Recruitment Assistant

South Warwickshire University NHS Foundation Trust

The closing date is 11 May 2025

Job summary

South Warwickshire NHS Foundation Trust are one of the largest employers in Warwickshire.

As such we are recruiting a very dynamic and enthusiastic Recruitment Assistant on a permanent basis.

We set ourselves ambitious targets around efficiency and quality and make sure each recruitment process is a success. In order to meet these high standards we need people who are efficient, effective, resourceful and determined in their approach.

Working directly with Recruitment Advisors, Recruiting managers and candidates you will be the main face of the recruitment process for the divisions assigned to your team. You will ensure all documentation and information recruiting managers need ahead of interview is prepared and that each candidate moves through the pre-employment screening process quickly and efficiently without compromising on quality. This is blended approach and will require face to face employment checks for some new applicants.

Main duties of the job

To provide a comprehensive, efficient and responsive recruitment andselection service to the Trust and to provide full support in theadministrative aspects of Recruitment. To contribute fully as a memberof the Human Resources Team, working closely with and providingcover as requested for colleagues within the function

About us

Come and join a Trust rated Outstanding by the CQC. South Warwickshire NHS Foundation have been rated as outstanding following our latest inspection by the CQC and we are recruiting new staff to come and help us improve even further.

We provide services across Warwickshire and beyond ranging from Hospitals in Warwick, Stratford-Upon-Avon, Royal Leamington Spa and Shipston-on Stour to Community Services across the county. We are a progressive, expanding organisation with great ambition around improving quality, integrating pathways and delivering high levels of productivity.Our values can be summed up in one sentence. We are 'Trusted to provide safe, effective and compassionate care'. Throughout the recruitment process you will be asked to think about how you demonstrate these values and how they impact on your work. It doesn't matter what role you do, whether it is patient facing or not, we are all working in the same way with our values at the core.

Date posted

02 May 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,071 to £25,674 a year per annum

Contract

Fixed term

Duration

12 months

Working pattern

Full-time

Reference number

203-C501

Job locations

Employment Services 26112

Lakin Road

Warwick

CV34 5BW

Job description

Job responsibilities

To provide advice to Managers on all recruitment and selection documentation, in particular job descriptions, person specifications and advertisements, adhering to the Trusts Recruitment and Selection guidelines.

To receive all routine recruitment enquiries, dealing with them in a confident and professional manner. To keep accurate records of all enquiries and action taken.

To facilitate the recruitment process, including calling shortlisted candidates for interview and preparing the interview file. To ensure that all panel members have correct documentation. To ensure that interview selection paperwork is returned and kept on file for the appropriate period.

To maintain recruitment electronic files, bringing forward any applications for vacancies as appropriate and checking at appropriate points current status of applications.

To provide a high level of customer service to both internal and external parties, including visitors to the department.

To request references via e-mail /TRAC, NHS Jobs to is completed within 10 working days. Liaise with Recruiting Manager to update with progress of application.

To ensure that appropriate pre-employment checks are undertaken for all employees for example: professional registration details where appropriate, identity, right to work, occupational health and DBS and DBS update Service and adhere NHS guidelines. To keep databases up to date.

To contact applicants via e-mail/TRAC with a weekly update of their application status.

To assist in preparation of offer letters and contracts of employment and to have an up to date awareness of changes in Employment Law and NHS policies and procedures.

To ensure that signed contracts of employment are placed on personal files.

To advise and clarify annual leave with managers and employees.

To monitor and assist in the evaluation of the recruitment process to maintain its effectiveness, including equal opportunities monitoring.

To have an up to date knowledge of the Trusts Policies and Procedures in order to deal with enquiries.

To process changes in details e.g. change forms and termination forms for all staff. To determine revised terms and conditions following changes. To liaise with Payroll Service and adhere to strict payroll deadlines.