Job summary
We are looking for an enthusiastic individual to join the Data, Security and Protection (DSP) Team. You will be supporting the Information Security Manager (RA and Privacy) in the co-ordination and delivery of DSP across the Trust. This post will primarily focus on, but is not limited to information security/ privacy and registration authority (RA), where compliance with key Data Protection legislation is required.
Main duties of the job
- Responsible for the day-to-day support of the local Registration Authority including the issuing and updating of smartcards to users whilst adhering to the National Registration Authority processes. Liaise with departments and staff in order to support the operational needs of the local Registration Authority Team.
- To implement and manage the privacy database; monitor and seek assurance that actions have been implemented.
- To act as Information Asset Administrator, where required to include; maintaining the information system, ensuring content is accurate, access management is up to date and reports produced to support implementation of the DSP portfolio. To support the Information Security Manager with training and production of standard operating procedures.
- To provide a comprehensive and confidential administrative service. This will include diary management, scheduling clinicians to attend meetings where appropriate, arranging and preparing papers for meetings and taking comprehensive minutes/ notes to the meeting.
- To support the DSP team with the management of advisory/ audit visits. To include the administration, co-ordination and collation of required information.
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Produce material to communicate messages across the Trust, via flyers, newsletters and other appropriate media, in relation to asset management.
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To support the DSP team with the management of adverse incidents/ complaints ensuring timely completion of investigations and implementation of actions.
About us
University Hospitals of North Midlands NHS Trust is one of the largest and most modern in the country. We serve around three million people and we're highly regarded for our facilities, teaching and research. The Trust has around 1,450 inpatient beds across two sites in Stoke-on-Trent and Stafford. Our 11,000 strong workforce provide emergency treatment, planned operations and medical care from Royal Stoke University Hospital and County Hospital in Stafford.
We are the specialist centre for major trauma for the North Midlands and North Wales. We have put together a wide range of development packages aimed at ensuring that everyone has the opportunity to fulfil their potential. Our goal is to be a world-class centre of achievement, where patients receive the highest standards of care and the best people come to learn, work and research.
Investing in the health and wellbeing of our staff is really important to us.We offer a range of options for our staff to help maintain a good work-life balance including full time, part time hours and bank hours. We are also committed to offering flexible working wherever we can and where relevant to the role and the service.You can select your preferences upon application
Job description
Job responsibilities
Please refer to the Job Description and Person Specification document to see the main responsibilities of the job.
Job description
Job responsibilities
Please refer to the Job Description and Person Specification document to see the main responsibilities of the job.
Person Specification
Essential Qualifications
Essential
- Intermediate level qualification or equivalent experience e.g HNC, Diploma
- GCSE/equivalent at Grade C or above in Mathematics and English/equivalent level of educational attainment or ability to demonstrate relevant experience
Desirable
- Completion of data protection course
- Typing/word processing qualification to RSA III or equivalent
Knowledge, Skills, Training and Experience
Essential
- Experience of working in a RA environment
- Specialist knowledge of RA process
- Experience of communicating with staff at all levels
- Experience of incident management and review
- Experience of using and managing systems such as DATIX, SharePoint and Excel to ensure information is in a usable format.
- Experience in managing small projects
- Experience of analysing data and presenting in a user friendly format
- Involvement with inspections, accreditations and external reviews
- Experience in the field of DSP
- Involvement with audit and action planning
- Experience in the management, sharing and monitoring of large amounts of data and information.
- Good written and verbal communication skills
- Good computer skills with good knowledge of Microsoft Office, including Word, Excel and Outlook; with the ability to manipulate data and produce in a graphical format.
- Ability to manage own work and prioritise in order to meet deadlines.
- IT/ database knowledge
- Produce quality/intelligence reports
- Ability to recognise and resolve problems, referring where appropriate.
Desirable
- Knowledge of national NHS ID check standards
Knowlegde, Skills, Training and Experience
Essential
- Proficient in the use of internet based software
Desirable
- Experience in introducing innovative practice
- Experience of ESR
- Understanding and knowledge of health service information systems and the role of DSP
- Knowledge of the DSP toolkit and Data Protection legislation
- Ability to develop and deliver action plans in relation to the DSP agenda
- Knowledge of the wider DSP framework
Personal Qualities
Essential
- The ability to secure the cooperation of colleagues at all levels
- Well organised, articulate, methodical, positive
- Able to work under pressure with frequent interruption
- Able to provide a high level of confidentiality
- Positive and flexible approach to work
Desirable
- Full driving licence preferable
Person Specification
Essential Qualifications
Essential
- Intermediate level qualification or equivalent experience e.g HNC, Diploma
- GCSE/equivalent at Grade C or above in Mathematics and English/equivalent level of educational attainment or ability to demonstrate relevant experience
Desirable
- Completion of data protection course
- Typing/word processing qualification to RSA III or equivalent
Knowledge, Skills, Training and Experience
Essential
- Experience of working in a RA environment
- Specialist knowledge of RA process
- Experience of communicating with staff at all levels
- Experience of incident management and review
- Experience of using and managing systems such as DATIX, SharePoint and Excel to ensure information is in a usable format.
- Experience in managing small projects
- Experience of analysing data and presenting in a user friendly format
- Involvement with inspections, accreditations and external reviews
- Experience in the field of DSP
- Involvement with audit and action planning
- Experience in the management, sharing and monitoring of large amounts of data and information.
- Good written and verbal communication skills
- Good computer skills with good knowledge of Microsoft Office, including Word, Excel and Outlook; with the ability to manipulate data and produce in a graphical format.
- Ability to manage own work and prioritise in order to meet deadlines.
- IT/ database knowledge
- Produce quality/intelligence reports
- Ability to recognise and resolve problems, referring where appropriate.
Desirable
- Knowledge of national NHS ID check standards
Knowlegde, Skills, Training and Experience
Essential
- Proficient in the use of internet based software
Desirable
- Experience in introducing innovative practice
- Experience of ESR
- Understanding and knowledge of health service information systems and the role of DSP
- Knowledge of the DSP toolkit and Data Protection legislation
- Ability to develop and deliver action plans in relation to the DSP agenda
- Knowledge of the wider DSP framework
Personal Qualities
Essential
- The ability to secure the cooperation of colleagues at all levels
- Well organised, articulate, methodical, positive
- Able to work under pressure with frequent interruption
- Able to provide a high level of confidentiality
- Positive and flexible approach to work
Desirable
- Full driving licence preferable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
University Hospital of North Midlands NHS Trust
Address
Royal Stoke University Hospital
Newcastle Road
Stoke-on-Trent
ST4 6QG
Employer's website
https://www.uhnm.nhs.uk (Opens in a new tab)
