Job summary
Job Summary:
The Cancer Services Team is responsible for supporting the ongoing operational management and service development of cancer services, ensuring Service Level Agreements and national Cancer Waiting Time targets are met.
The Cancer Services Data Manager is responsible for leading on data submissions, data collection and information relating to cancer patients within the Trust. This includes data around the national Cancer Waiting Times, the Cancer Outcomes and Services Dataset and national or local cancer audits. The post holder will ensure that data collection mechanismsare robust and that the Trust meets all Cancer Waiting Times and cancer data submission targets.
Duties are performed in partnership with specialist Multi-Disciplinary Team (MDT's), across the Trust, other NHS Trusts and the South East London Cancer Alliance. Weekly interaction with these staff members will also be necessary to monitor compliance against data collection requirements such as staging, Cancer Waiting Times and peer review measures.
Main duties of the job
Key Result Areas & Performance:
- To participate in the further development of cancer information systems across the Trust
- To represent the Trust at local, network and regional meetings when required
- To produce and submit cancer data monitoring reports in a timely manner
- To produce and submit reports in a timely fashion when required.
About us
Our people are our greatest asset. When we feel supported and happy at work, this positivity reaches those very people we are here for, the patients. Engaged employees perform at their best and our Equality, Diversity & Inclusion (EDI) initiatives contribute to cultivate a culture of engagement. We have four staff networks, a corporate EDI Team and a suite of programmes and events which aim to insert the 5 aspirations:
- Improving representation at senior levels of staff with disabilities, from black, Asian, and ethnic minorities background, identify as LGBTQ+ and women, through improved recruitment and leadership development
- Widening access (anchor institution) and employability
- Improving the experience of staff with disability
- Improving the EDI literacy and confidence of trust staff through training and development
- Making equalities mainstream
Job description
Job responsibilities
Manage Cancer data as per below:
Data Collection:
- To define data sets, design and maintain electronic and manual systems for thecollection of cancer information.
- To ensure the timeliness, accuracy, relevance and completeness of data to inform andlocal and national targets, including Cancer Waits and the Cancer Outcomes andServices Dataset.
- Responsible for data collation, management of national cancer Audits like NBCA,NOGCA, SACT, Best Practice Timed Pathways
- Breach Avoidance
- To encourage MDT Co-ordinators to identify, in advance of their occurrence, potentialbreaches and take appropriate action to prevent these where possible.
- To ensure MDT Co-ordinators provide timely and accurate advice to the cancer clinicalservices to avert breaches of national cancer waiting times targets and ensurecompliant Trust performance.
- To highlight and escalate potential breaches to the care group and Trust Cancer Services team.
- To produce exception reports regarding validation within agreed deadlines.
- To ensure robust processes and systems are in place for the transmission of inter-trust referrals.
Data Uploads:
- Be responsible for submitting performance data (Cancer Waiting Times), COSD andnational cancer Audits on time to appropriate databases as required.
Reporting:
- To prepare routine reports using Word, Excel, Access and PowerPoint in accordancewith strict deadlines for the Trust, Cancer Commissioning team, South East LondonCancer Alliance and other committees.
- To provide and present ad hoc reports and data at meetings as required.
- To monitor the performance of tumour sites against agreed waiting time targets for diagnosis and treatment of patients diagnosed with cancer.
General Data Management:
- To participate in the validation process across all suspected-cancer tumour groupsacross the Trusts patient tracking list.
- To participate in projects and provide data for service improvement as requested bymembers of the multi-disciplinary teams.
- To support and work with clinical teams in completing clinical databases.
- Contribute to the continuous development of information systems to improve datacollection.
- To provide feedback to clinical teams of those patients who need further investigations or appointments.
- To ensure that cancer data is reported to the Trust and the Department of Health withinappropriate timescales.
- Implement policies and propose changes to practices, procedures for own area andimpact on beyond own area
- To maintain confidentially and actively encourage all staff to abide by this professionalcode
Audit & Research
- To work with the Clinical Audit Department to develop and facilitate cancer related auditand research projects across the Trust.
- Participate in National Clinical Audit projects and other quality improvement projects as necessary Training
- As the subject matter expert, provide training for new MDT Coordinators and Trackers.
- In conjunction with relevant professionals, to develop a comprehensive, trainingprogramme for all staff within the remit to ensure they are adequately skilled toundertake their roles effectively.
- To take prime responsibility in providing regular local refresher training and advisingthe teams regarding tracking, utilising in-house electronic systems such as iCare(Cerner), Somerset, the Open Exeter national cancer database and individual nationalcancer auditing tools.
- To be aware of and share with the team current and future NHS and Trust initiativesand developments.
- To maintain own professional development, attending internal and external training,workshops and conferences relevant to the role.The post holder is expected to undertake any other duties commensurate with the grade and in line with the requirement of this post.
Job description
Job responsibilities
Manage Cancer data as per below:
Data Collection:
- To define data sets, design and maintain electronic and manual systems for thecollection of cancer information.
- To ensure the timeliness, accuracy, relevance and completeness of data to inform andlocal and national targets, including Cancer Waits and the Cancer Outcomes andServices Dataset.
- Responsible for data collation, management of national cancer Audits like NBCA,NOGCA, SACT, Best Practice Timed Pathways
- Breach Avoidance
- To encourage MDT Co-ordinators to identify, in advance of their occurrence, potentialbreaches and take appropriate action to prevent these where possible.
- To ensure MDT Co-ordinators provide timely and accurate advice to the cancer clinicalservices to avert breaches of national cancer waiting times targets and ensurecompliant Trust performance.
- To highlight and escalate potential breaches to the care group and Trust Cancer Services team.
- To produce exception reports regarding validation within agreed deadlines.
- To ensure robust processes and systems are in place for the transmission of inter-trust referrals.
Data Uploads:
- Be responsible for submitting performance data (Cancer Waiting Times), COSD andnational cancer Audits on time to appropriate databases as required.
Reporting:
- To prepare routine reports using Word, Excel, Access and PowerPoint in accordancewith strict deadlines for the Trust, Cancer Commissioning team, South East LondonCancer Alliance and other committees.
- To provide and present ad hoc reports and data at meetings as required.
- To monitor the performance of tumour sites against agreed waiting time targets for diagnosis and treatment of patients diagnosed with cancer.
General Data Management:
- To participate in the validation process across all suspected-cancer tumour groupsacross the Trusts patient tracking list.
- To participate in projects and provide data for service improvement as requested bymembers of the multi-disciplinary teams.
- To support and work with clinical teams in completing clinical databases.
- Contribute to the continuous development of information systems to improve datacollection.
- To provide feedback to clinical teams of those patients who need further investigations or appointments.
- To ensure that cancer data is reported to the Trust and the Department of Health withinappropriate timescales.
- Implement policies and propose changes to practices, procedures for own area andimpact on beyond own area
- To maintain confidentially and actively encourage all staff to abide by this professionalcode
Audit & Research
- To work with the Clinical Audit Department to develop and facilitate cancer related auditand research projects across the Trust.
- Participate in National Clinical Audit projects and other quality improvement projects as necessary Training
- As the subject matter expert, provide training for new MDT Coordinators and Trackers.
- In conjunction with relevant professionals, to develop a comprehensive, trainingprogramme for all staff within the remit to ensure they are adequately skilled toundertake their roles effectively.
- To take prime responsibility in providing regular local refresher training and advisingthe teams regarding tracking, utilising in-house electronic systems such as iCare(Cerner), Somerset, the Open Exeter national cancer database and individual nationalcancer auditing tools.
- To be aware of and share with the team current and future NHS and Trust initiativesand developments.
- To maintain own professional development, attending internal and external training,workshops and conferences relevant to the role.The post holder is expected to undertake any other duties commensurate with the grade and in line with the requirement of this post.
Person Specification
Qualifications and Training
Essential
- Degree or equivalent experience
- Excellent Data analytical skills
- Willing to undertake study to obtain a recognised management qualification
Desirable
- Management qualification (e.g. Diploma in Management Studies)
- Qualification in systems design and/or management
- Post-graduate qualification
Experience
Essential
- Previous experience of working in the NHS
- Experience of data analysis and information management
- Specialist knowledge of the Cancer Waiting Times standards
- Specialist knowledge of Best Practice Timed Pathway frameworks
- Awareness of Data Protection Act
Desirable
- Familiarity with the NHS clinical and information processes and systems
- Understand the NHS complaints procedures
Knowledge
Essential
- Excellent communication skills and ability to work with managers and clinicians at all levels
- Good presentation skills and confidence to present to large audiences both internal and external
- Understanding of national NHS policy and targets
- God interpersonal, oral and written skills including chairing team meetings and writing reports
- Numerate, with excellent analytical skills involving highly complex facts or situations
- Ability to understand and produce statistical information to use in problem solving
- Interpretation of data
Desirable
- Clinical knowledge/experience
Personal Qualities
Essential
- Ability to prioritise own workload
- Work to tight deadlines
- Innovative
- Motivated
- Ability to negotiate and communicate with and influence staff at all levels
- Flexible
- Accuracy in data input into databases and validation of information
- Analytical skills
Person Specification
Qualifications and Training
Essential
- Degree or equivalent experience
- Excellent Data analytical skills
- Willing to undertake study to obtain a recognised management qualification
Desirable
- Management qualification (e.g. Diploma in Management Studies)
- Qualification in systems design and/or management
- Post-graduate qualification
Experience
Essential
- Previous experience of working in the NHS
- Experience of data analysis and information management
- Specialist knowledge of the Cancer Waiting Times standards
- Specialist knowledge of Best Practice Timed Pathway frameworks
- Awareness of Data Protection Act
Desirable
- Familiarity with the NHS clinical and information processes and systems
- Understand the NHS complaints procedures
Knowledge
Essential
- Excellent communication skills and ability to work with managers and clinicians at all levels
- Good presentation skills and confidence to present to large audiences both internal and external
- Understanding of national NHS policy and targets
- God interpersonal, oral and written skills including chairing team meetings and writing reports
- Numerate, with excellent analytical skills involving highly complex facts or situations
- Ability to understand and produce statistical information to use in problem solving
- Interpretation of data
Desirable
- Clinical knowledge/experience
Personal Qualities
Essential
- Ability to prioritise own workload
- Work to tight deadlines
- Innovative
- Motivated
- Ability to negotiate and communicate with and influence staff at all levels
- Flexible
- Accuracy in data input into databases and validation of information
- Analytical skills
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
