Job summary
The post holder will be responsible for planning, managing and delivering agreed projects within timescales and budget, ensuring collaborative working across a broad range of stakeholders to deliver project objectives.
The main purpose of this role is to deliver Project Night Owl, which will have several project strands and focus on improving the experience and wellbeing of night shift workers in the Trust.
The post holder will work closely with the Communications Team and other partners, raising awareness of the project, promoting resources and celebrating milestones. They will also establish the Night Owl Champion Network, supporting members through training, networking and engagement.
The role requires strong relationship-building skills, the ability to manage projects, and experience in presenting information in a clear and compelling way.
Main duties of the job
Responsible for overall management of the specific project, from initiation to evaluation.
Develop and maintain a comprehensive project plan, including risk assessment of each phase, specifying the project goal structure, resource requirements and costs for delivery involving all key stakeholders to ensure delivery of projected efficiencies
Monitor participation, engagement, and outcomes of wellbeing activities, using data to inform programme improvements.
Review the progress of the project on an ongoing basis, identifying where there is risk that project objectives or timescales will not be met, taking remedial action to bring the project back on track as required, and ensuring that benefits are realised.
Develop all policies, procedures, and protocols relating to the project, ensuring implementation by stakeholders and within the project team.
Develop and maintain project information systems, which will be used to monitor and regularly report progress and impact to the Project Board / Steering Group.
Participate in audits and surveys relating to the project and undertake research as necessary.
Develop and agree on a clear exit strategy, ensuring the benefits of the project continue to be realised and the project is mainstreamed as appropriate
About us
St George's, Epsom and St Helier University Hospitals and Health Group cares for a population of four million people in South West London and North East Surrey.Our sites include St George's Hospital, one of 11 major trauma centres in the UK and the largest healthcare provider and major teaching hospital in the area; St Helier Hospital, home to the South West Thames Renal and Transplantation Unit and Queen Mary's Hospital for Children; and Epsom Hospital, home to the South West London Elective Orthopaedic Centre (SWLEOC).
After years of collaboration, our two Trusts became a hospitals group in 2021. While remaining as two separate Trusts, being a hospitals group will help us to collaborate more closely on research, and the development, education, and training of our 17,000-strong workforce.
At gesh we are committed to supporting flexible working arrangements. Applicants are encouraged to discuss any flexibility they may need during the recruitment process.
Job description
Job responsibilities
As well as project management, this role includes the following responsibilities.
Financial management
Manage and monitor the use of the project budget ensuring that the projects financial objectives remain on course and that progress is measured and reported on.
Stakeholder management
Day-to-day management of the project support team, including allocating project tasks to individual members of the project team and ensuring that the quality of work produced meets the required levels of quality, and/or responsible for the development and delivery of training in the project to key stakeholders across the organisation.
Build and maintain strong relationships with colleagues across HR, Learning and Development, EDI, Staff Support, Organisational Development, Continuous Improvement, and senior leadership teams.
Communications and relationships
Develop, agree and implement a rigorous communications strategy for the project, reaching all stakeholders within the Trust and, where appropriate, further to key individuals and groups across the NHS and beyond, ensuring the project's aims, objectives and benefits are cascaded.
Ensure there is a high level of awareness and ownership of the project, that vital information is shared, and that key learning points and good practice are disseminated effectively.
Working in partnership with programme and finance leads to providing robust monthly monitoring and quarterly forecasts on delivery to relevant programme boards/steering groups.
The post holder will be expected to communicate with a wide range of stakeholders on the project, including the most senior personnel, internally and externally. To undertake the role will require developed communication skills to enable key messages of the project to be cascaded effectively to stakeholders. Skills of persuasion, negotiation, tact and diplomacy will be required when communicating on behalf of the team. Communications relating to the project may be complex, sensitive and emotive and may be made in verbal, written or electronic format.
Professional Standards and Personal Development
Accountable to the workstream operational lead, with whom objectives will be agreed and performance reviewed.
Receive overall direction from the Project Board/Steering Group but work autonomously with freedom to make judgments within role parameters.
Develop and maintain a project plan with achievable and sustainable objectives within agreed timeframes.
Make informed, autonomous decisions regarding project issues that could impact delivery timelines and implement solutions accordingly.
Participate in annual performance reviews through the Personal Development Planning & Review system.
Job description
Job responsibilities
As well as project management, this role includes the following responsibilities.
Financial management
Manage and monitor the use of the project budget ensuring that the projects financial objectives remain on course and that progress is measured and reported on.
Stakeholder management
Day-to-day management of the project support team, including allocating project tasks to individual members of the project team and ensuring that the quality of work produced meets the required levels of quality, and/or responsible for the development and delivery of training in the project to key stakeholders across the organisation.
Build and maintain strong relationships with colleagues across HR, Learning and Development, EDI, Staff Support, Organisational Development, Continuous Improvement, and senior leadership teams.
Communications and relationships
Develop, agree and implement a rigorous communications strategy for the project, reaching all stakeholders within the Trust and, where appropriate, further to key individuals and groups across the NHS and beyond, ensuring the project's aims, objectives and benefits are cascaded.
Ensure there is a high level of awareness and ownership of the project, that vital information is shared, and that key learning points and good practice are disseminated effectively.
Working in partnership with programme and finance leads to providing robust monthly monitoring and quarterly forecasts on delivery to relevant programme boards/steering groups.
The post holder will be expected to communicate with a wide range of stakeholders on the project, including the most senior personnel, internally and externally. To undertake the role will require developed communication skills to enable key messages of the project to be cascaded effectively to stakeholders. Skills of persuasion, negotiation, tact and diplomacy will be required when communicating on behalf of the team. Communications relating to the project may be complex, sensitive and emotive and may be made in verbal, written or electronic format.
Professional Standards and Personal Development
Accountable to the workstream operational lead, with whom objectives will be agreed and performance reviewed.
Receive overall direction from the Project Board/Steering Group but work autonomously with freedom to make judgments within role parameters.
Develop and maintain a project plan with achievable and sustainable objectives within agreed timeframes.
Make informed, autonomous decisions regarding project issues that could impact delivery timelines and implement solutions accordingly.
Participate in annual performance reviews through the Personal Development Planning & Review system.
Person Specification
Qualificartions and training
Essential
- Educated to degree level or equivalent experience.
- Post-graduate Project Management qualification at Level 7 (PgDip)
Desirable
- PRINCE2 Practitioner and/or APM PMQ (in addition to the Level-7 PgDip).
- Training in benefits realisation, risk management and NHS governance
Skills, experience and knowledge
Essential
- Experience in facilitating workshops, activities and listening events
- Experience in developing and maintaining effective working partnerships with professional groups and managers.
- Experience in chairing meetings and managing projects
- Highly developed emotional intelligence and the ability to manage sensitive and highly emotional conversations
- Applies recognised project/programme methodologies at post-graduate level, including governance, benefits realisation, A/I risk/issue/change control, quality assurance and financial tracking in an NHS context.
- Able to work under pressure, prioritise workload and meet deadlines even with frequent interruptions
- Excellent written and verbal communication skills
- Ability to translate complex technical information and communicate this both verbally and in writing to a lay audience
- Ability to communicate with a wide range of people at all levels of the organisation
- Ability to work with a wide range of individuals and different professional groups, often with competing and conflicting priorities, to deliver realistic and practical plans.
Desirable
- Knowledge and experience of governance and assurance in an NHS setting
Person Specification
Qualificartions and training
Essential
- Educated to degree level or equivalent experience.
- Post-graduate Project Management qualification at Level 7 (PgDip)
Desirable
- PRINCE2 Practitioner and/or APM PMQ (in addition to the Level-7 PgDip).
- Training in benefits realisation, risk management and NHS governance
Skills, experience and knowledge
Essential
- Experience in facilitating workshops, activities and listening events
- Experience in developing and maintaining effective working partnerships with professional groups and managers.
- Experience in chairing meetings and managing projects
- Highly developed emotional intelligence and the ability to manage sensitive and highly emotional conversations
- Applies recognised project/programme methodologies at post-graduate level, including governance, benefits realisation, A/I risk/issue/change control, quality assurance and financial tracking in an NHS context.
- Able to work under pressure, prioritise workload and meet deadlines even with frequent interruptions
- Excellent written and verbal communication skills
- Ability to translate complex technical information and communicate this both verbally and in writing to a lay audience
- Ability to communicate with a wide range of people at all levels of the organisation
- Ability to work with a wide range of individuals and different professional groups, often with competing and conflicting priorities, to deliver realistic and practical plans.
Desirable
- Knowledge and experience of governance and assurance in an NHS setting
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
