Job summary
We are seeking as secondment cover till the end of August 2024 an exceptionally motivated and experienced Estates Compliance Manager to lead on all matters relating to auditing and ensuring the Estates and Facilities Directorate, the Trust and the Trust's PFI partners are fully compliant with all statutory and other relevant approved codes of practice such as Health Technical Memoranda (HTMs) and PAM (Premises Assurance Model).
Previous applicants need not apply.
Main duties of the job
This role is responsible for setting, monitoring and reporting the Estates and Facilities Directorate's compliance performance with respect to statutory and HTM requirements Trust wide, including PFI Contracts.
The successful individual will be expected to provide specialist expert compliance advice and write and deliver assurance reports to the Estates and Facilities Directorate.
Having suitable qualifications and experience, you will be a strong manager who continually seek improvements. You will be enthusiastic and passionate about the provision of high quality care and be committed to our values, with an ability to inspire, develop, motivate and empower those around you.
Applicants must be qualified to degree level in a building or engineering related discipline or have suitable appropriate experience plus specialist knowledge, supplemented by experience of managing an estates maintenance team and contractors and experience of engineering auditing.
The main role of the Estates department is to ensure that the physical environment i.e. buildings and grounds are a safe and pleasant environment and suitable to deliver healthcare services. Like any buildings, NHS sites require repair and regular maintenance. As the needs of the NHS change, existing buildings require renovation as well as the systems inside them i.e. heating, power and ventilation. This work is undertaken by the skilled staff in the Estates department.
About us
Our people are our greatest asset. When we feel supported and happy at work, this positivity reaches those very people we are here for, the patients. Engaged employees perform at their best and our Equality, Diversity & Inclusion (EDI) initiatives contribute to cultivate a culture of engagement. We have four staff networks, a corporate EDI Team and a suite of programmes and events which aim to insert the 5 aspirations:
- Improving representation at senior levels of staff with disabilities, from black, Asian, and ethnic minorities background, identify as LGBTQ+ and women, through improved recruitment and leadership development
- Widening access (anchor institution) and employability
- Improving the experience of staff with disability
- Improving the EDI literacy and confidence of trust staff through training and development
- Making equalities mainstream
Job description
Job responsibilities
1. Provide a lead in all matters related to auditing and ensuring that the Estates and FacilitiesDirectorate and The Trusts PFI partners are fully compliant with all statutory and otherrelevant approved codes of practice such as Health Technical Memoranda (HTMs) andPAM (Premises Assurance Model).2. Deputise for the Associate Director of Estates on matters of Estates Compliance and Quality Assurance.3. Responsible for setting, monitoring and reporting the Estates and FacilitiesDirectorates compliance performance with respect to statutory and HTM requirements Trust wide, including PFI Contracts.4. Provide specialist expert Compliance advice and delivering management reports tothe Estates and Facilities Directorate.5. Responsible for the development of a robust system of software to monitor developments in compliance issues and ensure that regular updates are provided to the team such that the service remains current and up-to-date.6. Monitoring and reporting, through audit, customer care delivery standards for all Estates and Facilities Directorate work activity across the Trust.7. Deputise for and undertake the duties of Estates and Facilities Directorate colleagues as requested.8. To manage delegated staff, consultants and specialist contractors as the duties of the post dictates.9. Apply sound risk based methodologies to all work undertaken.10. Responsible for the delivery of quality standards for all compliance work undertaken by the Estates and Facilities Directorate.11. Contribute to the delivery of compliance standards for all work undertaken by the Estates and Facilities Directorate.12. Ensure compliance by liaison and discussion.13. To produce reports from the MiCAD and Planet (CAFM) systems14. To manage and update the Planet (CAFM) system and provide data for ERIC submission, on occasion operate the helpdesk in conjunction with colleagues to ensure operation success.
Job description
Job responsibilities
1. Provide a lead in all matters related to auditing and ensuring that the Estates and FacilitiesDirectorate and The Trusts PFI partners are fully compliant with all statutory and otherrelevant approved codes of practice such as Health Technical Memoranda (HTMs) andPAM (Premises Assurance Model).2. Deputise for the Associate Director of Estates on matters of Estates Compliance and Quality Assurance.3. Responsible for setting, monitoring and reporting the Estates and FacilitiesDirectorates compliance performance with respect to statutory and HTM requirements Trust wide, including PFI Contracts.4. Provide specialist expert Compliance advice and delivering management reports tothe Estates and Facilities Directorate.5. Responsible for the development of a robust system of software to monitor developments in compliance issues and ensure that regular updates are provided to the team such that the service remains current and up-to-date.6. Monitoring and reporting, through audit, customer care delivery standards for all Estates and Facilities Directorate work activity across the Trust.7. Deputise for and undertake the duties of Estates and Facilities Directorate colleagues as requested.8. To manage delegated staff, consultants and specialist contractors as the duties of the post dictates.9. Apply sound risk based methodologies to all work undertaken.10. Responsible for the delivery of quality standards for all compliance work undertaken by the Estates and Facilities Directorate.11. Contribute to the delivery of compliance standards for all work undertaken by the Estates and Facilities Directorate.12. Ensure compliance by liaison and discussion.13. To produce reports from the MiCAD and Planet (CAFM) systems14. To manage and update the Planet (CAFM) system and provide data for ERIC submission, on occasion operate the helpdesk in conjunction with colleagues to ensure operation success.
Person Specification
Qualifications
Essential
- Degree or equivalent in an engineering or building related discipline or suitable appropriate experience plus specialist knowledge.
Desirable
- Membership of an appropriate Professional Body.
Experience
Essential
- Extensive experience in management within an estates or facilities environment.
- Experience of managing an estates maintenance team and contractors.
- Engineering auditing experience.
Desirable
- Extensive experience in a similar position within a NHS Estates or Facilities environment.
Skills
Essential
- Computer literate with excellent IT skills.
- Excellent Building Services engineering specialist knowledge.
- A comprehensive knowledge of building legislation, statutory requirements, HTM's and Computerised Maintenance Management.
- Ability to read engineering drawings.
- Excellent written and report writing skills.
Desirable
- A comprehensive knowledge of Computerised CAFM Systems. i.e. 'Planet and MiCad'.
Person Specification
Qualifications
Essential
- Degree or equivalent in an engineering or building related discipline or suitable appropriate experience plus specialist knowledge.
Desirable
- Membership of an appropriate Professional Body.
Experience
Essential
- Extensive experience in management within an estates or facilities environment.
- Experience of managing an estates maintenance team and contractors.
- Engineering auditing experience.
Desirable
- Extensive experience in a similar position within a NHS Estates or Facilities environment.
Skills
Essential
- Computer literate with excellent IT skills.
- Excellent Building Services engineering specialist knowledge.
- A comprehensive knowledge of building legislation, statutory requirements, HTM's and Computerised Maintenance Management.
- Ability to read engineering drawings.
- Excellent written and report writing skills.
Desirable
- A comprehensive knowledge of Computerised CAFM Systems. i.e. 'Planet and MiCad'.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
