Job summary
This is an exciting time to join our expanding Medical Staffing team at South Warwickshire NHS Foundation Trust. Appointees will join an established team, providing HR and operational support to colleagues across the organisation with a particular focus on the specialist skills and knowledge required for Medical and Dental Staff.
Appointees to this role will support the Service Lead for a particular division, providing specialist knowledge and advice on all areas of medical staffing. They will develop a good understanding of the various Medical & Dentals Terms & Conditions of service and be able to provide expert advice in these fields to colleagues in the organisation.
The post holder will work collaboratively with stakeholders in their division, providing proactive and innovative resourcing solutions and ensure consistently good governance is maintained. They will ensure medical rotas are managed effectively to minimise the use of temporary staffing and improve the experience of medical staff employed in the organisation.
This post will provide good experience in areas of People Management as well as an insight into the operational pressures and management approaches in the NHS. This role will provide robust groundwork for future careers in People or Operational Management roles.
Support will be provided to post holders wishing to pursue further educational opportunities including, but not limited to Mary Seacole and CIPD.
Main duties of the job
The Medical Staffing team at SWFT are striving to implement innovative people management and resourcing strategies across the organisation to aid recruitment and retention, reduce costs and promote patient safety.
The successful candidate will be expected to support and promote these goals, particularly where they relate to their area within the organisation. Innovations and suggestions will be welcomed and encouraged, particularly those that align with Trust strategy.
The Medical Staffing team provide on-call support to the organisation on weekends and bank holidays, to help resolve urgent staffing needs and maintain patient safety.
About us
Come and join a Trust rated Outstanding by the CQC. South Warwickshire NHS Foundation Trust have been rated as outstanding following our latest inspection by the CQC and we are recruiting new staff to come and help us improve even further.
We provide services across Warwickshire and beyond ranging from Hospitals in Warwick, Stratford-Upon-Avon, Royal Leamington Spa and Shipston-on Stour to Community Services across the county. We are a progressive, expanding organisation with great ambition around improving quality, integrating pathways and delivering high levels of productivity.
Our values can be summed up in one sentence. We are 'Trusted to provide safe, effective and compassionate care'. Throughout the recruitment process you will be asked to think about how you demonstrate these values and how they impact on your work. It doesn't matter what role you do, whether it is patient facing or not, we are all working in the same way with our values at the core.
Job description
Job responsibilities
General Responsibilities
To support the Service Leads in the smooth running of operational activities within the Divisions. To help ensure that all rotas are effectively managed to minimise the use of locums.
Work alongside Service Leads to provide a more proactive approach to recruitment and medical workforce issues whilst maintaining good governance and effective departmental cover.
In collaboration with the Associate Medical Director for Education and Clinical Tutor ensure that educational requirements/release times are met, and trainees requests are responded to promptly.
Specific Responsibilities
Support and advise on specific projects which may arise, particularly where these relate to the posts area of focus.
To support and advise on all aspects of medical staffing, in particular giving advice and working with divisional colleagues in order to meet safe levels of medical cover in line with Trust requirements.
To work in conjunction with the Medical Staffing Managers and Service Leads to create rotas that are both compliant with Terms & Conditions of service but also satisfy educational and operational needs.
Flag areas of concern with regards to medical cover proactively and in a timely manner and seek to resolve these issues to minimise the requirement for locum cover.
Use of Health Roster for medical staffing activity, ensuring records are maintained accurately and consistently.
Provide comprehensive and proactive temporary staffing support to the divisions, encouraging the usage of internal bank over external providers wherever possible.
To ensure all medical locum bookings are made in accordance with the approved framework guidelines and at the most cost efficient rates.
Act as a point of contact for junior doctor queries and requests regarding swaps/annual leave/study leave etc. ensuring requests are responded to promptly.
Work with the Postgraduate Medical Education Manager and the GP Lead Employer in relation to Deanery posts, rotations and educational requirements to ensure these are factored into rota management.
Support the Medical Education Managers and Service Leads in junior doctor issues, specifically in supporting risk assessments and return to work interviews.
Monitors & record sickness absences for medical staff, highlighted to Service Leads where wellbeing meetings need to take place.
Provide advice where appropriate on Terms and Conditions of Service for all grades of medical staff, referring to the Service Leads & Medical Staffing managers when required.
Support the recruitment of medical staff, ensuring recruitment activity is done in a timely and effective manner.
Take responsibility for the monthly consistency checks on Electronic Staff Record (ESR) report and notification.
Work in conjunction with the Trust Payroll to ensure an efficient payroll service is provided including dealing with queries and other pay issues.
To input payroll information into ESR and manage the Inter Authority Transfer process with other Trusts.
Support the Service Manager in the induction of new doctors to the Trust.
Support the Medical Staffing Managers to ensure the Trust complies with IR35 rules.
Provide data as requested to assist with any national returns relating to Medical Staffing.
To have operational knowledge of Health Roster and where appropriate assist in the roll out of junior doctor rotas to maintain ongoing compliance.
To carry out any other commensurate duties associated with this role and/or as requested by Medical Staffing managers.
Job description
Job responsibilities
General Responsibilities
To support the Service Leads in the smooth running of operational activities within the Divisions. To help ensure that all rotas are effectively managed to minimise the use of locums.
Work alongside Service Leads to provide a more proactive approach to recruitment and medical workforce issues whilst maintaining good governance and effective departmental cover.
In collaboration with the Associate Medical Director for Education and Clinical Tutor ensure that educational requirements/release times are met, and trainees requests are responded to promptly.
Specific Responsibilities
Support and advise on specific projects which may arise, particularly where these relate to the posts area of focus.
To support and advise on all aspects of medical staffing, in particular giving advice and working with divisional colleagues in order to meet safe levels of medical cover in line with Trust requirements.
To work in conjunction with the Medical Staffing Managers and Service Leads to create rotas that are both compliant with Terms & Conditions of service but also satisfy educational and operational needs.
Flag areas of concern with regards to medical cover proactively and in a timely manner and seek to resolve these issues to minimise the requirement for locum cover.
Use of Health Roster for medical staffing activity, ensuring records are maintained accurately and consistently.
Provide comprehensive and proactive temporary staffing support to the divisions, encouraging the usage of internal bank over external providers wherever possible.
To ensure all medical locum bookings are made in accordance with the approved framework guidelines and at the most cost efficient rates.
Act as a point of contact for junior doctor queries and requests regarding swaps/annual leave/study leave etc. ensuring requests are responded to promptly.
Work with the Postgraduate Medical Education Manager and the GP Lead Employer in relation to Deanery posts, rotations and educational requirements to ensure these are factored into rota management.
Support the Medical Education Managers and Service Leads in junior doctor issues, specifically in supporting risk assessments and return to work interviews.
Monitors & record sickness absences for medical staff, highlighted to Service Leads where wellbeing meetings need to take place.
Provide advice where appropriate on Terms and Conditions of Service for all grades of medical staff, referring to the Service Leads & Medical Staffing managers when required.
Support the recruitment of medical staff, ensuring recruitment activity is done in a timely and effective manner.
Take responsibility for the monthly consistency checks on Electronic Staff Record (ESR) report and notification.
Work in conjunction with the Trust Payroll to ensure an efficient payroll service is provided including dealing with queries and other pay issues.
To input payroll information into ESR and manage the Inter Authority Transfer process with other Trusts.
Support the Service Manager in the induction of new doctors to the Trust.
Support the Medical Staffing Managers to ensure the Trust complies with IR35 rules.
Provide data as requested to assist with any national returns relating to Medical Staffing.
To have operational knowledge of Health Roster and where appropriate assist in the roll out of junior doctor rotas to maintain ongoing compliance.
To carry out any other commensurate duties associated with this role and/or as requested by Medical Staffing managers.
Person Specification
Qualifications
Essential
- NVQ level 3 or equivalent experience
Desirable
- CIPD Level III Qualified or working towards CIPD accreditation
Experience
Essential
- Good knowledge of the national terms and conditions of employment for Medical Staff in training and the parameters of Trust Grade Medical Staff
- In depth knowledge of Working Time Directive as it relates to medical staff and the New Deal remuneration terms for junior Medical Staff
- Substantial experience of working within a human resources environment
- Experience of working as part of a team
- Experience of managing workflow
- Experience and knowledge of relevant legislation with regards to NHS pre-employment checks
- Awareness of relevant Employment legislation including Maternity/Paternity leave and sickness absence
Desirable
- Experience of reviewing and implementing procedures and processes
- Experience of rota development and review
Skills
Essential
- Experience of using Allocate HealthRoster
- Experience of using the Electronic Staff Record (ESR) system
- High analytical skills
- Ability to plan and readjust work in response to changing and tight deadlines
- Excellent customer services skills
- Competence in the use of IT systems that must include Allocate/Health Roster, MS Word and MS Excel
Desirable
- The ability to influence and negotiate to manage change effectively
- Understanding of Temporary Staffing including Direct engagement and IR35 regulations
Personal
Essential
- Assertive and confident
- Self-motivated
- Working knowledge of Excel, Word and other office based software
- Ability to work flexibly to tight deadlines
- Can manage own time effectively
- Ability to develop and maintain good working relationships
- Attention to detail
Desirable
- Logical and analytical attitude
- Methodical
other
Essential
- Participate in the Medical Workforce team weekend on-call rota
Person Specification
Qualifications
Essential
- NVQ level 3 or equivalent experience
Desirable
- CIPD Level III Qualified or working towards CIPD accreditation
Experience
Essential
- Good knowledge of the national terms and conditions of employment for Medical Staff in training and the parameters of Trust Grade Medical Staff
- In depth knowledge of Working Time Directive as it relates to medical staff and the New Deal remuneration terms for junior Medical Staff
- Substantial experience of working within a human resources environment
- Experience of working as part of a team
- Experience of managing workflow
- Experience and knowledge of relevant legislation with regards to NHS pre-employment checks
- Awareness of relevant Employment legislation including Maternity/Paternity leave and sickness absence
Desirable
- Experience of reviewing and implementing procedures and processes
- Experience of rota development and review
Skills
Essential
- Experience of using Allocate HealthRoster
- Experience of using the Electronic Staff Record (ESR) system
- High analytical skills
- Ability to plan and readjust work in response to changing and tight deadlines
- Excellent customer services skills
- Competence in the use of IT systems that must include Allocate/Health Roster, MS Word and MS Excel
Desirable
- The ability to influence and negotiate to manage change effectively
- Understanding of Temporary Staffing including Direct engagement and IR35 regulations
Personal
Essential
- Assertive and confident
- Self-motivated
- Working knowledge of Excel, Word and other office based software
- Ability to work flexibly to tight deadlines
- Can manage own time effectively
- Ability to develop and maintain good working relationships
- Attention to detail
Desirable
- Logical and analytical attitude
- Methodical
other
Essential
- Participate in the Medical Workforce team weekend on-call rota
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
