Job summary
An exciting opportunity has arisen for the ideal candidate to join a pro-active, enthusiastic and successful team within Keele University's School of Medicine.
Based at the Royal Stoke University Hospital Campus, you will contribute to the provision of an efficient and comprehensive administrative service to the School of Medicine, assisting teaching staff and supporting students located on that site.
Main duties of the job
In liaison with Year, Unit and Block Leads and other clinical staff, you will undertake a variety of timetabling related activities, including assisting in the scheduling of student clinical placements, seminars and bedside teaching, small group tutorials, lectures and workshops.
A flexible approach is essential, as is the need to be self-motivated with the ability to work under pressure and prioritise set tasks/objectives.
You will have a minimum of 4 GCSE grades A-C including Mathematics and English or equivalent, or significant relevant experience, and bring excellent communication, interpersonal, organisational and team working skills, and the ability to work accurately with good attention to detail.
About us
University Hospitals of North Midlands NHS Trust is one of the largest and most modern in the country. Based across two sites, Royal Stoke in Stoke-on-Trent and County Hospital in Stafford, we are proud to serve around three million people and we're highly regarded for our facilities, teaching and research. We are the specialist centre for major trauma for the North Midlands and North Wales.
All of our employees make a valuable contribution regardless of role here at UHNM and we are proud of our wide range of development packages aimed at ensuring that everyone has the opportunity to fulfil their true potential.
UHNM create and encourage a culture of inclusion, providing equal opportunities for career development that are fair and transparent. We are committed to being a diverse and inclusive employer and foster a culture in which all staff feel valued and respected. In return we ask all of our employees to make a commitment to the values, co-created by or staff, patients and carers, and that unite us as a Trust.
At University Hospitals of North Midlands NHS Trust we know that investing in, supporting and developing our staff has a direct impact on the quality of care that we deliver. Our employees are as important as our patients and the population that we serve.
Job description
Job responsibilities
For more information on working for the Trust, please see the attached Job Description and Person Specification or contact the Hiring Manager.
Job description
Job responsibilities
For more information on working for the Trust, please see the attached Job Description and Person Specification or contact the Hiring Manager.
Person Specification
Qualifications
Essential
- Minimum of 4 GCSEs including English Language and Maths at Grade C or above, or equivalent qualification, OR significant relevant work experience in an administrative environment. .
- EDCL Level II/Clait Plus/RSA Level II or equivalent NVQ level II, or equivalent experience. For vocational qualifications, IT elements should include use of Microsoft Office packages
Desirable
- Recent administrative qualification, Level III or equivalent, e.g. NVQ Business Administration
Experience
Essential
- Considerable recent previous experience of administrative working of a similar nature
- Regular use of email and the internet
- Maintenance of computerised and manual record systems
- Ability to work independently
- Effective team player
- Ability to respond to and resolve queries - a good problem solving approach
- Good negotiating skills
- Proven ability to draft correspondence
- A frequent requirement for prolonged concentration
- Delivers work of consistent and predictable high quality
Desirable
- Experience of Higher Education or NHS working
- Experience of work in a clinical learning environment.
- Able to provide instruction and guidance to colleagues in own area of work
- Processing orders/invoices (using electronic)
- Internet based evaluations (e.g. Lyme Survey).
Knowledge
Essential
- Proficient use of MS Office, incl. Word, Excel, PowerPoint, Access in a work environment
- Understanding and awareness of confidentiality, and its importance
Desirable
- To have a good understanding of the Trust clinical departments.
- Knowledge of University policies & procedures
- Knowledge of student course information systems
- To have an understanding of the Medical School curriculum.
- In house software including KLE and Celcat.
Skills
Essential
- Excellent written, verbal communication & interpersonal skills
- Confident in liaising with people at all levels and an ability to establish good working relationships
- Excellent organisational skills
- Ability to work accurately, under pressure and with good attention to detail
- Able to plan own workload and prioritise accordingly to ensure deadlines are met
- Ability to use own initiative when necessary
- Good negotiating skills
- Excellent numeracy skills and ability to process basic financial transactions
Desirable
- Able to prepare straightforward analysis, manipulation and interpretation of data.
- Able to run and present standard reports to support effective School information processes
- A flair for documentation layout and the preparation of materials for presentations
- Minute/note taking experience, preparation of agendas for meetings
Personal Qualities
Essential
- Willingness to maintain continuous professional development undergoing training as required
- Effective interpersonal and intrapersonal skills including high degree of selfawareness and selfregulation
- Takes responsibility and is accountable for delivering to their agree objectives
- Consistently professional, collaborative and compassionate in their approach.
- Ability to work flexibly according to the demands of the job, including occasional work at various School sites, and occasional out of hours working when necessary
Person Specification
Qualifications
Essential
- Minimum of 4 GCSEs including English Language and Maths at Grade C or above, or equivalent qualification, OR significant relevant work experience in an administrative environment. .
- EDCL Level II/Clait Plus/RSA Level II or equivalent NVQ level II, or equivalent experience. For vocational qualifications, IT elements should include use of Microsoft Office packages
Desirable
- Recent administrative qualification, Level III or equivalent, e.g. NVQ Business Administration
Experience
Essential
- Considerable recent previous experience of administrative working of a similar nature
- Regular use of email and the internet
- Maintenance of computerised and manual record systems
- Ability to work independently
- Effective team player
- Ability to respond to and resolve queries - a good problem solving approach
- Good negotiating skills
- Proven ability to draft correspondence
- A frequent requirement for prolonged concentration
- Delivers work of consistent and predictable high quality
Desirable
- Experience of Higher Education or NHS working
- Experience of work in a clinical learning environment.
- Able to provide instruction and guidance to colleagues in own area of work
- Processing orders/invoices (using electronic)
- Internet based evaluations (e.g. Lyme Survey).
Knowledge
Essential
- Proficient use of MS Office, incl. Word, Excel, PowerPoint, Access in a work environment
- Understanding and awareness of confidentiality, and its importance
Desirable
- To have a good understanding of the Trust clinical departments.
- Knowledge of University policies & procedures
- Knowledge of student course information systems
- To have an understanding of the Medical School curriculum.
- In house software including KLE and Celcat.
Skills
Essential
- Excellent written, verbal communication & interpersonal skills
- Confident in liaising with people at all levels and an ability to establish good working relationships
- Excellent organisational skills
- Ability to work accurately, under pressure and with good attention to detail
- Able to plan own workload and prioritise accordingly to ensure deadlines are met
- Ability to use own initiative when necessary
- Good negotiating skills
- Excellent numeracy skills and ability to process basic financial transactions
Desirable
- Able to prepare straightforward analysis, manipulation and interpretation of data.
- Able to run and present standard reports to support effective School information processes
- A flair for documentation layout and the preparation of materials for presentations
- Minute/note taking experience, preparation of agendas for meetings
Personal Qualities
Essential
- Willingness to maintain continuous professional development undergoing training as required
- Effective interpersonal and intrapersonal skills including high degree of selfawareness and selfregulation
- Takes responsibility and is accountable for delivering to their agree objectives
- Consistently professional, collaborative and compassionate in their approach.
- Ability to work flexibly according to the demands of the job, including occasional work at various School sites, and occasional out of hours working when necessary
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
University Hospital of North Midlands NHS Trust
Address
University Hospitals North Midlands NHS Trust
Newcastle Road
Stoke on Trent
ST4 6QG
Employer's website
https://www.uhnm.nhs.uk (Opens in a new tab)
