Administration Assistant

Job description

Job responsibilities

Input into Health Roster: e-expenses, e-roster shift changes, annual leave changes

Datix: Check incident actions, collate incidents, create reports from incidents to assist Team / Professional Leads and Locality Manager

Scheduling / GAP caseload maintenance and problem solving

Support Band 2 Administrative staff

Referral and data inputting

Data collection to assist Team / Professional Lead and Locality Manager to produce CQUIN / KPI reports

Data collection to assist Teams / Professional Lead and Locality Manager to produce data quality reports

To update as instructed by Team / Professional Lead and Locality Manager, Team action plan as required

Update Lone Worker buddy system

Receive supervision from team / Professional Leads. This may be face to face or by telephone or email

Participate in the Management of Change, making constructive suggestions to how the service can be improved

Demonstrate an awareness of cost efficiency and effectiveness

Makes constructive suggestions on the appropriate use of resource

Participates in team meetings and take notes as appropriate

Reports to Team / Professional Lead / Locality Manager on an identified needs basis

Plans and prioritizes own work load developing skills and knowledge to contribute to the development of others

Demonstrates a commitment to abide by Trust Policies and Procedures and comply with Health & Safety legislation

The post holder will have in depth working knowledge of the relevant systems used within the team setting

The post holder will be required to use a computer, either a stand-alone or as part of a networked system and will be responsible for the quality of information. The amount of time spent on this type of work will depend on the job

The post holder will ensure there is an appropriate filing system in place which meets the requirements of Information Governance and the management of confidential information

The post holder will minute meeting and document actions

Person Specification

Experience

Essential

• Level 3 RSA /EDI Level 3/OCR Level 3 or equivalent
• Experience using Office 2000 including Word, Excel and e mail packages to Level 3 standard

Desirable

• Able to prioritise own workload
• Able to maintain efficient filing system

Skills

Essential

• Take messages accurately and clearly
• Effective verbal and non-verbal communication skills
• Must be able to manage resources effectively

Personal

Essential

• Work as part of a team with minimal supervision
• Able to demonstrate an awareness of confidentiality

Other

Essential

• Must be a non-smoker whilst on duty
• Must be able to work flexible hours
• Must be willing to undertake Criminal Records Disclosure at enhanced level
• Must be legally entitled to work in this country

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

South Warwickshire University NHS Foundation Trust

Address

District Nurse -IHT9

District Nurses, Stratford Hospital

Stratford Upon Avon

CV376NX

Employer's website

https://www.swft.nhs.uk/ (Opens in a new tab)