Job summary
We are looking for someone who has extensive administrative experience, whether in the NHS or equivalent public sector and experience working with the public is key. You must also demonstrate excellent organisational skills and be able to work under pressure, prioritise workloads and work to deadlines. The ability to work successfully as part of a team is essential for this role. This is a busy role and attention to detail is key, you will need to have a flexible approach to work and be able to maintain accuracy while dealing with many interruptions.
Main duties of the job
This is a 37.5 hour position, working between 08:30-17:00 Monday-Friday at The Rose Centre based at St Georges Hospital
Identify and record all screening clients who receive an abnormal mammogram result and proactively track their pathway, escalating any potential delays to the Data Manager or Programme Manager for further discussion with the Cancer Services Team.
Assist the Screening MDT Co-ordinator as required in periods of sickness, annual leave, and any other absences.
Liaise with colleagues within the Breast service, Trust and/or in other hospitals to ensure progression of the patient's journey.
*We will close the vacancy before the advertised closing date if a high volume of applicants are received*
About us
St George's, Epsom and St Helier University Hospitals and Health Group cares for a population of four million people in South West London and North East Surrey.Our sites include St George's Hospital, one of 11 major trauma centres in the UK and the largest healthcare provider and major teaching hospital in the area; St Helier Hospital, home to the South West Thames Renal and Transplantation Unit and Queen Mary's Hospital for Children; and Epsom Hospital, home to the South West London Elective Orthopaedic Centre (SWLEOC).
After years of collaboration, our two Trusts became a hospitals group in 2021. While remaining as two separate Trusts, being a hospitals group will help us to collaborate more closely on research, and the development, education, and training of our 17,000-strong workforce.
Job description
Job responsibilities
South West London Breast Screening Service is looking for a highly motivated and competent Screening Tracker. You will work closely with our Data Manager and will be working as part of a dynamic multidisciplinary team and will provide comprehensive administrative support within a busy environment.
1.Proactively track all patients called to screening assessment and escalate as required to ensure a timely diagnosis and treatment for cancer patients, in line with national cancer targets.
2.Liaise closely with those involved in providing timely care for patients, working closely and proactively with the clinical teams to ensure that the screening pathway progresses smoothly and in a timely manner.
3.To hold and to also maintain knowledge of the wide range of procedures involved in booking appointments, to effectively record patients onto Cerner and Infoflex.
4.Accurately input and update assessment screening data to the local Cancer Wait Teams relevant database for the Screening Unit to report on patient tracking and adherence of the Faster Diagnosis Standards pathway and 62 Day Cancer Wait Times
5.Attend the weekly PTL Meeting and the Screening MDMs to ensure tracking information is accurate and up to date; and following up on actions as appropriate in conjunction with the Breast management team.
6.Maintain timely and accurate data collection, taking corrective action when data is incomplete or inaccurate.
7.Proactively identify and report delays at all stages in the patient pathway, highlighting any relevant issues to the Data Manager so that we can work together with our clinical colleagues to ensure sufficient capacity to meet the agreed patient pathway standards.
8.To maintain training requirements relevant to delivering the role in line with local and national targets and applications used; to support the service by training new starters on use of relevant applications used to deliver the role.
9.To proactively monitor the SWLBSS Referral log, liaising with Data/MDM Coordinators and referral administrators; ensuring associated referral reports obtained and sent as part of the referral process to external treating trusts.
***Please refer to attached job description and person specification for full job main duties:***
Job description
Job responsibilities
South West London Breast Screening Service is looking for a highly motivated and competent Screening Tracker. You will work closely with our Data Manager and will be working as part of a dynamic multidisciplinary team and will provide comprehensive administrative support within a busy environment.
1.Proactively track all patients called to screening assessment and escalate as required to ensure a timely diagnosis and treatment for cancer patients, in line with national cancer targets.
2.Liaise closely with those involved in providing timely care for patients, working closely and proactively with the clinical teams to ensure that the screening pathway progresses smoothly and in a timely manner.
3.To hold and to also maintain knowledge of the wide range of procedures involved in booking appointments, to effectively record patients onto Cerner and Infoflex.
4.Accurately input and update assessment screening data to the local Cancer Wait Teams relevant database for the Screening Unit to report on patient tracking and adherence of the Faster Diagnosis Standards pathway and 62 Day Cancer Wait Times
5.Attend the weekly PTL Meeting and the Screening MDMs to ensure tracking information is accurate and up to date; and following up on actions as appropriate in conjunction with the Breast management team.
6.Maintain timely and accurate data collection, taking corrective action when data is incomplete or inaccurate.
7.Proactively identify and report delays at all stages in the patient pathway, highlighting any relevant issues to the Data Manager so that we can work together with our clinical colleagues to ensure sufficient capacity to meet the agreed patient pathway standards.
8.To maintain training requirements relevant to delivering the role in line with local and national targets and applications used; to support the service by training new starters on use of relevant applications used to deliver the role.
9.To proactively monitor the SWLBSS Referral log, liaising with Data/MDM Coordinators and referral administrators; ensuring associated referral reports obtained and sent as part of the referral process to external treating trusts.
***Please refer to attached job description and person specification for full job main duties:***
Person Specification
Experience
Essential
- Supporting a multidisciplinary team.
- Working with manual and electronic records systems.
Desirable
- Experience of working with Hospital Based applications e.g.NBSS/Soliton/PACS/IEP
- Experience of working in Breast Screening
- NHS experience or equivalent public sector working experience.
Skills & Abilities
Essential
- Good Communication skills (written and verbal) including an ability to communicate and work in settings in which the atmosphere may be fast paced and emotive.
- Flexible, adaptable approach, with polite helpful and professional manner
Knowledge
Essential
- Understanding of patient's pathway of care through an acute trust setting
Desirable
- Knowledge of National Cancer Dataset/Cancer Waiting times.
Qualifications & Training
Essential
- Good Level of education. GCSE Standard - C or above in English and Maths or equivalent.
Person Specification
Experience
Essential
- Supporting a multidisciplinary team.
- Working with manual and electronic records systems.
Desirable
- Experience of working with Hospital Based applications e.g.NBSS/Soliton/PACS/IEP
- Experience of working in Breast Screening
- NHS experience or equivalent public sector working experience.
Skills & Abilities
Essential
- Good Communication skills (written and verbal) including an ability to communicate and work in settings in which the atmosphere may be fast paced and emotive.
- Flexible, adaptable approach, with polite helpful and professional manner
Knowledge
Essential
- Understanding of patient's pathway of care through an acute trust setting
Desirable
- Knowledge of National Cancer Dataset/Cancer Waiting times.
Qualifications & Training
Essential
- Good Level of education. GCSE Standard - C or above in English and Maths or equivalent.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
St George's University Hospitals NHS Foundation Trust
Address
St George’s University Hospital NHS Foundation Trust
The Rose Centre, Perimeter Road, St George's Hospital
Tooting
SW17 0QT
Employer's website
https://www.stgeorges.nhs.uk/ (Opens in a new tab)
