Job summary
University Hospitals of North Midlands is currently unable to provide sponsorship this role. This is in accordance with UKVI guidelines and legislation, as these roles do not meet the skill nor salary threshold for sponsorship. If you hold a graduate visa, you are welcome to apply for this role however it is important to note that UHNM will be unable to offer sponsorship at the end of your graduate visa, you must also have at least six months until your graduate visa expires at the start of your employment for training and operational reasons.
The role will include working alongside the safeguarding Team (Lead for Vulnerable people) and HR people teams in providing admin support for sexual safety at work agenda and managing allegations against persons in a position of Trust . The team sensitively handle and process highly confidential complex information and adhere to GDPR legislation.
You will provide direct administrative and confidential support to the lead for vulnerable people who is responsible for managing allegations against person in a position of Trust, also supporting the sexual safety liaison officer, working alongside HR People teams. Your role will involve liaison with stakeholders and other departments or organisations, processing legal paperwork, organising electronic diaries, meeting administration/minute taking, typing of letters/correspondence, maintaining accurate recording of information on Excel database and digital filing of records.
Main duties of the job
Provide full administrative support to the Lead to Vulnerable People
Assist and compile reports for the department management team relating to business performance/ activity data.
To provide general secretarial assistance with any aspect of the department's administrative processes including but not limited to processing of legal documentation, liaison with HR People Teams and Care Groups.
Triage incoming correspondence, respond to queries within limitations and escalate as appropriate to colleagues.
Act as the first point of contact for telephone enquiries, signpost to policies, intranet and available information and services available to the sexual safety at work agenda and managing allegations against people in a position of Trust.
Maintain detailed accurate recording of any concerns reported for escalation and action to the lead for vulnerable people and sexual safety liaison officer where applicable
About us
University Hospitals of North Midlands NHS Trust is one of the largest and most modern in the country. Based across two sites, Royal Stoke in Stoke-on-Trent and County Hospital in Stafford, we are proud to serve around three million people and we're highly regarded for our facilities, teaching and research. We are the specialist centre for major trauma for the North Midlands and North Wales.
All of our employees make a valuable contribution regardless of role here at UHNM and we are proud of our wide range of development packages aimed at ensuring that everyone has the opportunity to fulfil their true potential.
UHNM create and encourage a culture of inclusion, providing equal opportunities for career development that are fair and transparent. We are committed to being a diverse and inclusive employer and foster a culture in which all staff feel valued and respected. In return we ask all of our employees to make a commitment to the values, co-created by or staff, patients and carers, and that unite us as a Trust.
At University Hospitals of North Midlands NHS Trust we know that investing in, supporting and developing our staff has a direct impact on the quality of care that we deliver. Our employees are as important as our patients and the population that we serve.
Job description
Job responsibilities
Ensure any concerns raised by internal teams or external agencies (police, Local authority, Commissioners or Regulators) are escalated appropriately either to the lead for vulnerable people and sexual safety liaison officer.
To provide general secretarial assistance with any aspect of the departments administrative processes including but not limited to processing of legal documentation,
Maintain effective and constructive stakeholder relationships to ensure documents are provided to the relevant services and agencies as required in a timely manner, helping to educate on standardised processes during each interaction.
Chase up any documentation as required.
Assist with managing diary commitments and arrange meetings on behalf of the service management team by liaising with stakeholders, internally and externally.
Provide meeting administration and distribute professional agendas and minutes as required.
Ensure actions as identified in meetings are followed up and tracked regarding progress
Responsible for stock control and ordering of items such as stationery, furniture, equipment
Responsible for co-ordinating staff and external stakeholder feedback surveys (quarterly) relating to any aspect of the sexual safety and managing allegations against people in a position of Trust.
Operate in accordance with GDPR and Trust Information Governance policies in relation to sensitive/personal data i.e. regarding patient details, incidents, handling information from the Local Authorities and Police, or other confidential matters.
Job description
Job responsibilities
Ensure any concerns raised by internal teams or external agencies (police, Local authority, Commissioners or Regulators) are escalated appropriately either to the lead for vulnerable people and sexual safety liaison officer.
To provide general secretarial assistance with any aspect of the departments administrative processes including but not limited to processing of legal documentation,
Maintain effective and constructive stakeholder relationships to ensure documents are provided to the relevant services and agencies as required in a timely manner, helping to educate on standardised processes during each interaction.
Chase up any documentation as required.
Assist with managing diary commitments and arrange meetings on behalf of the service management team by liaising with stakeholders, internally and externally.
Provide meeting administration and distribute professional agendas and minutes as required.
Ensure actions as identified in meetings are followed up and tracked regarding progress
Responsible for stock control and ordering of items such as stationery, furniture, equipment
Responsible for co-ordinating staff and external stakeholder feedback surveys (quarterly) relating to any aspect of the sexual safety and managing allegations against people in a position of Trust.
Operate in accordance with GDPR and Trust Information Governance policies in relation to sensitive/personal data i.e. regarding patient details, incidents, handling information from the Local Authorities and Police, or other confidential matters.
Person Specification
edcuation and qaulification
Essential
- educated to NVQ level 3
- evidence of continued professional development
experience and knowldege
Essential
- oAbility to organise work around changeable competing demands and fluctuating workloads.
- oExperience of working with people in sensitive and emotional situations.
Person Specification
edcuation and qaulification
Essential
- educated to NVQ level 3
- evidence of continued professional development
experience and knowldege
Essential
- oAbility to organise work around changeable competing demands and fluctuating workloads.
- oExperience of working with people in sensitive and emotional situations.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
University Hospital of North Midlands NHS Trust
Address
Royal Stoke University Hospital
Newcastle Road
Stoke on Trent
ST4 6QG
Employer's website
https://www.uhnm.nhs.uk (Opens in a new tab)
