OPMU Coordinator

Job description

Job responsibilities

Knowledge, Skills and Experience

Provide support and coordinate the delivery of OPMU projects, working up and agreeing work programmes to deliver the project outcomes.

Provide efficient administrative support for OPMU project delivery, from using digital solutions, campaigns, advertising and promotion through to project delivery and training. Follow up given time frames and standards without direct supervision, referring project specific and highly complex queries to the appropriate person.

Assist Project Managers with effective coordination of project documentation and overall project targets and milestone planning.

Work with the team /lead to develop documents, policy and training, and new innovative ways to promote projects and programmes within the OPMU. Liaising throughout Coventry and Warwickshire ICB, both NHS and Non NHS organisations and the Foundation Group. Communicating and disseminating key messages to support the project aims.

Analysing data and identifying themes, trends and processes from a range of options when advising managers and supporting projects

Develop, liaise and maintain good relationships with staff/ partners ensuring good communication, and ensure the team provides evaluation of progress, data collection and information for key work streams for the project.

Support the day-to-day activities of business, including sorting, distributing and actioning, where possible, incoming and outgoing emails, telephone enquiries.

To support roll out of different project work streams, respond to enquiries regarding project activity and ad hoc enquiries to given timeframes and standards.

Participate and support to managers during any related change processes as required.

Measurable Result Areas

Prioritise workload and utilise skills to ensure the provision of a high quality service to maintain standards and meet strict deadlines including those for finance and project etc.

Responsible for preparing accurate contractual information for partners within legislative framework and policy and within agreed timeframes and standards.

Develop and maintain business documents, folders and databases

Produce audit activity to share with relevant boards and meeting to demonstrate compliance with policy and improve services e.g. NHS benchmarking

Organise meeting and working groups to ensure project stakeholder engagement.

To work within Trust policies regarding social media content, recognising and taking suitable action when content may be inappropriate or contravening Trust policies, escalating as required.

To order office supplies as necessary.

Responsive to the needs and timeframes of the projects, as well as incoming enquiries to the teams generic mailbox.

Communications and Working Relationships

Communicate with partners and visitors to the projects in a courteous and helping manner, using initiative to find out answers to queries

To be a point of contact for staff, providing advice and information

Be the link and liaise with staff and providers to develop new programmes of work. Take a proactive approach in providing advice and support to all partners and clients throughout the process. Liaise with relevant persons at various stages of activities and provide written documentation as requested.

Person Specification

Qualifications

Essential

• Undergraduate Degree, Higher National Diploma, or equivalent experience in relevant area
• Educated Business apprenticeship level 3 equivalent experience
• GCSE Grade C or equivalent good literacy, numeracy and IT
• Evidence of personal professional development

Skills

Essential

• Excellent Computer Skills in Microsoft Office, Excel, Word, Outlook
• High level of organisational skills
• Ability to prioritise own workload within conflicting demands
• Ability to work on own, recognising when to refer issue to a senior member of staff
• Ability to follow instructions and procedures and recognise the importance of these within the organisation
• Clear understanding of the need for confidentiality in the job role
• Experience of working with databases

Personal Qualitites

Essential

• Excellent communication skills
• Team player
• Good coaching skills

Other

Essential

• Team Player
• Flexible and adaptable approach
• Learns from experience and feedback
• Ability to embrace organisational change
• Under supervision, visit clinical areas across the Trust
• Independent means of transport in order to commute to various location, sites (with equipment, at times)

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

South Warwickshire University NHS Foundation Trust

Address

Warwick Hospital

Warwick

CV34 5BW

Employer's website

https://www.swft.nhs.uk/ (Opens in a new tab)