Accounts Payable Officer

Job description

Job responsibilities

1. Invoice Processing

   • Receive, review, and add supplier invoices to the financial system in a timely and accurate manner.

   • Match invoices to approved purchase orders and goods received notes.

   • Resolve any discrepancies between purchase orders, receipts, and invoices.

2. Purchase Order Management

   • Ensure all goods and services are supported by valid purchase orders.

   • Monitor and follow up on unmatched or pending POs to ensure timely closure.

   • Report non-compliance or irregularities to the Finance Manager or Procurement team.

3. Payments and Reconciliation

   • Prepare and process supplier payments in line with agreed payment terms.

   • Reconcile supplier statements and resolve outstanding or aged items.

   • Maintain accurate and up-to-date records of all AP transactions.

4. Supplier Liaison

   • Respond promptly to supplier queries regarding invoices, payments, and PO status.

   • Maintain professional relationships with suppliers while ensuring compliance with internal policies.

   • Update and verify supplier details within the financial system.

5. Reporting and Support

   • Support internal and external audit processes by providing necessary documentation.

   • Contribute to process improvement and system enhancement initiatives.

6. System and Compliance

   • Use the financial system record invoices and manage Accounts Payable data.

   • Support data cleansing and migration activities during system implementation.

   • Ensure compliance with financial policies, internal controls, and audit requirements.

Person Specification

Qualifications and Training

Essential

• Minimum 4 GCSEs including Maths and English.
• Evidence of role based training

Desirable

• ECDL
• NVQ Level 4 or equivalent experience

Work Experience

Essential

• Previous experience in a finance department
• Previous experience in Acute Healthcare
• Maintaining cash books

Desirable

• Financial reconciliations

Knowledge & Skills

Essential

• Core IT skills, including competence in basic level MS Office software
• Basic understanding of double entry Bookkeeping
• Able to prioritise own workload

Desirable

• Knowledge of Acute Healthcare accounting systems and computerised banking software systems

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Lewisham and Greenwich NHS Trust

Address

Catford

3rd Floor Old Town Hall

Catford

SE6 4RU

Employer's website

https://www.lewishamandgreenwich.nhs.uk/ (Opens in a new tab)