Job summary
We are looking for an enthusiastic individual to join the Data, Security and Protection (DSP) Team. You will be supporting the DSP Manager in the co-ordination and delivery of DSP across the Trust. This post will primarily focus on, but is not limited to asset management and service provision, where compliance with key Data Protection legislation is required.
Main duties of the job
Support the DSP Manager with the coordination and completion of key data protection documentation (DPIA/ SLSP/ DTAC), chasing responses toenable timely approval.Maintain a directory of assets/ systems to support clinicians in identifying the most appropriate solution for their digital need.Ensure all supporting documentation and communication is referenced in the asset folder.To act as Information Asset Administrator, where required to include; maintaining the information system, ensuring content is accurate, accessmanagement is up to date and reports produced to support implementation of the DSP portfolio. To support the DSP Manager with training andproduction and amendment of standard operating procedures.To produce reports to support the DPO and DSP Manager in the delivery of the DSP agenda, to identify areas for improvement.To provide a comprehensive and confidential administrative service. This will include diary management, scheduling clinicians to attend meetingswhere appropriate, arranging and preparing papers for meetings and taking comprehensive minutes/ notes to the meeting.To be a point of contact for DSP, providing support and advice, where appropriate.To support the DSP team with the management of advisory/ audit visits. To include the administration, co-ordination and collation of requiredinformation.Produce material to communicate messages across the Trust, via flyers, newsletters and other appropriate media, in relation to assetmanagement.
About us
University Hospitals of North Midlands NHS Trust is one of the largest and most modern in the country. Based across two sites, Royal Stoke in Stoke-on-Trent and County Hospital in Stafford, we are proud to serve around three million people and we're highly regarded for our facilities, teaching and research. We are the specialist centre for major trauma for the North Midlands and North Wales.
All of our employees make a valuable contribution regardless of role here at UHNM and we are proud of our wide range of development packages aimed at ensuring that everyone has the opportunity to fulfil their true potential.
UHNM create and encourage a culture of inclusion, providing equal opportunities for career development that are fair and transparent. We are committed to being a diverse and inclusive employer and foster a culture in which all staff feel valued and respected. In return we ask all of our employees to make a commitment to the values, co-created by or staff, patients and carers, and that unite us as a Trust.
At University Hospitals of North Midlands NHS Trust we know that investing in, supporting and developing our staff has a direct impact on the quality of care that we deliver. Our employees are as important as our patients and the population that we serve.
Job description
Job responsibilities
Please refer to the Job Description and Person Specification document to see the main responsibilities of the job.
Job description
Job responsibilities
Please refer to the Job Description and Person Specification document to see the main responsibilities of the job.
Person Specification
Essential Qualifications
Essential
- Intermediate level qualification or equivalent experience e.g HNC, Diploma
- GCSE/equivalent at Grade C or above in Mathematics and English/equivalent level of educational attainment or ability to demonstrate relevant experience
Desirable
- Completion of data protection course
- Typing/word processing qualification to RSA III or equivalent
Knowledge, Skills, Training and Experience
Essential
- Experience of working in the NHS, or a public sector environment
Knowledge, Skills, Training and Experience
Essential
- Experience of communicating with staff at all levels
- Experience of incident management and review
- Experience of using and managing systems such as DATIX, SharePoint and Excel to ensure information is in a usable format.
- Experience in managing small projects
- Experience of analysing data and presenting in a user friendly format
- Involvement with inspections, accreditations and external reviews
- Experience in the field of DSP
- Involvement with audit and action planning
- Experience in the management, sharing and monitoring of large amounts of data and information.
- Good written and verbal communication skills
- Good computer skills with good knowledge of Microsoft Office, including Word, Excel and Outlook; with the ability to manipulate data and produce in a graphical format.
- Ability to manage own work and prioritise in order to meet deadlines.
- IT/ database knowledge
- Produce quality/intelligence reports
- Ability to recognise and resolve problems, referring where appropriate.
- Knowledge of the DSP toolkit and Data Protection legislation
Desirable
- Experience in introducing innovative practice
- Ability to develop and deliver action plans in relation to the DSP agenda
- Knowledge of the wider DSP framework
Personal Qualities
Essential
- The ability to secure the cooperation of colleagues at all levels
- Well organised, articulate, methodical, positive
- Able to work under pressure with frequent interruption
- Able to provide a high level of confidentiality
- Positive and flexible approach to work
Desirable
- Full driving licence preferable
Person Specification
Essential Qualifications
Essential
- Intermediate level qualification or equivalent experience e.g HNC, Diploma
- GCSE/equivalent at Grade C or above in Mathematics and English/equivalent level of educational attainment or ability to demonstrate relevant experience
Desirable
- Completion of data protection course
- Typing/word processing qualification to RSA III or equivalent
Knowledge, Skills, Training and Experience
Essential
- Experience of working in the NHS, or a public sector environment
Knowledge, Skills, Training and Experience
Essential
- Experience of communicating with staff at all levels
- Experience of incident management and review
- Experience of using and managing systems such as DATIX, SharePoint and Excel to ensure information is in a usable format.
- Experience in managing small projects
- Experience of analysing data and presenting in a user friendly format
- Involvement with inspections, accreditations and external reviews
- Experience in the field of DSP
- Involvement with audit and action planning
- Experience in the management, sharing and monitoring of large amounts of data and information.
- Good written and verbal communication skills
- Good computer skills with good knowledge of Microsoft Office, including Word, Excel and Outlook; with the ability to manipulate data and produce in a graphical format.
- Ability to manage own work and prioritise in order to meet deadlines.
- IT/ database knowledge
- Produce quality/intelligence reports
- Ability to recognise and resolve problems, referring where appropriate.
- Knowledge of the DSP toolkit and Data Protection legislation
Desirable
- Experience in introducing innovative practice
- Ability to develop and deliver action plans in relation to the DSP agenda
- Knowledge of the wider DSP framework
Personal Qualities
Essential
- The ability to secure the cooperation of colleagues at all levels
- Well organised, articulate, methodical, positive
- Able to work under pressure with frequent interruption
- Able to provide a high level of confidentiality
- Positive and flexible approach to work
Desirable
- Full driving licence preferable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
University Hospital of North Midlands NHS Trust
Address
Royal Stoke University Hospital
Newcastle Road
Stoke-on-Trent
ST4 6QG
Employer's website
https://www.uhnm.nhs.uk (Opens in a new tab)
