Senior Administrator

Job summary

This job is currently only open to people who already work for the NHS in Cornwall or the Isles of Scilly.We are committed to supporting our dedicated staff, so only current employees of the following organisations can apply:

• Cornwall Foundation Trust
• Royal Cornwall Hospitals NHS Trust
• Cornwall and Isles of Scilly Integrated Care Board

If you do not currently work for one of these NHS organisations, your application will not be considered at this time.

We are looking for a an enthusiastic administrative worker to join our growing Children's ADHD service.

The post holder will be responsible for the provision of administrative support to the Children's ADHD Team. This includes co-ordinating new referrals into our assessment clinic, arranging appointments, booking assessments, liaising with other professionals to gather additional information for the clinical team, overseeing the completion of any routine outcome measures, typing letters and reports as directed, diary management, scanning and entering confidential information on to the computer systems. (This post is predominantly working from home, with some expectation to attend meetings face to face on occasion)

Please note: If you need sponsorship, please check the requirements for a Certificate of Sponsorship (CoS) on the gov.uk website to see if you're eligible before applying.

Main duties of the job

- To be able to respond to telephone queries, giving and taking information accurately, dating and recording where necessary ensuring information is relayed where appropriate.

Sort and prioritise incoming and outgoing mail.

To provide administrative support for Multidisciplinary Team Meetings and the Team's Business Meeting by preparing the agenda and taking minutes

Booking assessments

Manage the Children's ADHD Team activities by ensuring the prompt and accurate typing of letters, reports and specialist assessments.

Undertake photocopying, scanning and collating of documents.

Order, receive and allocate appropriately service user specific supplies as requested.

To participate in audits as required.

To undertake any other general office duties that are appropriate to the post in support of the Service.

To service meetings as required - set up rooms, refreshments.

To organise room and venue bookings and inform participants of meetings and venues.

About us

We're an NHS community and mental health provider Trust based in Cornwall and the Isles of Scilly. We deliver community and hospital-based care to improve people's physical and mental health. We also provide specialist support to people with dementia or a learning disability.

We are a people organisation and people matter to us. As part of the team, you'll help support the health and wellbeing of the people who live and visit this beautiful part of the UK.

Over 4,000 people make up the Trust. This includes doctors, nurses, therapists, plus admin and support staff.

We work in people's homes, in community clinics and bases. Some staff work from one of our 13 community hospitals. Our aspiration is to have great people, provide great care, be a great place to work and a great partner.

Approximately 568,000 people live here. A third of people who live in Cornwall are supported by acute hospital services in Devon. As a result, we also work closely with our partners in Devon. In the summer, and during other holidays lots of people choose to visit the area. This increase the numbers of people who use out services.