Job summary
To support the Accounts Payable function by ensuring accurate processing of purchase orders, invoices, and payments in line with financial policies and procedures.
Main duties of the job
Invoice Processing
Purchase Order Management
Payments and Reconciliation
Supplier Liaison
Reporting and Support
About us
Our people are our greatest asset. When we feel supported and happy at work, this positivity reaches those very people we are here for, the patients. Engaged employees perform at their best and our Equality, Diversity & Inclusion (EDI) initiatives contribute to cultivate a culture of engagement. We have four staff networks, a corporate EDI Team and a suite of programmes and events which aim to insert the 5 aspirations:
- Improving representation at senior levels of staff with disabilities, from black, Asian, and ethnic minorities background, identify as LGBTQ+ and women, through improved recruitment and leadership development
- Widening access (anchor institution) and employability
- Improving the experience of staff with disability
- Improving the EDI literacy and confidence of trust staff through training and development
- Making equalities mainstream
Job description
Job responsibilities
-
Invoice Processing
-
Receive, review, and add supplier invoices to the financial system in a timely and accurate manner.
-
Match invoices to approved purchase orders and goods received notes.
-
Resolve any discrepancies between purchase orders, receipts, and invoices.
-
Purchase Order Management
-
Ensure all goods and services are supported by valid purchase orders.
-
Monitor and follow up on unmatched or pending POs to ensure timely closure.
-
Report non-compliance or irregularities to the Finance Manager or Procurement team.
-
Payments and Reconciliation
-
Prepare and process supplier payments in line with agreed payment terms.
-
Reconcile supplier statements and resolve outstanding or aged items.
-
Maintain accurate and up-to-date records of all AP transactions.
-
Supplier Liaison
-
Respond promptly to supplier queries regarding invoices, payments, and PO status.
-
Maintain professional relationships with suppliers while ensuring compliance with internal policies.
-
Update and verify supplier details within the financial system.
-
Reporting and Support
-
System and Compliance
-
Use the financial system record invoices and manage Accounts Payable data.
-
Support data cleansing and migration activities during system implementation.
-
Ensure compliance with financial policies, internal controls, and audit requirements.
Job description
Job responsibilities
-
Invoice Processing
-
Receive, review, and add supplier invoices to the financial system in a timely and accurate manner.
-
Match invoices to approved purchase orders and goods received notes.
-
Resolve any discrepancies between purchase orders, receipts, and invoices.
-
Purchase Order Management
-
Ensure all goods and services are supported by valid purchase orders.
-
Monitor and follow up on unmatched or pending POs to ensure timely closure.
-
Report non-compliance or irregularities to the Finance Manager or Procurement team.
-
Payments and Reconciliation
-
Prepare and process supplier payments in line with agreed payment terms.
-
Reconcile supplier statements and resolve outstanding or aged items.
-
Maintain accurate and up-to-date records of all AP transactions.
-
Supplier Liaison
-
Respond promptly to supplier queries regarding invoices, payments, and PO status.
-
Maintain professional relationships with suppliers while ensuring compliance with internal policies.
-
Update and verify supplier details within the financial system.
-
Reporting and Support
-
System and Compliance
-
Use the financial system record invoices and manage Accounts Payable data.
-
Support data cleansing and migration activities during system implementation.
-
Ensure compliance with financial policies, internal controls, and audit requirements.
Person Specification
Qualifications and Training
Essential
- Minimum 4 GCSEs including Maths and English.
- Evidence of role based training
Desirable
- ECDL
- NVQ Level 4 or equivalent experience
Work Experience
Essential
- Previous experience in a finance department
- Previous experience in Acute Healthcare
- Maintaining cash books
Desirable
- Financial reconciliations
Knowledge & Skills
Essential
- Core IT skills, including competence in basic level MS Office software
- Basic understanding of double entry Bookkeeping
- Able to prioritise own workload
Desirable
- Knowledge of Acute Healthcare accounting systems and computerised banking software systems
Person Specification
Qualifications and Training
Essential
- Minimum 4 GCSEs including Maths and English.
- Evidence of role based training
Desirable
- ECDL
- NVQ Level 4 or equivalent experience
Work Experience
Essential
- Previous experience in a finance department
- Previous experience in Acute Healthcare
- Maintaining cash books
Desirable
- Financial reconciliations
Knowledge & Skills
Essential
- Core IT skills, including competence in basic level MS Office software
- Basic understanding of double entry Bookkeeping
- Able to prioritise own workload
Desirable
- Knowledge of Acute Healthcare accounting systems and computerised banking software systems
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
