Lewisham and Greenwich NHS Trust

Tommy's Failsafe officer

This job is now closed

Job summary

An opportunity has arisen for a Screening Administrator to join our Multi-Professional Screening Team.

This role comprises working within the Screening Team delivering high quality care to women and their families. The successful candidate willassist the Midwives andprovide comprehensive administrative support for the Tommy's clinical decision tool implementation. You will maintain an accurate database to collate and input data into the Tommy's clinical decision tool. You will be expected to refer high risk results to the midwife.

The candidate will be expected to work independently; undertaking tasks, whilst remaining under the supervision of the ANNB Screening Manager. You will have good IT skills and attention to detail which is required to accurately transcribe data and manage the database (excel spread sheet). Working as part of the Screening Team is a highly rewarding job, meeting new people on a day-to-day basis.

Main duties of the job

You will be required toliaise closely with the midwives whilst supporting the administration of the Tommy's clinical decision tool.

You will be required tomake appointments and liaise with the multi-disciplinary teams as required.

You will have a good knowledge of theTommy's clinical decision tool, whilst being able to conduct general admin duties as required.

You will have the capability to collate and send data to the multi-disciplinary team and escalate abnormal results/findings/missing appointments as necessary.

About us

Our people are our greatest asset. When we feel supported and happy at work, this positivity reaches those very people we are here for, the patients. Engaged employees perform at their best and our Equality, Diversity & Inclusion (EDI) initiatives contribute to cultivate a culture of engagement. We have four staff networks, a corporate EDI Team and a suite of programmes and events which aim to insert the 5 aspirations:

Improving representation at senior levels of staff with disabilities, from black, Asian, and ethnic minorities background, identify as LGBTQ+ and women, through improved recruitment and leadership development
Widening access (anchor institution) and employability
Improving the experience of staff with disability
Improving the EDI literacy and confidence of trust staff through training and development
Making equalities mainstream

Date posted

26 February 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year Per annum plus HCA

Contract

Fixed term

Duration

12 months

Working pattern

Full-time

Reference number

197-RF6493

Job locations

UHL

London

SE13 6LH

Job description

Job responsibilities

The post holder will have overall responsibility to provide efficient and effective administration of the Tommys Application. They will also maintain an accurate screening database and provide accurate statistical information.

The post holder is accountable to the Transformation Lead Midwife.

The role involves but is not limited to:

To administrate an appointment and follow-up system in response to the Tommys application assessments taken at the initial midwife appointment and following the first ultrasound scan.

To maintain data records of all patients who attend the services and liaise as appropriately with external service providers. To provide analysis for the quarterly KPIs and annual report.

To meet the targets as defined by the CNST safety action six publication and alert the Transformation Lead Midwife of impending breeches with identified remedial actions required.

To liaise closely with the Lead Midwives, Doctors, women and birthing people to ensure the smooth running of the Service.

To provide administrative support to the Transformation Lead Midwife in managing the Tommys application at Lewisham and Greenwich Trust.

To book urgent and routine appointments through Electronic Referral System. To update the Tommys application database with both the appointment made and confirm that it has taken place.

Please see JD for full description and responsibilities

Job description

Job responsibilities

The post holder is accountable to the Transformation Lead Midwife.

The role involves but is not limited to:

To administrate an appointment and follow-up system in response to the Tommys application assessments taken at the initial midwife appointment and following the first ultrasound scan.

To maintain data records of all patients who attend the services and liaise as appropriately with external service providers. To provide analysis for the quarterly KPIs and annual report.

To meet the targets as defined by the CNST safety action six publication and alert the Transformation Lead Midwife of impending breeches with identified remedial actions required.

To liaise closely with the Lead Midwives, Doctors, women and birthing people to ensure the smooth running of the Service.

To provide administrative support to the Transformation Lead Midwife in managing the Tommys application at Lewisham and Greenwich Trust.

To book urgent and routine appointments through Electronic Referral System. To update the Tommys application database with both the appointment made and confirm that it has taken place.

Please see JD for full description and responsibilities

Person Specification

Personal Qualities

Essential

Courteous and polite, with a sympathetic manner
Ability to work as part of a team as well as autonomously
Calm approach when dealing with difficult / sensitive situations
Able to work under pressure and able to prioritise and delegate effectively

Qualifications and Training

Essential

NVQ Level 4 or equivalent experience
Literacy in medical terminology

Experience

Essential

Good telephone manner
Previous experience with dealing with members of the public in NHS setting
Excellent administrative processes knowledge and experience of recording and retrieving performance data

Desirable

Previous experience in using I-care

Person Specification

Personal Qualities

Essential

Courteous and polite, with a sympathetic manner
Ability to work as part of a team as well as autonomously
Calm approach when dealing with difficult / sensitive situations
Able to work under pressure and able to prioritise and delegate effectively

Qualifications and Training

Essential

NVQ Level 4 or equivalent experience
Literacy in medical terminology

Experience

Essential

Good telephone manner
Previous experience with dealing with members of the public in NHS setting
Excellent administrative processes knowledge and experience of recording and retrieving performance data

Desirable

Previous experience in using I-care

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Lewisham and Greenwich NHS Trust

Address

UHL

London

SE13 6LH

Employer's website

https://www.lewishamandgreenwich.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Lewisham and Greenwich NHS Trust

Address

UHL

London

SE13 6LH

Employer's website

https://www.lewishamandgreenwich.nhs.uk/ (Opens in a new tab)