Job summary
The AR officer, will be working at 3 sites, and will carry out various duties to support each team.
The key purpose of the job is to:- Support the FA in maintaining accurate and up to date financial systems, records and working papers of sufficient standard to ensure the Trust fulfil its financial control and statutory reporting duties.
- Support the FA in ensuring that all Trust income is invoiced, receipted, accounted for and reported on a timely and accurate basis.
Main duties of the job
Raising invoices for various departments within finance. Dealing with various debtors in person and via telephone. Preparing and raising invoices via oracle, preparing and sending out standard letters. liaising with the Trust internal credit controller, and external debt collectors. updating spreadsheets.
About us
Our people are our greatest asset. When we feel supported and happy at work, this positivity reaches those very people we are here for, the patients. Engaged employees perform at their best and our Equality, Diversity & Inclusion (EDI) initiatives contribute to cultivate a culture of engagement. We have four staff networks, a corporate EDI Team and a suite of programmes and events which aim to insert the 5 aspirations:
- Improving representation at senior levels of staff with disabilities, from black, Asian, and ethnic minorities background, identify as LGBTQ+ and women, through improved recruitment and leadership development
- Widening access (anchor institution) and employability
- Improving the experience of staff with disability
- Improving the EDI literacy and confidence of trust staff through training and development
- Making equalities mainstream
Job description
Job responsibilities
Invoicing & Income Management
- Raise invoices for various departments in a timely and accurate manner
- Prepare and process invoices using the Oracle financial system
- Ensure all invoices comply with internal financial controls and agreed pricing structures
- Investigate and resolve invoice queries raised by internal departments or external debtors
Debtor Management
- Act as a point of contact for a wide range of debtors, dealing with queries in person and via telephone
- Monitor outstanding debts and follow up overdue invoices
- Prepare and issue standard reminder letters and statements in accordance with the debt recovery process
- Maintain professional and effective relationships with debtors while ensuring prompt payment
Credit Control & Debt Recovery
- Liaise closely with the Trusts internal Credit Control team to support debt recovery activities
- Work with external debt collection agencies where required, providing accurate documentation and information
- Escalate long-outstanding or complex debts in line with policy
Financial Administration & Reporting
- Maintain and regularly update spreadsheets to track invoices, payments, and outstanding balances
- Reconcile debtor accounts and assist with reporting on aged debt
- Ensure accurate record-keeping and compliance with audit requirements
General Finance Support
- Support wider finance team activities as required
- Contribute to process improvements to enhance efficiency and accuracy
- Ensure confidentiality and data protection standards are maintained at all times
Job description
Job responsibilities
Invoicing & Income Management
- Raise invoices for various departments in a timely and accurate manner
- Prepare and process invoices using the Oracle financial system
- Ensure all invoices comply with internal financial controls and agreed pricing structures
- Investigate and resolve invoice queries raised by internal departments or external debtors
Debtor Management
- Act as a point of contact for a wide range of debtors, dealing with queries in person and via telephone
- Monitor outstanding debts and follow up overdue invoices
- Prepare and issue standard reminder letters and statements in accordance with the debt recovery process
- Maintain professional and effective relationships with debtors while ensuring prompt payment
Credit Control & Debt Recovery
- Liaise closely with the Trusts internal Credit Control team to support debt recovery activities
- Work with external debt collection agencies where required, providing accurate documentation and information
- Escalate long-outstanding or complex debts in line with policy
Financial Administration & Reporting
- Maintain and regularly update spreadsheets to track invoices, payments, and outstanding balances
- Reconcile debtor accounts and assist with reporting on aged debt
- Ensure accurate record-keeping and compliance with audit requirements
General Finance Support
- Support wider finance team activities as required
- Contribute to process improvements to enhance efficiency and accuracy
- Ensure confidentiality and data protection standards are maintained at all times
Person Specification
Education and Training
Desirable
- Part Qualified
- First Degree
Previous Experience
Essential
- NHS - Extensive financial accounting experience in the NHS or an equivalent large and complex organisation.
Person Specification
Education and Training
Desirable
- Part Qualified
- First Degree
Previous Experience
Essential
- NHS - Extensive financial accounting experience in the NHS or an equivalent large and complex organisation.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
