Team Secretary - Adult Learning Disability Team

Job summary

This job is currently only open to people who already work for the NHS in Cornwall or the Isles of Scilly. We are committed to supporting our dedicated staff, so only current employees of the following organisations can apply: o Cornwall Foundation Trust o Royal Cornwall Hospitals NHS Trust o Cornwall and Isles of Scilly Integrated Care Board If you do not currently work for one of these NHS organisations, your application will not be considered at this time.

Join our dedicated Adult Learning Disability team and play a key role in delivering high-quality care. We're looking for an organised, proactive Team Secretary to provide exceptional secretarial and administrative support.

You'll manage admin requests promptly, maintain clear communication between team members, patients, and external partners, and uphold confidentiality at all times.

If you're a confident communicator with strong attention to detail and a passion for helping services run smoothly, we'd love to hear from you!

Main duties of the job

To provide a high quality, efficient and confidential secretarial service to the multi-disciplinary team facilitating effective communication at all times, which includes letters, reports and minutes of meetings

Communicate with patients, General Practitioners, other Healthcare Professionals regarding referrals and queries as appropriate.

Acting as a pivotal role for all communications, some of which will be of a distressing nature and may require emotional effort by the post holder.

Ability to plan, organise and prioritise own workload which can be pressured and require a high level of concentration.

Electronic ordering and requisitioning of stationery and equipment in conjunction with the Admin Lead.

To maintain diaries of engagement for meetings and appointments where appropriate for the team, including out of county meetings and appointments.

Set up and maintain accurate records and effective filing systems.

To carry out a wide range of administrative and clerical duties under the direction of the Admin Lead

To provide cover in the absence of other key admin and clerical staff, as required.

About us

We're an NHS community and mental health provider Trust based in Cornwall and the Isles of Scilly. We deliver community and hospital-based care to improve people's physical and mental health. We also provide specialist support to people with dementia or a learning disability.

We are a people organisation and people matter to us. As part of the team, you'll help support the health and wellbeing of the people who live and visit this beautiful part of the UK.

Over 5,000 people make up the Trust. This includes doctors, nurses, therapists, plus admin and support staff.

We work in people's homes, in community clinics and bases. Some staff work from one of our 10 community hospitals. Our aspiration is to have great people, provide great care, be a great place to work and a great partner.

Approximately 568,000 people live here. A third of people who live in Cornwall are supported by acute hospital services in Devon. As a result, we also work closely with our partners in Devon. In the summer, and during other holidays lots of people choose to visit the area. This increase the numbers of people who use out services.