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University Hospital of North Midlands NHS Trust

Secretary

The closing date is 27 August 2025

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Job summary

University Hospitals of North Midlands is currently unable to provide sponsorship this role. This is in accordance with UKVI guidelines and legislation, as these roles do not meet the skill nor salary threshold for sponsorship. If you hold a graduate visa, you are welcome to apply for this role however it is important to note that UHNM will be unable to offer sponsorship at the end of your graduate visa, you must also have at least six months until your graduate visa expires at the start of your employment for training and operational reasons.

A vacancy has arisen for a Secretary within the Estates, Facilities and PFI Division at University Hospitals of North Midlands NHS Trust to work within a team of Administrative Staff providing secretarial and administrative support to our Division.

Main duties of the job

You will record annual leave and produce payroll reports for the Directorate, including the direct inputting of all Estates/Facilities Staff information onto the computerised EASY system and maintain the filing system for all personal files.

You will be part of the Administrative Team which provides administrative and secretarial services for this busy Directorate. You will have excellent communication and organisational skills in order to arrange meetings, organise diaries. Extensive experience of Word, Excel spreadsheets and minute taking. The ability to prioritise your own workload and meet deadlines are essential requirements for this post.

About us

University Hospitals of North Midlands NHS Trust is one of the largest and most modern in the country. Based across two sites, Royal Stoke in Stoke-on-Trent and County Hospital in Stafford, we are proud to serve around three million people and we're highly regarded for our facilities, teaching and research. We are the specialist centre for major trauma for the North Midlands and North Wales.

All of our employees make a valuable contribution regardless of role here at UHNM and we are proud of our wide range of development packages aimed at ensuring that everyone has the opportunity to fulfil their true potential.

UHNM create and encourage a culture of inclusion, providing equal opportunities for career development that are fair and transparent. We are committed to being a diverse and inclusive employer and foster a culture in which all staff feel valued and respected. In return we ask all of our employees to make a commitment to the values, co-created by or staff, patients and carers, and that unite us as a Trust.

At University Hospitals of North Midlands NHS Trust we know that investing in, supporting and developing our staff has a direct impact on the quality of care that we deliver. Our employees are as important as our patients and the population that we serve.

Details

Date posted

13 August 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year per annum, pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

205-6812127-B

Job locations

Royal Stoke University Hospital

Newcastle Road

Stoke on Trent

ST4 6QG


Job description

Job responsibilities

See attached Job Description.

For further information, please contact Lorraine Walker on 01782 676658

or email lorraine.walker2@uhnm.nhs.uk

Job description

Job responsibilities

See attached Job Description.

For further information, please contact Lorraine Walker on 01782 676658

or email lorraine.walker2@uhnm.nhs.uk

Person Specification

Qualifications

Essential

  • oTyping/word processing qualification to RSA2 or NVQ 2
  • oGCSE Grade C or equivalent in Maths and English

Desirable

  • oKnowledge of NHS procedures

Experience

Essential

  • oTwo years working in an office environment
  • oExperience of working within a team
  • oMinute taking experience

Desirable

  • oPrevious working experience within NHS environment

Skills

Essential

  • oExperience of Microsoft word/Excel/Outlook

Desirable

  • oknowledge of Trust systems e.g Datix/Captor/EASY
  • oaudio typing experience
Person Specification

Qualifications

Essential

  • oTyping/word processing qualification to RSA2 or NVQ 2
  • oGCSE Grade C or equivalent in Maths and English

Desirable

  • oKnowledge of NHS procedures

Experience

Essential

  • oTwo years working in an office environment
  • oExperience of working within a team
  • oMinute taking experience

Desirable

  • oPrevious working experience within NHS environment

Skills

Essential

  • oExperience of Microsoft word/Excel/Outlook

Desirable

  • oknowledge of Trust systems e.g Datix/Captor/EASY
  • oaudio typing experience

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

University Hospital of North Midlands NHS Trust

Address

Royal Stoke University Hospital

Newcastle Road

Stoke on Trent

ST4 6QG


Employer's website

https://www.uhnm.nhs.uk (Opens in a new tab)

Employer details

Employer name

University Hospital of North Midlands NHS Trust

Address

Royal Stoke University Hospital

Newcastle Road

Stoke on Trent

ST4 6QG


Employer's website

https://www.uhnm.nhs.uk (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Office Manager

Lorraine Walker

lorraine.walker2@uhnm.nhs.uk

01782676658

Details

Date posted

13 August 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year per annum, pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

205-6812127-B

Job locations

Royal Stoke University Hospital

Newcastle Road

Stoke on Trent

ST4 6QG


Supporting documents

Privacy notice

University Hospital of North Midlands NHS Trust's privacy notice (opens in a new tab)