Job summary
Capital Project Officer - Project Support and Management, Minor Works, E&F IT systems, External contractors, consultants and suppliers
Main duties of the job
Projects Officer
As a member of the Estates and Capital Projects Team, the Project Officer will provide support and management on the delivery of major strategic projects. The post holder will draw on their experience to ensure that a standard project management approach methodology is built into all aspects of the work.
To ensure all project works are delivered in a professional manner, delivered in accordance with agreed programmes and within budget.
To manage stakeholder relationships internally and externally as appropriate, acting as the liaison for the varied project portfolio in progress at any time.
Proposed Interview Date - 13-11-2023
About us
Who we are and what we do Croydon is a trailblazer in integration to join-up the health and care services available for local people and breakdown barriers between professional teams to make the most of our workforce and expertise. Despite its relatively small size, the Trust makes a big impact. Croydon has led the way in the country's COVID-19 recovery, opening a 'hospital within a hospital' to safely care for patients needing planned surgery and procedures. Croydon was one of the first NHS trusts to return to more than 100% of pre-lockdown levels to tackle the COVID backlogs. The Trust was also one of the first to receive and administer the COVID-19 vaccine in the biggest-ever immunisation rollout in the NHS.
We runtwo hospitals, to care for Croydon residents north and south of the borough. Our dedicated community services also cover every corner of the borough, including specialist home treatment for children with cancer and adults with long-term conditions.
Our main campus, Croydon University Hospital, is home to the borough's only Emergency Department and often receives more ambulances than many major trauma centres. The hospital provides more than 100 specialist services, including 24/7 maternity care. An ongoing investment programme is also transforming the facilities available, with a dedicated new children's unit and multi-million pound intensive care unit opening in 2023.
Proposed Interview Date - 13th November 2023
Job description
Job responsibilities
- To prepare a project folder including all appropriate documentation, drawings, quotes, project plans etc. in order that all information is readily available and stored logically
- To establish internal and external project reporting structures using agreed processes for the works. The level of structure will depend on the size and scope of each project
- To ensure consistent project specifications are issued for each project
- To ensure all projects and works are documented and utilise the agreed project management tools, including the developing, maintaining and updating project specific records
- Maintain a thorough understanding of all elements of the projects to ensure an effective and informed first point of contact to all internal and external
- To support project teams on project management best practice methodologies including PRINCE2.
- To provide support to project workshops and meetings, support the process for the training of project managers and project support officers on F&E PMO processes and
- To be responsible for the F&E Programme Management Office documentation and provide support to all Capital staff within major capital governance structures, including creation and proof reading of accurate/detailed project
- To monitor, record, check and maintain accurate details of all project information. This post holder will be required to produce and update documentation (to be completed to strict deadlines).
- To assist with the creation of reports on project status and project progress for Programme Steering Groups liaising with project managers to provide the latest
- Assists senior project managers in the development of project plans and takes own actions including planning of key work streams for individual projects.
- Proof reading of detailed project scope documentation.
- As part of updating/maintaining the project documentation, this role is required to highlight potential issues to ensure standards and consistency of data is of a high standard.
- Works on own initiative, plans, co-ordinates and supports meetings of varying levels. Also involved in co-ordinating meetings for large numbers of staff across Midlands Partnership NHS Foundation Trust projects, involving external providers where appropriate.
- Assists project managers with the project lifecycle, including advising on project documentation, escalation of issues, meetings, planning, reporting, risk and project closure.
- Develops, documents and implements F&E PMO project processes where required.
- Works to a high level of efficiency maximising use of automated processes and excellent use of Microsoft Office packages.
- Regularly undertakes research and development activity along with survey and audits for project development purposes.
Job description
Job responsibilities
- To prepare a project folder including all appropriate documentation, drawings, quotes, project plans etc. in order that all information is readily available and stored logically
- To establish internal and external project reporting structures using agreed processes for the works. The level of structure will depend on the size and scope of each project
- To ensure consistent project specifications are issued for each project
- To ensure all projects and works are documented and utilise the agreed project management tools, including the developing, maintaining and updating project specific records
- Maintain a thorough understanding of all elements of the projects to ensure an effective and informed first point of contact to all internal and external
- To support project teams on project management best practice methodologies including PRINCE2.
- To provide support to project workshops and meetings, support the process for the training of project managers and project support officers on F&E PMO processes and
- To be responsible for the F&E Programme Management Office documentation and provide support to all Capital staff within major capital governance structures, including creation and proof reading of accurate/detailed project
- To monitor, record, check and maintain accurate details of all project information. This post holder will be required to produce and update documentation (to be completed to strict deadlines).
- To assist with the creation of reports on project status and project progress for Programme Steering Groups liaising with project managers to provide the latest
- Assists senior project managers in the development of project plans and takes own actions including planning of key work streams for individual projects.
- Proof reading of detailed project scope documentation.
- As part of updating/maintaining the project documentation, this role is required to highlight potential issues to ensure standards and consistency of data is of a high standard.
- Works on own initiative, plans, co-ordinates and supports meetings of varying levels. Also involved in co-ordinating meetings for large numbers of staff across Midlands Partnership NHS Foundation Trust projects, involving external providers where appropriate.
- Assists project managers with the project lifecycle, including advising on project documentation, escalation of issues, meetings, planning, reporting, risk and project closure.
- Develops, documents and implements F&E PMO project processes where required.
- Works to a high level of efficiency maximising use of automated processes and excellent use of Microsoft Office packages.
- Regularly undertakes research and development activity along with survey and audits for project development purposes.
Person Specification
EDUCATION AND QUALIFICATIONS
Essential
- oCAD course completion
- oDegree level qualification Mechanical Engineering or Building Services
Desirable
- oCorporate Professional Membership with learned body (e.g. IHEEM, CIOB, IEE, ImechE, CIBSE)
KNOWLEDGE AND UNDERSTANDING
Essential
- oSpecialist technical knowledge, including legislation relating to construction, development and property management of Healthcare Buildings
- oComputer literacy, able to use and manage a CAD system
Desirable
- oWorking knowledge of complex engineering systems & maintenance procedures
EXPERIENCE
Essential
- oExperience of successfully managing projects
- oIdentify areas requiring documented policies, procedures, or SLAs and highlight requirements to appropriate teams
Desirable
- oProven financial management of multiple budgets and capital investment experience
Person Specification
EDUCATION AND QUALIFICATIONS
Essential
- oCAD course completion
- oDegree level qualification Mechanical Engineering or Building Services
Desirable
- oCorporate Professional Membership with learned body (e.g. IHEEM, CIOB, IEE, ImechE, CIBSE)
KNOWLEDGE AND UNDERSTANDING
Essential
- oSpecialist technical knowledge, including legislation relating to construction, development and property management of Healthcare Buildings
- oComputer literacy, able to use and manage a CAD system
Desirable
- oWorking knowledge of complex engineering systems & maintenance procedures
EXPERIENCE
Essential
- oExperience of successfully managing projects
- oIdentify areas requiring documented policies, procedures, or SLAs and highlight requirements to appropriate teams
Desirable
- oProven financial management of multiple budgets and capital investment experience
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
