PICU Data and Audit clerk

Job responsibilities

Information Resources/Quality

1. To acquire data for PICU database by interrogating both paper and IT systems in order to extract relevant information on PICU in accordance with data protection and confidentiality policies, taking all reasonable steps to follow up missing data.
2. Review and audit SLAM and PCCMDS coding data on a monthly basis, supporting with income recovery.
3. Work with the PICU team to ensure the service is compliant with recommended national datasets, completing and submitting data on a quarterly basis.
4. To identify, organise and supervise audits to ensure service improvement.
5. To abstract and analyse complex PICU patient records on iCLIP to ensure the accuracy of coding data and supervise the entry of relevant data on the MedICUs Paediatric database. Where necessary need to use judgement when procedures or diagnosis coding is not available to identify appropriate alternatives to ensure accurate coding for SUS/SLAM.
6. Monitor complex PICU clinical documentation on iCLIP and escalate any problems that arise.
7. Work with the PICU management team to implement solutions to identified problems with coding and other nationally submitted data
8. Work with the PICU team to ensure all nationally required data is being collected appropriately.
9. Work with the Director of PICU to review set up implementation of any new datasets as required.
10. To be responsible for communicating PCCMDS coding rules and updates in national coding to medical, clinical and administrative staff and external agencies i.e. PICANet and Mela Solutions Ltd to ensure relevant staff understand how to code correctly for SUS/SLAM and relevant changes are made to software.
11. To ensure Director of PICU, General Managers and PICU Consultants are aware of any changes to datasets and PCCMDS coding and how this impacts data collection, providing training and support as necessary to ensure accurate coding for SUS/SLAM.
12. To monitor PICU Consultant coding and highlight errors, providing training and support as necessary.

Qualifications and Training

Essential

• Degree level or equivalent qualification/equivalent level of experience
• Experience in use of databases
• Computer literate and be proficient in the use of: Microsoft Outlook Microsoft Word Microsoft Excel
• Good keyboard skills
• Need to have proficient use of Microsoft packages to enable the manipulation and analyse of complex data. Need to have good office working experience or qualification as job requires experience due to the nature of data.

Experience

Essential

• Experience of working with clinical databases (or equivalent) in a healthcare environment or similar complex organisation.
• oExperience in taking minutes and organising meetings.
• oExperience of working in a hospital environment - essential for understanding internal processes
• oExperience of working within NHS - this is essential in understanding NHS processes
• oUnderstanding of medical terminology, clinical coding and PCCMDS coding- this is essential for accurate coding
• oAbility to use the Patient Administration System (iCLIP) and Electronic Patient Record (EPR) or equivalent - essential as work involves proficient use of iCLIP to analyse complex electronic patient medical notes
• oExperience of organising audits and analysing and interpreting data - essential to identify areas for improved coding and increased finance.

Desirable

• oExperience of maintaining a healthy, safe and secure working environment for self and others.

Skills

Essential

• oSkilled in data input and competent in use of office IT software (e.g. Word, Excel, Power point)
• oAble to analyse the nature of complex problems, using a variety of sources and formats, and can describe the desired solution and options for achieving this
• oAbility to deal professionally in person and on the telephone with a range of people.
• oGood planning and organisational skills
• oAbility to work under pressure and meet deadlines for self and data entry staff.
• oAbility to organise own workload.
• oAbility to adapt to a changing environment.
• oDemonstrates ability to identity and analyse trends
• oAbility to work as part of a multi-disciplinary team.
• oLogical and analytical.

Desirable

• oAbility to work with minimum supervision
• oAbility to identify and take action when anyone undermines equality and diversity.

Knowledge

Essential

• oTo understand the need to work to high standards of quality in data information.
• oUnderstanding of data coding.
• oWillingness and ability to learn new IT skills
• oKnowledge of requirements of confidentiality and the Data Protection Act (1984)
• oUnderstanding how teams work
• oDetailed understanding of medical terminology, clinical coding and PCCMDS coding- this is essential for accurate coding.
• oAbility to interpret complex information and disseminate to others both verbally and in written format - essential to be able to interpret complex patient data and financial reporting to identify areas for improvement and incorrect financial reporting, then need to disseminate this to Director, General Managers, Consultants and other relevant staff.
• oUnderstanding of NHS coding procedures - necessary to understand the process behind coding to ensure data is coding accurately and to identify areas to improve etc

Desirable

• oAn interest in service development of database systems.

Other

Essential

• oGood time management
• oFriendly and approachable manner
• oSelf-motivated.
• oFlexible.
• oReliable.
• oDemonstrates initiative and ability to problem solve.
• oOrganised, with an ability to prioritise own workload and work to timeframes and meet deadlines.
• oDemonstrates ability to self reflect on own performance and identify what s/he needs to learn to be able to do the job better.
• oDemonstrates attention to detail.
• oTo work as part of a team.
• oExcellent communication and interpersonal skills - essential as need to communicate on daily basis with Consultants, Managers and other clinical/medical staff etc. and other external organisations
• oAbility to deal confidently with staff at all levels - need to be able to challenge Director and Consultants etc. over coding decisions and treatments when looking at financial implications
• oExcellent organisational skills
• oAbility to work on own initiative and manage own workload.
• oAbility to prioritise work in the face of competing demands and work to strict deadlines - essential to ensure timely reporting for finance and data submissions
• oWillingness and ability to learn new IT skills and technology - essential to adapt to new systems and update skills as necessary.
• oAbility to adapt to a changing environment - needed as PICU develops and changes etc.
• oAbility to show empathy to patients and colleagues
• oProfessional appearance and manner - necessary when dealing with Senior Management. Self-motivated with the ability to adapt to shifting priorities - need to be able to adapt quickly to changes in datasets and coding and implement this changes across the department

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).