however it is important to note that UHNM will be unable to offer sponsorship at the end of your graduate visa, you must also have at least six months until your graduate visa expires at the start of your employment for training and operational reasons.
Senior Administration and Clerical Technical Officer - Procurement and Stock Control
Pharmacy Directorate
Band 3
37.5 hours per week
We are looking for an enthusiastic and self-motivated individual to join the Pharmacy Procurement and Stores team as a Senior Administration and Clerical Technical Officer.
Main duties of the job
Ordering of medicines
Invoicing and payments
Monitoring and management of supply issues
Stock control
Liaise with stores and distribution department
Prescription management within the homecare service
The successful candidate will support the medicines procurement functions, including liaising with suppliers, other departments and external customers.
This post will be required to liaise with external organisation to facilitate the timely reimbursement process where the supplier has not been able to honour current contractual agreements. We are looking for someone who is able to show initiative; is helpful and approachable; organised and can work accurately; good IT skills, problem solving and communication skills.
You will have previous experience in an administrative role in a similar environment, with a willingness to work in other areas within pharmacy when required. There will be a commitment to support the stores area on a daily basis.
About us
University Hospitals of North Midlands NHS Trust is one of the largest and most modern in the country. Based across two sites, Royal Stoke in Stoke-on-Trent and County Hospital in Stafford, we are proud to serve around three million people and we're highly regarded for our facilities, teaching and research. We are the specialist centre for major trauma for the North Midlands and North Wales.
All of our employees make a valuable contribution regardless of role here at UHNM and we are proud of our wide range of development packages aimed at ensuring that everyone has the opportunity to fulfil their true potential.
UHNM create and encourage a culture of inclusion, providing equal opportunities for career development that are fair and transparent. We are committed to being a diverse and inclusive employer and foster a culture in which all staff feel valued and respected. In return we ask all of our employees to make a commitment to the values, co-created by or staff, patients and carers, and that unite us as a Trust.
At University Hospitals of North Midlands NHS Trust we know that investing in, supporting and developing our staff has a direct impact on the quality of care that we deliver. Our employees are as important as our patients and the population that we serve.
Job description
Job responsibilities
Things to remember when completing your application form.
Link skills in the application to the person specification.
Write about skills and experience you have relevant to this role
Document any work history, corresponds to the Job description.
Ensure supporting information is not too lengthy and be specific and relevant to this post
Overall - Ensure you promote your abilities and skills
Job description
Job responsibilities
Things to remember when completing your application form.
Link skills in the application to the person specification.
Write about skills and experience you have relevant to this role
Document any work history, corresponds to the Job description.
Ensure supporting information is not too lengthy and be specific and relevant to this post
Overall - Ensure you promote your abilities and skills
Person Specification
Essential Qualifications
Essential
- 4 GCSEs (or equivalent) including Maths and English - and NVQ2 in Pharmaceutical Services OR 4 GCSEs (or equivalent) including Maths and English - and NVQ2 or equivalent qualification(s) in an area relevant to the role and a willingness to work towards NVQ2 in Pharmaceutical Services
Desirable
- CIPs level 2 or equivalent relevant qualification i.e. finance / admin.
- Advanced keyboard skills and ability to produce and manipulate spread sheets
Knowledge, Skills, Training and Experience
Essential
- Ability to use Excel spread sheets / Experience of inputting and manipulating data into reporting databases.
- Interpreting reports and statements
- Experience of evaluating and translating information from a variety of sources
- Confidently communicate with suppliers, members of healthcare teams and members of the public.
- Ability to work unsupervised and alone within departmental guidelines/SOPs
- Ability to realise when it is necessary to seek advice or guidance on technical matters
- At least 2 years' experience in a similar role.
- Previous experience with invoice / credit processing and working with finance issues.
Desirable
- At least 2 years' experience working within the NHS
- Previous experience of working within a pharmacy setting
Personal Qualities
Essential
- Honest and trustworthy and able to maintain strict confidentiality at all times
Desirable
- Proactive and willing to actively contribute to the development of the team and department
Person Specification
Essential Qualifications
Essential
- 4 GCSEs (or equivalent) including Maths and English - and NVQ2 in Pharmaceutical Services OR 4 GCSEs (or equivalent) including Maths and English - and NVQ2 or equivalent qualification(s) in an area relevant to the role and a willingness to work towards NVQ2 in Pharmaceutical Services
Desirable
- CIPs level 2 or equivalent relevant qualification i.e. finance / admin.
- Advanced keyboard skills and ability to produce and manipulate spread sheets
Knowledge, Skills, Training and Experience
Essential
- Ability to use Excel spread sheets / Experience of inputting and manipulating data into reporting databases.
- Interpreting reports and statements
- Experience of evaluating and translating information from a variety of sources
- Confidently communicate with suppliers, members of healthcare teams and members of the public.
- Ability to work unsupervised and alone within departmental guidelines/SOPs
- Ability to realise when it is necessary to seek advice or guidance on technical matters
- At least 2 years' experience in a similar role.
- Previous experience with invoice / credit processing and working with finance issues.
Desirable
- At least 2 years' experience working within the NHS
- Previous experience of working within a pharmacy setting
Personal Qualities
Essential
- Honest and trustworthy and able to maintain strict confidentiality at all times
Desirable
- Proactive and willing to actively contribute to the development of the team and department
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
University Hospital of North Midlands NHS Trust
Address
Royal Stoke University Hospital
Newcastle Road
Stoke on Trent
ST4 6QG
Employer's website
https://www.uhnm.nhs.uk (Opens in a new tab)
