Logistics Supervisor - Central Stores

Job description

Job responsibilities

Main Duties / Key results areas:

• In conjunction with the Line Manager, plan and distribute all work activities to the Supply Chain and Logistics Team for their respective site.
• To oversee and co-ordinate the work of the site Supply Chain and Logistics Team so as to maximise efficiency and effectiveness.
• To monitor site activity making adjustments to workloads as necessary and provide regular performance reports as required.
• To act as Logistics Representative for specific departments.
• To develop site stock review schedules and monitor completion and approve relevant changes.
• To provide support and guidance to the Centrals Stores Manager, Materials Management Officers, Central Stores Officer and Logistics Officers.
• To coach the site Supply Chain and Logistics Team on technical/operational aspects of the service.
• To play a key role in the escalation of major replenishment issues between user departments, the team and suppliers.
• Ensure that periodic stock reviews are completed with user departments and suppliers.
• Where necessary provide operational cover for Logistics and Supply Chain staff during periods of leave and other absences.
• Ensure adequate storage and materials management of ward/department stocks, including appropriate stock rotation and COSHH assessments.
• To advise user departments on layout, storage space, shelving, storage bins, labelling of product and housekeeping of storage areas.
• Co-ordinate all major storage layout changes or physical department relocations for Supply Chain and Logistics managed areas, ensuring that resources are available to ensure minimal disruption to the user department.
• When required, represent the Services on Supply Chain and Logistics issues with external organisations, e.g. NHS Supply Chain.
• To assist in the development and implementation of new systems, processes and procedures.
• To ensure the efficient receipt, checking and marshalling of products in accordance with relevant policies and audit procedures.
• To ensure that the Central Stores and Receipts and Despatch areas are organised effectively with regard to space requirements, segregation of product, e.g. receipts and returns, filing systems, tidiness and health and safety.
• To ensure returns to suppliers are effectively managed, including: interpreting and identifying product codes, quantities and supplier; making appropriate administrative arrangements and amending computerised and/or paper records
• To ensure the Logistics Administrator liaises with suppliers to make appropriate and timely delivery and collection arrangements.
• To comply with Services and department policies and procedures.
• To lead on all Logistics-related risk management activity on site
• To participate in training and development sessions/team meetings as required.
• Conduct appraisals, performance reviews and one-to-ones for all site Logistics and Supply Chain Team staff.
• Report on absenteeism, authorise holidays and ensure the well being and work-life balance of all site Logistics and Supply Chain Team staff.
• To carry out other duties that may be reasonably required from time to time

Person Specification

Qualification and Education

Essential

• Foundation Diploma from the Chartered Institute of Purchasing and Supply (CIPS); or an equivalent level of knowledge through experience, other courses Relevant experience in stores operations and/or materials management

Desirable

• Studying or willing to study for full membership with the Chartered Institute of Purchasing & Supply (CIPS).

Experience

Essential

• Devise and implement work plans/schedules. Competent in operating computerised stock management systems. Competent at leading on risk management activity. Experience of leading a team, including performance reviews and team coaching.

Desirable

• Logistics experience within a NHS Trust. Liaising with suppliers

Knowledge and Skills

Essential

• Proficient knowledge of supply chain and logistics environment. Working knowledge of stock replenishment systems. Competent in operating computerised stock ordering systems.

Desirable

• Proficient user of all Microsoft Office packages, especially Excel and Word.

Knowledge and Skills

Essential

• Good organisational skills. Ability to input, retrieve and interpret data and produce detailed reports. Good standard of oral and written communication skills with the ability to manipulate complex data. Able to handle customer queries/complaints effectively. Able to act as representative of Department and promote a positive image. Ability to assist in handling all aspects of managing a high-value supplier account. Ability to motivate others/set high standards.

Personal Qualities

Essential

• Good team leader. Ability to work under pressure. Enthusiastic/self-motivated and motivational. Flexible approach to work/adaptable load. Able to work on own initiative/solve problems. Willingness to learn and work with others. Physically fit, able to handle roll-cages, tote boxes, pallets and heavy packages with the aid of manual handling equipment.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

St George's Healthcare NHS Foundation Trust

Address

St. George's

Blackshaw Road

Tooting

SW17 0QT

Employer's website

https://www.stgeorges.nhs.uk/work-with-us/ (Opens in a new tab)