Job summary
The Patient Safety Administrator role is to provide comprehensive administrative support to the Patient Safety Team and will be accountable to the Patient Safety Lead.
To use the Ulysses Incident Reporting System (Part of the overarching Ulysses Risk Management System) to provide support to the Patient Safety Teams review and analysis of incident reports and identification of immediate concerns.
To plan and organise meetings, diaries and team activities.
To order products and services that enable effective and efficient use of departmental resources.
To be responsible for preparation of meeting papers and where required take meeting notes and or minutes.
The post holder is expected to always maintain complete confidentiality and to represent the team in an efficient and courteous manner.
The role will include various work streams and ad-hoc tasks to be undertaken.
Main duties of the job
Key Result Areas & Performance:
The post holder will work as part of the Patient Safety Team, reporting to the Patient Safety Lead and will perform the following functions:
- Meetings
- To work with the Patient Safety Team to arrange meetings.
- Helping with admin tasks around agenda setting for key meetings
- Organisation of papers to be sent / received.
- Sending calendar or electronic invites.
- Calendar management.
- Distribution list management.
- Organisation of venues (if appropriate).
- Liaise with the attendees as needed.
- Minute / note taking and writing up of these.
- To carry out other administrative duties needed.
Ulysses Incident System:
- To assist the Patient Safety Team with incident management using the Ulysses Incident Module by following training and SOP guidance of process.
- To identify and report any issues with the Ulysses System to the Patient Safety Lead and or the Ulysses Systems Team.
Alignment to work streams:
- To be aligned to specific working groups / projects within the Patient Safety Team to provide administrative support.
About us
Our people are our greatest asset. When we feel supported and happy at work, this positivity reaches those very people we are here for, the patients. Engaged employees perform at their best and our Equality, Diversity & Inclusion (EDI) initiatives contribute to cultivate a culture of engagement. We have four staff networks, a corporate EDI Team and a suite of programmes and events which aim to insert the 5 aspirations:
- Improving representation at senior levels of staff with disabilities, from black, Asian, and ethnic minorities background, identify as LGBTQ+ and women, through improved recruitment and leadership development
- Widening access (anchor institution) and employability
- Improving the experience of staff with disability
- Improving the EDI literacy and confidence of trust staff through training and development
- Making equalities mainstream
Job description
Job responsibilities
General:
- To be the Patient Safety Teams contact for ordering of supplies via our Procurement system for ordering stationery and or equipment.
- To undertake any other appropriate tasks as requested from within the Patient Safety Team and or via the senior management team.
- To work as an effective team member, develop, maintain and contribute within networks to enhance and ensure effective working process and practice, within and beyond your immediate work area, to influence the changing and developing organisation.
Job description
Job responsibilities
General:
- To be the Patient Safety Teams contact for ordering of supplies via our Procurement system for ordering stationery and or equipment.
- To undertake any other appropriate tasks as requested from within the Patient Safety Team and or via the senior management team.
- To work as an effective team member, develop, maintain and contribute within networks to enhance and ensure effective working process and practice, within and beyond your immediate work area, to influence the changing and developing organisation.
Person Specification
Knowledge and Skills
Essential
- Excellent English (written and verbal skills).
- Excellent liaison, negotiation skills
- Ability to analyse problems and identify solutions.
- Experience of using Microsoft Word, PowerPoint, Outlook, MS Teams and Excel
Desirable
- General knowledge of Patient Safety and Improvement work.
Experience
Essential
- Experience of working within the NHS or an acute healthcare environment
- Significant administrative experience
- Experience of working with all levels of staff
Desirable
- Experience in a Patient Safety department or Governance team.
- Experience of providing support and information to others.
Qualifications
Essential
- GCSE (or equivalent) at grade C (or equivalent) or above in English NVQ level 4 or equivalent experience and knowledge
Desirable
- A computer package qualification (e.g. Microsoft Office suite or equivalent).
Person Specification
Knowledge and Skills
Essential
- Excellent English (written and verbal skills).
- Excellent liaison, negotiation skills
- Ability to analyse problems and identify solutions.
- Experience of using Microsoft Word, PowerPoint, Outlook, MS Teams and Excel
Desirable
- General knowledge of Patient Safety and Improvement work.
Experience
Essential
- Experience of working within the NHS or an acute healthcare environment
- Significant administrative experience
- Experience of working with all levels of staff
Desirable
- Experience in a Patient Safety department or Governance team.
- Experience of providing support and information to others.
Qualifications
Essential
- GCSE (or equivalent) at grade C (or equivalent) or above in English NVQ level 4 or equivalent experience and knowledge
Desirable
- A computer package qualification (e.g. Microsoft Office suite or equivalent).
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
