Job summary
The effective management of financial transactions is key to ensuring the ongoing financial stability of the Trust. St George's University Hospitals is offering an exciting opportunity for a Transactions Officer to join our Financial Transactions Team. This Band 4 position will primarily be based in the Employee Contractual Changes team at Jasmine Annex, St George's Hospital, with potential to work across other Trust sites when needed.
The role will report directly to the Payroll Liaison Manager.
We are seeking a candidate with a background in finance. NHS payroll experience is desirable, but proficiency in ESR is essential. Strong skills in Microsoft Office (Outlook, Excel, and Word) are also required. The ideal candidate will be computer literate, numerate, and have excellent attention to detail, as well as a logical and methodical approach to their work.
***Previous applicants need not apply***
Main duties of the job
- To undertake standard changes to staff details within the trust to ensure they are accurate and up to date to allow for prompt payment
- To ensure that trust staff are compliant and are using the correct documentation and processes for completion of data
About us
St George's, Epsom and St Helier University Hospitals and Health Group cares for a population of four million people in South West London and North East Surrey.Our sites include St George's Hospital, one of 11 major trauma centres in the UK and the largest healthcare provider and major teaching hospital in the area; St Helier Hospital, home to the South West Thames Renal and Transplantation Unit and Queen Mary's Hospital for Children; and Epsom Hospital, home to the South West London Elective Orthopaedic Centre (SWLEOC).
After years of collaboration, our two Trusts became a hospitals group in 2021. While remaining as two separate Trusts, being a hospitals group will help us to collaborate more closely on research, and the development, education, and training of our 17,000-strong workforce.
At gesh we are committed to supporting flexible working arrangements. Applicants are encouraged to discuss any flexibility they may need during the recruitment process.
Job description
Job responsibilities
- To maintain an up-to-date knowledge and expert understanding of all payroll processes and procedures, including current terms of service both national and those determined locally, income tax and NI calculations, statutory payments, deductions and earnings attachment orders.
- To ensure maintain an up to date understanding of NHS Pension scheme regulations.
- To process pension opt-outs from the Pension schemes and resolve supplementary employee queries as necessary.
- To support the preparation of reports to Trust committees on payroll and pension related matters.
- To undertake training in other areas of Finance Transactions.
- To maintain departmental filing storage and retrieval systems.
- To be aware of Trust policy and relevant legislation (principally GDPR) with regard to Client confidentiality and to communicate appropriately.
- To manage day to day changes in work load and resources to ensure work is completed in accordance with weekly, monthly and annual payroll timetables.
- To ensure staff complete statutory and Trust training
- To have responsibility for the health, safety and welfare of staff and others and to comply at all times with the requirements of the Health and safety regulations
- To ensure confidentiality at all times, only releasing confidential information obtained during the course of employment to those acting in an official capacity in accordance with the provisions of the Data Protection Act and its amendments
- To work in accordance with the Trusts policy to eliminate unlawful discrimination and promote good race relations and diversity in the workplace. To positively promote at all times equality of opportunity in service delivery and employment for patients and staff in accordance with the Trusts policies, to ensure that no person receives less favourable treatment than another on the grounds of sex, martial status, race, religion, creed, colour, nationality, ethnic or national origin, sexual orientation or disability
- To comply with the St George's Health care no smoking policy
- To undertake such duties as may be required from time to time as are consistent with the responsibilities of the grade and the needs of the service
- This job description is not an exhaustive document but is a reflection of the current position. Details and emphasis may change in line with service needs after consultation with the postholder
Job description
Job responsibilities
- To maintain an up-to-date knowledge and expert understanding of all payroll processes and procedures, including current terms of service both national and those determined locally, income tax and NI calculations, statutory payments, deductions and earnings attachment orders.
- To ensure maintain an up to date understanding of NHS Pension scheme regulations.
- To process pension opt-outs from the Pension schemes and resolve supplementary employee queries as necessary.
- To support the preparation of reports to Trust committees on payroll and pension related matters.
- To undertake training in other areas of Finance Transactions.
- To maintain departmental filing storage and retrieval systems.
- To be aware of Trust policy and relevant legislation (principally GDPR) with regard to Client confidentiality and to communicate appropriately.
- To manage day to day changes in work load and resources to ensure work is completed in accordance with weekly, monthly and annual payroll timetables.
- To ensure staff complete statutory and Trust training
- To have responsibility for the health, safety and welfare of staff and others and to comply at all times with the requirements of the Health and safety regulations
- To ensure confidentiality at all times, only releasing confidential information obtained during the course of employment to those acting in an official capacity in accordance with the provisions of the Data Protection Act and its amendments
- To work in accordance with the Trusts policy to eliminate unlawful discrimination and promote good race relations and diversity in the workplace. To positively promote at all times equality of opportunity in service delivery and employment for patients and staff in accordance with the Trusts policies, to ensure that no person receives less favourable treatment than another on the grounds of sex, martial status, race, religion, creed, colour, nationality, ethnic or national origin, sexual orientation or disability
- To comply with the St George's Health care no smoking policy
- To undertake such duties as may be required from time to time as are consistent with the responsibilities of the grade and the needs of the service
- This job description is not an exhaustive document but is a reflection of the current position. Details and emphasis may change in line with service needs after consultation with the postholder
Person Specification
Qualifications
Essential
- NHS Trust Payroll experience
Desirable
- Experience of working in an large acute trust payroll
Knowledge
Essential
- Excellent understanding of payroll processes and procedures, including current terms of service, income tax and NI calculations, statutory payments and pensions
- Awareness of the provisions of the Data Protection Act and be able to apply these in a Trust environment High level of competence in basic Excel, Word and Outlook
Desirable
- Knowledge of the ESR payroll system
Skills
Essential
- Good level of competence in basic Excel, Word and Outlook
- Advanced keyboard skills Good communication and listening skills
- Ability to communicate complex information effectively to all levels of staff and management
- Good organisational skills used in planning own work European Computer Driver's Licence
Other
Essential
- Self motivated and enthusiastic
- Ability to work under pressure and meet targets and deadlines
- Able to work in a busy office environment that often demands high levels of concentration, while coping with frequent interruptions
- Able to work effectively with minimal management guidance / supervision
Person Specification
Qualifications
Essential
- NHS Trust Payroll experience
Desirable
- Experience of working in an large acute trust payroll
Knowledge
Essential
- Excellent understanding of payroll processes and procedures, including current terms of service, income tax and NI calculations, statutory payments and pensions
- Awareness of the provisions of the Data Protection Act and be able to apply these in a Trust environment High level of competence in basic Excel, Word and Outlook
Desirable
- Knowledge of the ESR payroll system
Skills
Essential
- Good level of competence in basic Excel, Word and Outlook
- Advanced keyboard skills Good communication and listening skills
- Ability to communicate complex information effectively to all levels of staff and management
- Good organisational skills used in planning own work European Computer Driver's Licence
Other
Essential
- Self motivated and enthusiastic
- Ability to work under pressure and meet targets and deadlines
- Able to work in a busy office environment that often demands high levels of concentration, while coping with frequent interruptions
- Able to work effectively with minimal management guidance / supervision
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
