Job summary
About the role
We're looking for a motivated, proactive and collaborative Assistant Project Manager to work on a range of IT hardware and software projects to implement new systems and upgrade current systems. The projects will deliver improvements in a range of areas including estates, patient records and reporting, supporting the service we provide to patients. The role involves independently managing and pro-actively progressing IT-based projects and work packages, liaising with stakeholders (including Trust colleagues and suppliers), problem solving, and maintaining documentation. The work is varied, fast paced, and challenging.
About us
We're a small IT project team within the Trust's Digital Data & Technology (DDaT) Project Mngmnt Office. The wider DDaT Project team manages a range of technology and emergency communications projects while the focus of our team is managing a programme made of several smaller IT projects relating to infrastructure and systems. Our key stakeholders are varied, including internal colleagues, representatives from the wider NHS and external suppliers. This role is supported by the IT project manager and works alongside another Assistant IT project manager. Although we have projects that we individually focus on, we work collaboratively, sharing knowledge and best practice. We use a range of project management methodologies, including PRINCE2. We work a hybrid home/office pattern with at least 2 days in the office in Exeter each week.
Main duties of the job
You must be able to work effectively across multiple projects in a fast-paced environment and be able to think flexibly to resolve barriers whilst keeping the benefits for service users at the centre of your work. Previous experience of working at a junior/assistant project manager, or senior project support level, is essential. You don't need to have a technical IT background but will have an awareness of key concepts relating to IT Security, Information Governance and IT technologies (including Active Directory, Azure, Mobile Device Management, Office 365, Sharepoint, Network and Internet based solutions). Experience in specification, procurement, development, testing and implementation of IT-based solutions would be beneficial and, whatever your previous project management background, an enthusiasm to learn about IT-related solutions is absolutely essential. You'll be able to work two days a week from our Exeter office.
About your application
Your qualifications and employment history only make up part of the picture. We want to know why you're interested in this role specifically, and why you're a good match for this work, our team and our organisation. In your supporting statement, please include specific examples demonstrating how you have used your skills and experience to progress projects and tell us about any experiences you have of working with IT systems or other technology to find solutions.
About us
At South Western Ambulance Service NHS Foundation Trust (SWASFT) we have a culture where everyone is valued for being themselves. Our aim is to work together to promote the most inclusive environment possible, which attracts people from the widest range of backgrounds and experiences to enrich the work that we do together, for the benefit of all of our employees, our patients and the communities we serve. We offer flexible working opportunities, inclusive policies and a range of feedback mechanisms to support individuals and to enable a positive, welcoming environment where our people and their careers can thrive in.
We employ over 5,000 employees mainly clinical, operational and emergency response staff as well as supporting roles. We also employ Doctors and volunteers which include community first responders and fire co-responders.
We take all the steps needed to provide the most compassionate patient care possible whilst also providing an enjoyable and safe place to work. We actively promote a positive set of behaviours as being key to our performance both individually and collectively. Our recruitment, selection and screening processes are designed to uphold these standards and we invite all our candidates to actively share with us through these processes how they will bring these behaviours to life.
To view the Trust's Mission, Vision, Values and Goals clickhere
Job description
Job responsibilities
For further information about this role please see attached the job description and person specification attached.
PLEASE NOTE: Internal candidates are asked to seek approval from their current SWASFT line manager prior to applying for this secondment opportunity.
Job description
Job responsibilities
For further information about this role please see attached the job description and person specification attached.
PLEASE NOTE: Internal candidates are asked to seek approval from their current SWASFT line manager prior to applying for this secondment opportunity.
Person Specification
Qualifications
Essential
- Degree or equivalent work experience
- Current, clean driving licence.
Desirable
- General management or ITIL Service Management qualification.
- Certified PRINCE2 Practitioner or equivalent project management qualification.
Previous experience
Essential
- Moderate project management experience in the implementation and support of systems.
- Moderate experience of successfully managing at least one project.
- Significant expertise in use of standard Microsoft Office products and Project Management tools.
Desirable
- Experience in Healthcare or IT environment.
Skills, knowledge and ability
Essential
- Evidence of project managing complex organisational change.
- Strong analytical and interpretation skills with an eye for detail and ability to resolve and deal with complex information.
- Ability to produce complex business cases and investment appraisals or similar reports containing structured, detailed information eg proposals, options appraisals etc.
- Experience in communicating effectively with senior management, external stakeholders and suppliers
- Moderate experience of managing policies, processes and procedures.
Desirable
- Awareness of broader NHS issues.
- Moderate experience of negotiating with suppliers.
Aptitude and personal characteristics
Essential
- Analytical approach and experience in resolving complex problems.
- Ability to develop effective working relationships with colleagues and the public.
- Experience of working under pressure and making decisions with tight timescales.
- Able to coach and provide support to team members.
- Ability to implement moderate change involving change management.
Person Specification
Qualifications
Essential
- Degree or equivalent work experience
- Current, clean driving licence.
Desirable
- General management or ITIL Service Management qualification.
- Certified PRINCE2 Practitioner or equivalent project management qualification.
Previous experience
Essential
- Moderate project management experience in the implementation and support of systems.
- Moderate experience of successfully managing at least one project.
- Significant expertise in use of standard Microsoft Office products and Project Management tools.
Desirable
- Experience in Healthcare or IT environment.
Skills, knowledge and ability
Essential
- Evidence of project managing complex organisational change.
- Strong analytical and interpretation skills with an eye for detail and ability to resolve and deal with complex information.
- Ability to produce complex business cases and investment appraisals or similar reports containing structured, detailed information eg proposals, options appraisals etc.
- Experience in communicating effectively with senior management, external stakeholders and suppliers
- Moderate experience of managing policies, processes and procedures.
Desirable
- Awareness of broader NHS issues.
- Moderate experience of negotiating with suppliers.
Aptitude and personal characteristics
Essential
- Analytical approach and experience in resolving complex problems.
- Ability to develop effective working relationships with colleagues and the public.
- Experience of working under pressure and making decisions with tight timescales.
- Able to coach and provide support to team members.
- Ability to implement moderate change involving change management.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
