Job summary
We are seeking a dynamic Clinical Project Manager in Theatres to lead and support initiatives aimed at improving theatre productivity, efficiency, and patient flow. In this role, you will collaborate with multidisciplinary teams to streamline processes, implement innovative solutions, and drive operational excellence in the theatre environment. Your expertise will help optimise resource use, reduce delays, and enhance overall theatre performance, contributing to better patient outcomes. If you are a proactive leader with HCPC or NMC registration who has a passion for healthcare improvement, we invite you to join our team and make a meaningful impact.
Main duties of the job
Stakeholder Engagement
Lead the development of productive relationships with key programme stakeholders at all levels across the Trust, and beyond where required
Maintain communication channels between all stakeholders: organise meetings; chase responses and actions; and send minutes, updates, alerts and project/programme information to all stakeholders.
Support clinical teams in the development, tailoring and implementation of systems and processes.
To establish and maintain effective working relations with all members of the multi-disciplinary team and relevant clinical areas to promote good communication and a multi-disciplinary approach to patient care.
Clinical
To demonstrate clinical expertise and credibility in practice (anaesthetics/scrub/recovery)
To be a role model and maintain high standards of practice for all grades of clinical staff
To encourage and foster a safety culture which supports a learning environment and aligns with our Theatre Charter
To ensure the maintenance of a safe clinical environment conducive to patient care.
To keep own clinical skills current
To assist in clinical audits ensuring they are submitted within the agreed time scale and monitored effectively reviewing and reporting progress through the governance structure.
To enhance the clinical environment and working practices through evidence-based research.
About us
Our people are our greatest asset. When we feel supported and happy at work, this positivity reaches those very people we are here for, the patients. Engaged employees perform at their best and our Equality, Diversity & Inclusion (EDI) initiatives contribute to cultivate a culture of engagement. We have four staff networks, a corporate EDI Team and a suite of programmes and events which aim to insert the 5 aspirations:
- Improving representation at senior levels of staff with disabilities, from black, Asian, and ethnic minorities background, identify as LGBTQ+ and women, through improved recruitment and leadership development
- Widening access (anchor institution) and employability
- Improving the experience of staff with disability
- Improving the EDI literacy and confidence of trust staff through training and development
- Making equalities mainstream
Job description
Job responsibilities
Project Management
To manage and successfully deliver projects as part of the Theatre Productivity & Improvement Programme through a hands-on approach to achieve successful implementation.
Regularly report on progress, monitoring progress against plan, and delivery of the project purpose.
Responsible for developing and maintaining all project documentation in line with project management methodology. This includes Project Initiation documents, business cases, project plans, risk registers and performance packs.
To organise and take a lead in project team meetings, involving stakeholders, suppliers and other members of the organisation as necessary.
To provide written reports at the conclusion of projects or after an agreed period of time on the measured outcome of the project as a whole, its constituent parts and the project personnel.
Collaborate with senior staff in the course of managing projects, to navigate, direct, plan, allocate work and drive motivation of the staff assigned to or directly involved with the project.
To represent the Surgery Division and Theatres in all communication with contractors, suppliers and providers in delivery of project objectives.
Establish local project performance indicators and monitor and report against them.
Co-ordinate the projects assigned, providing a full overview to the programme lead.
Develop and maintain effective systems for collating and managing all project documents for the programme.
Appropriately manage and prioritise workload to include emails, telephone calls or other communications.,
Manage priorities and resolve conflicts, prioritising those projects and activities that contribute to achieving strategic objectives, improved patient care and operational efficiencies.
Participate in procedural document (Policy, LocSSIP, SOPs and local processes) changes and implementation across the directorate and division ensuring alignment to Trust policy to support sustainable service change and improvement.
Contribute to the development of Trust-wide policy as a subject matter expert
Deputise for colleagues and senior managers as required.
Job description
Job responsibilities
Project Management
To manage and successfully deliver projects as part of the Theatre Productivity & Improvement Programme through a hands-on approach to achieve successful implementation.
Regularly report on progress, monitoring progress against plan, and delivery of the project purpose.
Responsible for developing and maintaining all project documentation in line with project management methodology. This includes Project Initiation documents, business cases, project plans, risk registers and performance packs.
To organise and take a lead in project team meetings, involving stakeholders, suppliers and other members of the organisation as necessary.
To provide written reports at the conclusion of projects or after an agreed period of time on the measured outcome of the project as a whole, its constituent parts and the project personnel.
Collaborate with senior staff in the course of managing projects, to navigate, direct, plan, allocate work and drive motivation of the staff assigned to or directly involved with the project.
To represent the Surgery Division and Theatres in all communication with contractors, suppliers and providers in delivery of project objectives.
Establish local project performance indicators and monitor and report against them.
Co-ordinate the projects assigned, providing a full overview to the programme lead.
Develop and maintain effective systems for collating and managing all project documents for the programme.
Appropriately manage and prioritise workload to include emails, telephone calls or other communications.,
Manage priorities and resolve conflicts, prioritising those projects and activities that contribute to achieving strategic objectives, improved patient care and operational efficiencies.
Participate in procedural document (Policy, LocSSIP, SOPs and local processes) changes and implementation across the directorate and division ensuring alignment to Trust policy to support sustainable service change and improvement.
Contribute to the development of Trust-wide policy as a subject matter expert
Deputise for colleagues and senior managers as required.
Person Specification
Qualifications
Essential
- HCPC or NMC Registration
- Project management qualification or relevant experience.
- Evidence of continuous professional development.
- Multi-skilled in two or more disciplines: Anaesthetics, Scrub, Recovery
- Master's degree in related subject or evidence of studying at this level
Experience
Essential
- Recent clinical experience at a Band 6 role
- Experience in project management including planning, implementation and report writing
- Knowledge and understanding of the NHS and emerging national policy.
- Data analysis, problem solving and option development and appraisal.
- Experience of presenting to a wide range of audiences
- Experience of drafting corporate documents.
- Relevant experience working in a health or social care organisation
- Experience of delivering to tight deadlines
Desirable
- NHS experience - ideally in large acute setting.
Knowledge
Essential
- Knowledge of project management, data management and analysis methods.
- Good knowledge of health and social care policy, political and social context
- In-depth understanding of change management
- Knowledge of system working
Skills
Essential
- Time-management skills (including prioritising workload)
- Ability to work as part of a larger team and when required independently.
- Ability to understand, interpret and analyse complex issues
- Ability to work under pressure, meet deadlines and deliver outcomes
- Excellent written and presentation and report writing skills
- Demonstrates a current and in-depth knowledge of specialist area of practice
- Skilled in conducting and analysing audits
- Excellent communication skills and ability to network with staff
- Confident with using Microsoft Word, Excel, & PowerPoint
- Ability to influence and achieve consensus
Personal Qualities
Essential
- Energy, enthusiasm and the ability to work effectively under pressure.
- Highly self-motivated.
- Temperament and ability to act effectively in challenging and emotive situations
- Flexibility in approach and attitude.
- Sensitive to the needs of clinical environment
- Exemplary role model
Person Specification
Qualifications
Essential
- HCPC or NMC Registration
- Project management qualification or relevant experience.
- Evidence of continuous professional development.
- Multi-skilled in two or more disciplines: Anaesthetics, Scrub, Recovery
- Master's degree in related subject or evidence of studying at this level
Experience
Essential
- Recent clinical experience at a Band 6 role
- Experience in project management including planning, implementation and report writing
- Knowledge and understanding of the NHS and emerging national policy.
- Data analysis, problem solving and option development and appraisal.
- Experience of presenting to a wide range of audiences
- Experience of drafting corporate documents.
- Relevant experience working in a health or social care organisation
- Experience of delivering to tight deadlines
Desirable
- NHS experience - ideally in large acute setting.
Knowledge
Essential
- Knowledge of project management, data management and analysis methods.
- Good knowledge of health and social care policy, political and social context
- In-depth understanding of change management
- Knowledge of system working
Skills
Essential
- Time-management skills (including prioritising workload)
- Ability to work as part of a larger team and when required independently.
- Ability to understand, interpret and analyse complex issues
- Ability to work under pressure, meet deadlines and deliver outcomes
- Excellent written and presentation and report writing skills
- Demonstrates a current and in-depth knowledge of specialist area of practice
- Skilled in conducting and analysing audits
- Excellent communication skills and ability to network with staff
- Confident with using Microsoft Word, Excel, & PowerPoint
- Ability to influence and achieve consensus
Personal Qualities
Essential
- Energy, enthusiasm and the ability to work effectively under pressure.
- Highly self-motivated.
- Temperament and ability to act effectively in challenging and emotive situations
- Flexibility in approach and attitude.
- Sensitive to the needs of clinical environment
- Exemplary role model
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
