Medical e-Rostering Manager

Job description

Job responsibilities

Manage the overall delivery of good rostering practices and ensure that the rosters for medics meets service needs. Where there are changes to budgets identified, reporting findings in partnership with the division, HR and Finance to identify issues/ differences, propose solutions and, where necessary, apply local adaptations to meet the need of the users across the Trust

Work across the system to deliver support and understand the inter-dependencies between finance, Workforce team and payroll systems and the impacts before changes to rosters are made.

To identify local and national good practice in e-Rostering delivery particularly related to medics, ensuring information and learning is disseminated effectively and proposals made for local adoption. Be confident in challenging existing practices, ensuring progressive solutions, which take into account new models of best practice and best use of resources.

Responsible for ensuring rostering changes do not impact negatively on each unit. Immediately referring to Managers and divisional leads where it does impact negatively.

To be able to articulate the compelling need to change and the value of e-Rostering in communications with all levels of staff. To act as an enabler and change agent, leading the team to influence, negotiate and manage change in a proactive and positive way.

Responsible for overseeing the training of managers and staff in use of the system and the point of escalation for training issues that arise. Provide support to the appropriate service managers/ rota coordinators when issues relating to duty rosters arise.

To lead in providing, receiving and analysing complex roster information and to find solutions or resolve barriers to understanding.

In conjunction with the service managers/rota coordinator and Finance, assist with the regular review of medics establishment.

Responsible for the preparation of KPI reports on a monthly basis, for evaluation of the results and for working with the Assistant Director of Medical Workforce & Medical Education to make recommendations where necessary based on the results.

To support the development of policies and procedures in relation to medical rostering.

Evaluate and assess the softwares benefits, producing reports where necessary and reporting back to the Assistant Director of Medical Workforce and Medical Education.

Work closely with the Trusts Temporary staffing team to use the e-Rostering system to maximise the efficient use of Bank and Agency staff for medics.

Person Specification

Qualifications and Training

Essential

• Degree or tertiary qualification in relevant discipline or equivalent relevant work experience.
• Master's degree or working towards it.

Desirable

• Process review / modelling training

Experience

Essential

• Demonstrable experience of implementation and maintenance of e-Rostering systems ideally across different industries (including within the NHS).
• A proven track record of Project Management in an NHS environment,
• Experience in managing staff, budgets and systems
• Experience of managing projects with strong cross department working including varied disciplines & staff groups
• Demonstrable previous success in leading and delivering change and performance with and through teams, by engaging them in the strategic direction and delivery plans, establishing clear work priorities with them, delegating effectively, ensuring a capability to deliver, monitoring performance and giving feedback;

Desirable

• Experience of procurement within the public sector, especially within NHS Trust

Knowledge

Essential

• Demonstrable IT skills, proficient in Microsoft packages
• Proven analytical skills: ability to analyse complex problems, leading to the development and successfully implementation of practical and workable solutions
• A good understanding of the changing NHS environment.

Desirable

• In depth knowledge and understanding of a range of e-Rostering system functionalities.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Lewisham and Greenwich NHS Trust

Address

Lewisham Town Hall

Catford

SE6 4RU

Employer's website

https://www.lewishamandgreenwich.nhs.uk/ (Opens in a new tab)