Job summary
The South West London Procurement Partnership came together on 1stApril 2021 as a new single procurement service acting directly on behalf of; Croydon Health Services NHS Trust, Epsom & St. Helier NHS Trust., Kingston Hospital NHS Foundation Trust and St. George's NHS Foundation Trust whilst also providing services to the wider South West London integrated care system. The new service is hosted by St. George's NHS Foundation Trust.
The purpose of the new service is to deliver better outcomes for partners through delivery at scale benefits for patients, staff and the wider health economy. The creation of the South West London Procurement Partnership is a critical foundation in developing the common infrastructure that will enable the wider place-based and system-level transformation in patient care which is at the heart of all 4 Trusts' strategic aims; and support increased financial sustainability.
This is an exciting opportunity to join the service and to play a crucial role in realising our objectives.
We are looking to recruit a Materials Management Officer to work in the Materials Management Team at Kingston Hospital .
The successful candidate will be required to manage and order stock for clinical areas they have assigned to them, liaise with suppliers, deliver stock to areas, undertake stock audit of areas and undertake any other ad-hoc duties as and when required.
***This vacancy may close early depending on number of applications received ****
Main duties of the job
To contribute to the delivery of the Supply Chain and Logistics function at the hospital asfollows:? Provide a fully managed Supply Chain and Logistics replenishment service for stock andnon-stock products to user departments.? Ensure that all stocks are managed appropriately and cost effectively, meeting the needsof user departments and that all products are replenished in accordance with agreedprocesses, policies and procedures.? Ensure non-stock products received in Receipts and Despatch are distributed to userdepartments.
About us
We expect all our staff to share the values that are important to the Service, being Excellent, Kind, Responsible & Respectful, and behave in a way that reflects these.
Job description
Job responsibilities
Receipt and Delivery Support of the Logistics Supervisor in receiving allocation of work schedules andareas of assignment as instructed. Receive goods and services into receipt and distribution area. Receipt goods on the system against the correct purchase order. Receive, check and raise receipt documentation for the following, and effectivelyroute these items to the relevant wards and departments, Direct Purchase Orders raised on the purchasing system and delivered to MainStores. Raises non stock orders for clinical areas when required. Manage Materials Management stock items received via NHS Supply Chain, BunzlHealthcare, Squadron Answer the goods inward buzzer. Attend to delivery drivers, checking the correctnumber of parcels are delivered and signed for. Place parcels in correct delivery location ready for delivery. Take prompt action to deal with routine enquiries relating to the clearance of orders. Deliver items to wards and departments. Deal courteously with enquiries / queries from end users. Maintain methodical, tidy records of completed deliveries for future reference. Ensure safe custody of stores and direct delivery items awaiting distribution. Maintain working areas in a clean and tidy condition and free from obstructions. Undertake other duties, commensurate with the grade as and when instructed by theLine Manager. Always wear the departmental uniform, keep general appearance to a high standard,including cleanliness of clothing, footwear and self. Remains calm under pressure and is balance in approach to managing conflict. Service meets the expectation of internal and external customers and specialtydepartments. Able to communicate clearly both verbally and in writing in a variety of settings. Works well with immediate supervisor and colleagues to ensure high productivity. To attend all statutory and mandatory training as and when required to do so. Adhere to all Service Polices as applicable. Return empty cages and other delivery adjuncts to Receipt & Delivery area. Ensure the Receipt and Delivery area is maintained in a clean and organised fashion. Maintain security of storage and office areas ensuring only Procurement andSupplies team access the area.Inventory Management Manage replenishment of Ward Stocks using PDA/bar code technology to agreedlevels to meet needs of the user. Review reorder level and reorder quantity in line with end user demand on a quarterlybasis. Identify and agree a portfolio of products and stock levels with the area,monitor usage and activity patterns. Assist with the switching of products in materials management areas to contribute tothe departmental projects The Materials Management Officer will ensure Ward stock items will be put in theagreed stock locations on the agreed day. Applying good FIFO working practicesensuring new stock is placed behind existing stock. Any expired product should beremoved from the shelves Check and put away all ordered deliveries ensuring goods are in usable conditionand are commensurate with the order. Record discrepancies appropriately; returngoods following the correct policy. Assist with all emergency needs outside the normal cycle and all discrepancies andlocate and provide emergency supplies of products to ward/department areas whenrequired. Liaise with end user and supplies/R&D colleagues in relation to any supplies issues. Undertake quarterly stock takes of all Materials Management area. Keep storage areas clean and tidy including returning empty cages, pallets and/orpackaging to the appropriate location. Follow appropriate manual handling techniques; including the use of manual handlingequipment when required Regular customer contact to ensure stock management reflects activity. To deal with routine customer queries, ensuring that an efficient and professionalservice is provided at all times. Carry out general administration duties for the department, answering telephonesand photocopying etc.
Job description
Job responsibilities
Receipt and Delivery Support of the Logistics Supervisor in receiving allocation of work schedules andareas of assignment as instructed. Receive goods and services into receipt and distribution area. Receipt goods on the system against the correct purchase order. Receive, check and raise receipt documentation for the following, and effectivelyroute these items to the relevant wards and departments, Direct Purchase Orders raised on the purchasing system and delivered to MainStores. Raises non stock orders for clinical areas when required. Manage Materials Management stock items received via NHS Supply Chain, BunzlHealthcare, Squadron Answer the goods inward buzzer. Attend to delivery drivers, checking the correctnumber of parcels are delivered and signed for. Place parcels in correct delivery location ready for delivery. Take prompt action to deal with routine enquiries relating to the clearance of orders. Deliver items to wards and departments. Deal courteously with enquiries / queries from end users. Maintain methodical, tidy records of completed deliveries for future reference. Ensure safe custody of stores and direct delivery items awaiting distribution. Maintain working areas in a clean and tidy condition and free from obstructions. Undertake other duties, commensurate with the grade as and when instructed by theLine Manager. Always wear the departmental uniform, keep general appearance to a high standard,including cleanliness of clothing, footwear and self. Remains calm under pressure and is balance in approach to managing conflict. Service meets the expectation of internal and external customers and specialtydepartments. Able to communicate clearly both verbally and in writing in a variety of settings. Works well with immediate supervisor and colleagues to ensure high productivity. To attend all statutory and mandatory training as and when required to do so. Adhere to all Service Polices as applicable. Return empty cages and other delivery adjuncts to Receipt & Delivery area. Ensure the Receipt and Delivery area is maintained in a clean and organised fashion. Maintain security of storage and office areas ensuring only Procurement andSupplies team access the area.Inventory Management Manage replenishment of Ward Stocks using PDA/bar code technology to agreedlevels to meet needs of the user. Review reorder level and reorder quantity in line with end user demand on a quarterlybasis. Identify and agree a portfolio of products and stock levels with the area,monitor usage and activity patterns. Assist with the switching of products in materials management areas to contribute tothe departmental projects The Materials Management Officer will ensure Ward stock items will be put in theagreed stock locations on the agreed day. Applying good FIFO working practicesensuring new stock is placed behind existing stock. Any expired product should beremoved from the shelves Check and put away all ordered deliveries ensuring goods are in usable conditionand are commensurate with the order. Record discrepancies appropriately; returngoods following the correct policy. Assist with all emergency needs outside the normal cycle and all discrepancies andlocate and provide emergency supplies of products to ward/department areas whenrequired. Liaise with end user and supplies/R&D colleagues in relation to any supplies issues. Undertake quarterly stock takes of all Materials Management area. Keep storage areas clean and tidy including returning empty cages, pallets and/orpackaging to the appropriate location. Follow appropriate manual handling techniques; including the use of manual handlingequipment when required Regular customer contact to ensure stock management reflects activity. To deal with routine customer queries, ensuring that an efficient and professionalservice is provided at all times. Carry out general administration duties for the department, answering telephonesand photocopying etc.
Person Specification
Qualifications
Essential
- -GCSE Maths level education D or above; or equivalent experience
Desirable
- Level 2 NVQ in Supply Chain Management of equivalent
Experience
Essential
- Experience of using a Procurement or Materials Management system
- Experience of working in a customer focused environment
- Ability to cross-check reference paperwork with systems information
- Reconciliation and query resolution
Desirable
- Logistics experience within an NHS Service
- Knowledge of non-medical and medical products
- o Knowledge of MS Office or equivalent
Person Specification
Qualifications
Essential
- -GCSE Maths level education D or above; or equivalent experience
Desirable
- Level 2 NVQ in Supply Chain Management of equivalent
Experience
Essential
- Experience of using a Procurement or Materials Management system
- Experience of working in a customer focused environment
- Ability to cross-check reference paperwork with systems information
- Reconciliation and query resolution
Desirable
- Logistics experience within an NHS Service
- Knowledge of non-medical and medical products
- o Knowledge of MS Office or equivalent
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
