Professional and Operational Lead for Occupational Therapy

Job description

Job responsibilities

MANAGEMENT RESPONSIBILITIES:

Provide professional leadership and hold management accountability for OT and Wheelchair staff in the Adult OT and Wheelchair department, including registered therapists, non-registered support staff and administrative staff.

To provide senior leadership to the community stroke service

To ensure that agreed performance standards and service targets are met.

To interpret and implement national and local policies relevant to Adult OT and Wheelchairs and stroke ensuring that policy translates into practice.

To provide professional advice on matters relating to Adult OT and Wheelchair staff, and contribute to, the strategic planning of the SWFT board and other organisations/agencies.

To ensure delivery of OT, Wheelchair and community stroke services, including core inpatients and outpatients in acute and Community Hospitals, working collaboratively within SWFT, Coventry and Warwickshire ICB and external organisations.

To advise SWFT and commissioners on all issues of Adult OT, Wheelchair and community stroke service delivery including performance against contract, shortfalls, service pressures and proposed remedial action.

To hold responsibility for the collection, collation, analysis and interpretation of OT, Wheelchair and community stroke data, to provide reports and recommendations to the Board and other organisations. To prepare business cases/proposals for service developments and to be proactive in procuring funding for these developments.

To develop clinical policies, procedure, protocols, prioritisation systems and outcome systems in line with evidence base, professional clinical guidelines, national polies and Trust clinical governance strategy.

To ensure that Adult OTs are actively engaged in the development of training packages and information materials for different client groups, as a key component of the provision of high-quality services

To develop and monitor the professional standards of the Department, in line with RCOT, HCPC and national guidance, ensuring that all staff are supported through appraisal and clinical supervision and are engaged in Continuing Professional Practice activities.

To ensure that principles of Clinical Governance are embedded in professional practice within Adult OT, Wheelchair and Community Stroke.

To have responsibility for compiling comprehensive Department Training Plans, and to ensure that a robust system of CPD is in place for all qualified OT and Wheelchair staff, in order that professional registration with HCPC can be maintained.

To attend and take an active role in local, regional and national OT, Wheelchair and stroke activities/professional agenda: to represent the service at the Professional Managers Forum.

To develop and performance manage Service Level Agreements with other organisations including other Trusts and the Private sector as appropriate.

To engage in a continuous cycle of skill mix across the services to ensure more effective and efficient use of resources.

To take responsibility for the recruitment of new staff and ensure that appropriate induction and support is provided.

To ensure a team structure which encourages professional development of staff, offers career development opportunities, and is effective in achieving staff retention through the Trusts Peoples Promise supporting staffs Health and Wellbeing.

To be accountable for all disciplinary and grievance procedures which may arise within the services.

To hold responsibility for sickness absence monitoring in line with SWFT policy

To facilitate the development of staff in problem solving, negotiation skills, reflective practice and a cycle of continuous service improvements through the organisation of clinical supervision, peer review and team planning meetings

Through the student placement facilitator, to ensure a comprehensive programme of student placements and assessments is provided within the team.

To have responsibility for resolving informal and formal complaints, undertaking the role of complaints investigator when requested for the and other disciplines/departments.

To ensure that a work plan for involvement of users in the development of the services for adults is in place.

To attend SWFT, Divisional and Allied Health Professions meetings to represent OT and contribute to the wider AHP strategy

In relation to Adult OT, to take a lead on and participate in multidisciplinary policy development and working groups within SWFT. To take responsibility for the development, implementation and monitoring of a range of objectives/projects in line with national and local priorities.

To ensure that the services observe data protection guidelines and maintains required standards of case notes and record keeping in line with RCOT professional standards and SWFT standards.

To carry out clinical duties and direct patient care as required to support service delivery as required

SERVICE EVALUATION AND RESEARCH:

In the areas of Adult OT, Wheelchair and Community Stroke, to take on agreed responsibilities in the following areas:

Health and Safety and Risk Management

Contribute to an up-to-date portfolio of evidence and action plans for the Care Quality Commission (CQC) and other regulatory bodies.

To oversee the development of innovation in areas of risk management, quality standards settings, clinical effectiveness and building a local evidence base in line with SWFTs priorities

To ensure that a programme of Clinical Governance/Audit projects is developed, including the identification of required resources.

To represent the Adult OT, Wheelchair and Community Stroke service within multidisciplinary systems of clinical governance within SWFT.

To collect and provide research data as required.

FINANCIAL RESOURCE AND BUSINESS MANAGEMENT:

Manage the financial performance of the Adult OT, Wheelchair and Community Stroke department, highlighting potential problems at the earliest opportunity and be instrumental in implements corrective action.

Ensure that all resource implications and changes in services within the OT, Wheelchair and Community Stroke Department are clearly communicated to the Associate Director of Operations for Out of Hospital Division.

Support the ADO and the Divisional Finance Manager in the negotiation and agreement of the Department budget.

Manage the performance of the Department to achieve effectiveness and efficiency targets including Cost Improvement Programmes.

To negotiate detailed service level agreements with commissioners/users of OT, Wheelchair and Community Stroke services.

INFORMATION AND COMMUNICATION:

Take lead in the implementation of the SWFT and Out of Hospital Division communication strategies in relation to the Adult OT, Wheelchair and Community Stroke Department, ensuring that methods of organisation and sources of information are patient centre. Communication with other appropriate professional bodies, clinical specialities across the Trust and other agencies locally and nationally, to promote and improve the services in line with the Trusts objectives and nationally agreed initiatives.

Ensure that communication systems support the effective management of the service and ensure that staff views are actively sought.

Ensure that flexible and imaginative feedback exist to receive user and carer views on the running of current services, as well as planning those for the future

GENERAL MANAGEMENT & ORGANISATIONAL:

In conjunction with the other AHP managers in the Division to provide cover and/or deputise for the Associate Chief AHP where required.

Where agreed with the ADO Out of Hospital Division, to take a division wide lead of specific corporate issues.

Provide appropriate management leadership in line with the Divisional management structure.

Ensure working hours of staff under your responsibility are managed in order to maintain a healthy work/life balance and comply with the EWTD.

Ensure delivery of the Trust Governance agenda, including risk management, health and safety and quality standards, through the development, implementation and review of governance systems to ensure a safe clinical and working environment within the department.

Represent the Division and be actively involved in Trust side team/committees as directed

To contribute to the SWFT on-call manager rota

Person Specification

Skills

Essential

• Ability to work as an autonomous practitioner and as part of as wider healthcare team
• Ability to make decisions involving complex facts and situations and to manage and reconcile conflict
• Evidence of leadership and managerial skills
• Able to present information written and orally, in a clear concise and logical manner and be computer literate
• Understand the legal responsibilities of the profession and adhere to professional standards
• Ability to interpret current professional issues and apply to practice
• Awareness of Information Governance and its implications for the service and wider team.
• Ability to interact with staff and service users at all levels demonstrating sound emotional intelligence
• Good written, verbal and non-verbal communication skills
• Evidence of some understanding of change management and service improvement including business planning

Desirable

• Resource management

Other

Essential

• Ability to work in a team
• Commitment to CPD and service development
• Take part in the manager on call rota
• Independent means of transport and full driving license

Qualifications

Essential

• Degree in Occupational Therapy
• Masters level qualification or equivalent experiential learning
• HCPC registration
• Member of RCOT
• Evidence of relevant CPD maintained in a portfolio
• Leadership qualification
• Management qualification or equivalent experience

Experience

Essential

• Evidence of significant post registration experience in Occupational Therapy
• Evidence of working in a management role or as team leader
• Experience of working in a variety of settings including acute and community
• Proven ability to evaluate the safety and effectiveness of the service and staff
• Evidence of undertaking service development/project management
• Understanding of organisational and system challenges facing Occupational Therapy

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

UK Registration

Applicants must have current UK professional registration. For further information please see NHS Careers website (opens in a new window).

Employer details

Employer name

South Warwickshire University NHS Foundation Trust

Address

Leamington Hospital

Leamington

CV34 6SR

Employer's website

https://www.swft.nhs.uk/ (Opens in a new tab)