Job summary
Things to remember when completing your application form.
Link skills in the application to the person specification.
- Write about skills and experience you have relevant to this role
- Document any work history, corresponds to the Job description.
- Ensure supporting information is not too lengthy and be specific and relevant to this post
- Overall - Ensure you promote your abilities and skills
Main duties of the job
This is an exciting opportunity to join our Pharmacy Procurement and Distribution team in managing stock holding. We are looking for a motivated individual who has experience of stock management or procurement. The post will cover the following areas:
- Co-ordinating daily stock take
- Investigating discrepancies
- Monitoring short dated stock and identifying areas where it can be used
- Provide support for stores and procurement Technicians
- Facilitating changes in contracts and implementing plans
- Ordering of pharmaceutical stock
- Chasing outstanding orders with suppliers
- Reviewing stock levels and escalating for appropriate corrective action
About us
University Hospitals of North Midlands NHS Trust is one of the largest and most modern in the country. Based across two sites, Royal Stoke in Stoke-on-Trent and County Hospital in Stafford, we are proud to serve around three million people and we're highly regarded for our facilities, teaching and research. We are the specialist centre for major trauma for the North Midlands and North Wales.
All of our employees make a valuable contribution regardless of role here at UHNM and we are proud of our wide range of development packages aimed at ensuring that everyone has the opportunity to fulfil their true potential.
UHNM create and encourage a culture of inclusion, providing equal opportunities for career development that are fair and transparent. We are committed to being a diverse and inclusive employer and foster a culture in which all staff feel valued and respected. In return we ask all of our employees to make a commitment to the values, co-created by or staff, patients and carers, and that unite us as a Trust.
At University Hospitals of North Midlands NHS Trust we know that investing in, supporting and developing our staff has a direct impact on the quality of care that we deliver. Our employees are as important as our patients and the population that we serve.
Job description
Job responsibilities
The previous experience we are looking for:
- Previous experience with invoice / credit processing and working with finance issues
- Word processing
- Using Excel spread sheets / Experience of inputting and manipulating data into reporting databases.
- Interpreting reports / statements
- Experience of evaluating and translating information from a variety of sources.
- Experience of communicating with suppliers / customers over the phone
- Problem solving
- Good organisational skills
- Experience of working within pharmacy procurement/ or similar environment
- Stock control experience
- Previous experience with invoice / credit processing and working with finance issues
- Previous experience of using pharmacy computer system
- Communication with internal and external stakeholders
Job description
Job responsibilities
The previous experience we are looking for:
- Previous experience with invoice / credit processing and working with finance issues
- Word processing
- Using Excel spread sheets / Experience of inputting and manipulating data into reporting databases.
- Interpreting reports / statements
- Experience of evaluating and translating information from a variety of sources.
- Experience of communicating with suppliers / customers over the phone
- Problem solving
- Good organisational skills
- Experience of working within pharmacy procurement/ or similar environment
- Stock control experience
- Previous experience with invoice / credit processing and working with finance issues
- Previous experience of using pharmacy computer system
- Communication with internal and external stakeholders
Person Specification
Education and qualifications
Essential
- 4 GCSEs (or equivalent) including Maths and English - and NVQ2 in Pharmaceutical Services OR 4 GCSEs (or equivalent) including Maths and English - and NVQ2 or equivalent qualification(s) in an area relevant to the role and a willingness to work towards NVQ2 in Pharmaceutical Services Plus Standard keyboard skills and knowledge of software programmes including Microsoft Word and Excel
Desirable
- CIPs level 2 or equivalent relevant qualification i.e. finance / admin.
- NVQ3 Business administration or equivalent relevant qualification
- Advanced keyboard skills and ability to produce and manipulate spread sheets
- Knowledge of administrative procedures including processing orders and invoices, filing and answering the telephone
Experience
Essential
- At least 2 years' experience in a similar role
Desirable
- Previous experience within any of the following areas: -Invoice / credit processing and working with finance issues -Stock management -Reception/customer relationship role
- At least 2 years' experience working within the NHS
Skills, ability and knowledge
Essential
- Ability to use Excel spread sheets / Experience of inputting and manipulating data into reporting databases
Desirable
- Previous experience of dealing with customers and difficult queries
- Proactive to new ways of working
- Ability to lead and supervise other members of the team, prioritising and allocating work, ensuring rotas are complied with.
Person Specification
Education and qualifications
Essential
- 4 GCSEs (or equivalent) including Maths and English - and NVQ2 in Pharmaceutical Services OR 4 GCSEs (or equivalent) including Maths and English - and NVQ2 or equivalent qualification(s) in an area relevant to the role and a willingness to work towards NVQ2 in Pharmaceutical Services Plus Standard keyboard skills and knowledge of software programmes including Microsoft Word and Excel
Desirable
- CIPs level 2 or equivalent relevant qualification i.e. finance / admin.
- NVQ3 Business administration or equivalent relevant qualification
- Advanced keyboard skills and ability to produce and manipulate spread sheets
- Knowledge of administrative procedures including processing orders and invoices, filing and answering the telephone
Experience
Essential
- At least 2 years' experience in a similar role
Desirable
- Previous experience within any of the following areas: -Invoice / credit processing and working with finance issues -Stock management -Reception/customer relationship role
- At least 2 years' experience working within the NHS
Skills, ability and knowledge
Essential
- Ability to use Excel spread sheets / Experience of inputting and manipulating data into reporting databases
Desirable
- Previous experience of dealing with customers and difficult queries
- Proactive to new ways of working
- Ability to lead and supervise other members of the team, prioritising and allocating work, ensuring rotas are complied with.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
