Job summary
University Hospitals of North Midlands is currently unable to provide sponsorship this role. This is in accordance with UKVI guidelines and legislation, as these roles do not meet the skill nor salary threshold for sponsorship. If you hold a graduate visa, you are welcome to apply for this role however it is important to note that UHNM will be unable to offer sponsorship at the end of your graduate visa, you must also have at least six months until your graduate visa expires at the start of your employment for training and operational reasons.
We are looking to appoint a cheerful and motivated person with great interpersonal skills to cover the maternity leave of our current Rota Co-ordinator/Admin Support, this includes the development, maintenance and administration of systems for the management of specific rotas. This will also include ensuring that the rotas are published and distributed in a timely manner.
This role support includes the development, maintenance and administration of systems for the management of specific rotas. This will also include ensuring that the rotas are published and distributed in a timely manner. You will also support the Senior Management Team.
Main duties of the job
Key tasks include:
- To ensure rotas are published and distributed in a timely manner and where changes are required, this is communicated.
- To assist the Pharmacy Team Leaders/Senior Technicians with maintaining master rotas and co-ordinating changes to rotas.
- The post holder is required to provide administrative and secretarial to the Senior Management Team and to the Pharmacy Directorate as a whole.
The applicant must be extremely flexible both in their approach to work and be able to work as part of a team working towards ensuring all targets and deadlines are achieved within the department.
About us
University Hospitals of North Midlands NHS Trust is one of the largest and most modern in the country. Based across two sites, Royal Stoke in Stoke-on-Trent and County Hospital in Stafford, we are proud to serve around three million people and we're highly regarded for our facilities, teaching and research. We are the specialist centre for major trauma for the North Midlands and North Wales.
All of our employees make a valuable contribution regardless of role here at UHNM and we are proud of our wide range of development packages aimed at ensuring that everyone has the opportunity to fulfil their true potential.
UHNM create and encourage a culture of inclusion, providing equal opportunities for career development that are fair and transparent. We are committed to being a diverse and inclusive employer and foster a culture in which all staff feel valued and respected. In return we ask all of our employees to make a commitment to the values, co-created by or staff, patients and carers, and that unite us as a Trust.
At University Hospitals of North Midlands NHS Trust we know that investing in, supporting and developing our staff has a direct impact on the quality of care that we deliver. Our employees are as important as our patients and the population that we serve.
Job description
Job responsibilities
Based in the Pharmacy Department at the Royal Stoke University Hospital of North Midlands, this post will support the Pharmacy Senior Management Team. The post holder will offer support in times of absence in order to ensure service delivery suffers no disruption. This is an ideal post for someone with secretarial experience looking to work in a small, busy, friendly team.
For further information on this vacancy, please see the attached Job Description and Person Specification or contact the Tracey as detailed below.
Job description
Job responsibilities
Based in the Pharmacy Department at the Royal Stoke University Hospital of North Midlands, this post will support the Pharmacy Senior Management Team. The post holder will offer support in times of absence in order to ensure service delivery suffers no disruption. This is an ideal post for someone with secretarial experience looking to work in a small, busy, friendly team.
For further information on this vacancy, please see the attached Job Description and Person Specification or contact the Tracey as detailed below.
Person Specification
Essential Qualifications
Essential
- 4 GCSE (C and above including Maths and English) or equivalent
Desirable
- RSA Stage III (or equivalent) in word processing/ typing
- DSE Assessor
Knowledge, Skills, Training and Experience
Essential
- Experience / knowledge of staffing rotas
- Development and maintenance of robust systems to ensure effective administration and organisation
- Demonstrable experience of working in an office environment
- Demonstrable confidence/experience in Business Admin
- Taking minutes
- Evidence of using audio transcription to type minutes / documentation
- Diary Management
- Ability to work as an effective team member
- Good communicator - written and oral
- Ability to prioritise and organise work
- Ability to manage changes within the role and the Division, on occasions at short notice
- Knowledge of Health and Safety in the Workplace
- Competent in the use of Microsoft Word, Excel, Outlook, Intranet and Internet and other relevant computer applications
Desirable
- Ability to deal confidently and directly with all members of healthcare teams and members of the public
- Ability to work unsupervised and within departmental guidelines/SOPs
- Pride in establishing and maintaining high standards of work and attention to detail
- Demonstrable experience of working in an office environment within a healthcare setting
- Knowledge of NHS policies
- Knowledge and experience of the hospital e-mail system
Person Specification
Essential Qualifications
Essential
- 4 GCSE (C and above including Maths and English) or equivalent
Desirable
- RSA Stage III (or equivalent) in word processing/ typing
- DSE Assessor
Knowledge, Skills, Training and Experience
Essential
- Experience / knowledge of staffing rotas
- Development and maintenance of robust systems to ensure effective administration and organisation
- Demonstrable experience of working in an office environment
- Demonstrable confidence/experience in Business Admin
- Taking minutes
- Evidence of using audio transcription to type minutes / documentation
- Diary Management
- Ability to work as an effective team member
- Good communicator - written and oral
- Ability to prioritise and organise work
- Ability to manage changes within the role and the Division, on occasions at short notice
- Knowledge of Health and Safety in the Workplace
- Competent in the use of Microsoft Word, Excel, Outlook, Intranet and Internet and other relevant computer applications
Desirable
- Ability to deal confidently and directly with all members of healthcare teams and members of the public
- Ability to work unsupervised and within departmental guidelines/SOPs
- Pride in establishing and maintaining high standards of work and attention to detail
- Demonstrable experience of working in an office environment within a healthcare setting
- Knowledge of NHS policies
- Knowledge and experience of the hospital e-mail system
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
