Job summary
Are you passionate about patient care and team wellbeing, and would like to lead a high quality decontamination service?
The Trust Medical Devices Decontamination Manager is organisationally and managerially responsible for the effective and technically compliant provision of the Sterile Services (HSDU) department and contributes to the strategic planning of decontamination services.
You will be responsible for the implementation, internal audit and review of the decontamination management system in accordance with ISO 13485:2016, and 93/42/EEC Annex V 3.2 (sterility aspects only) under Article 12.
Main duties of the job
You will be responsible for the implementation, internal audit and review of the decontamination management system in accordance with ISO 13485:2016, and 93/42/EEC Annex V 3.2 (sterility aspects only) under Article 12;
You will provide expert leadership and specialist advice for decontamination services and medical devices.
Will lead change processes and possesses the training, knowledge and skills to influence change, including project management.
The post-holder will deputise for the Decontamination Clinical Lead.
About us
Our people are our greatest asset. When we feel supported and happy at work, this positivity reaches those very people we are here for, the patients. Engaged employees perform at their best and our Equality, Diversity & Inclusion (EDI) initiatives contribute to cultivate a culture of engagement. We have four staff networks, a corporate EDI Team and a suite of programmes and events which aim to insert the 5 aspirations:
- Improving representation at senior levels of staff with disabilities, from black, Asian, and ethnic minorities background, identify as LGBTQ+ and women, through improved recruitment and leadership development
- Widening access (anchor institution) and employability
- Improving the experience of staff with disability
- Improving the EDI literacy and confidence of trust staff through training and development
- Making equalities mainstream
Job description
Job responsibilities
Key Result Areas & Performance:
- To be the operational Sterile Services (HSDU) management lead for the Trust;
- To be accountable in ensuring the sterile supplies service is provided within the agreed budget and quality targets set by the Trust and to meet external ISO quality standards;
- Ensure the Sterile Services departments maintains all the requirements laid down in Department of Health Guidance (HTM01-01) and that all decontamination records are stored and maintained for future requirements;
- To be the main Administrator responsible for the electronic tracking and traceability system in Sterile Services, liaising with the system supplier on its maintenance and development;
- Ensure consistency of approach, share good practice and develop contingency plans as required;
- Provide professional leadership and advice to staff working in the Trust on all areas of decontamination and develop relationships within client and stakeholder groups;
- Review and monitor standard operating procedures, department and other procedural and policy documents to ensure they continue to deliver optimum, cost effective, quality-assured services;
- Be responsible for and implement local departmental policies ensuring their compliance with international, European and National guidance and standards;
- Contribute to Trust-wide policies and procedures to ensure decontamination of medical devices meets all applicable guidance and standards;
- Establish and implement an effective and robust communication strategy with any future service provided and set up performance management arrangements;
- Manage the internal communications to ensure the Directorates across the Trust are kept fully appraised of the developments of the decontamination programme and the impact that any organisational change will have on service delivery;
- Act as the Trust Advisor on all Sterile Services issues;
- Develop and implement effective working relationships with all clinical departments to ensure good liaison on decontamination issues and audit;
- Liaise with other related disciplines on Sterile Services to ensure a co-ordinated and integrated approach is adopted; key departments will include Microbiology and Infection Prevention & Control, Health and Safety, Estates and Facilities and Procurement;
- Ensure that all clinical and non clinical risks associated with both the technical operations of the service and those faced by staff in the departments are effectively managed;
- Ensure the Trust is kept up to date with the latest guidance and recommendations on Sterile Services;
- Monitor and report on all Sterile Services incidents working closely with the Trust Decontamination Clinical Lead and Infection Prevention & Control team;
- Provide regular complex decontamination compliance reports to the Trust Decontamination Action Group on areas requiring improvement and to identify any risks related to decontamination in liaison with Health and Safety and Infection Prevention & Control;
- Assess and provide other complex specialist advice to the Trust Decontamination Manager on the use and decontamination of equipment used on high risk patients including Creutzfeldt-Jakob Disease (CJD);
- Conduct retrospective decontamination audits when required.
Financial:
- Management responsibility for Sterile Services department budget ensuring all financial and operational targets are met;
- Identify commercial opportunities for sterile services and negotiate contracts/Service Level Agreements with external customers both within and without the NHS;
- Participate in tendering processes and manage purchase of Sterile Services equipment;
- To develop business systems within Sterile Services to demonstrate the departments contribution to the financial health of the Trust and best value service;
- To develop and present productivity reports from the Sterile Services departments systems;
- To work to a 5 year business development plan/strategy for the Sterile Services department;
- Along with Trust Procurement, Finance and Estates & Facilities senior management, monitor all contractors/suppliers providing services to Sterile Services, including the Logistics contractor and consumables suppliers.
Workforce:
- To be responsible for the management of staff working within Sterile Services including planning, recruitment, training and developing staff. Conduct appraisals and deal with conduct issues in accordance with Trust policy;
- To ensure appropriately trained and motivated staff are employed and team working is effective;
- To contribute to, manage and lead change to ensure services develop in line with clinical developments, patient and service users needs and purchaser requirements;
- To ensure good open dialogue with all representatives and maintain and foster effective industrial/employee relations;
- Develop and implement changes in working practices as required.
Job description
Job responsibilities
Key Result Areas & Performance:
- To be the operational Sterile Services (HSDU) management lead for the Trust;
- To be accountable in ensuring the sterile supplies service is provided within the agreed budget and quality targets set by the Trust and to meet external ISO quality standards;
- Ensure the Sterile Services departments maintains all the requirements laid down in Department of Health Guidance (HTM01-01) and that all decontamination records are stored and maintained for future requirements;
- To be the main Administrator responsible for the electronic tracking and traceability system in Sterile Services, liaising with the system supplier on its maintenance and development;
- Ensure consistency of approach, share good practice and develop contingency plans as required;
- Provide professional leadership and advice to staff working in the Trust on all areas of decontamination and develop relationships within client and stakeholder groups;
- Review and monitor standard operating procedures, department and other procedural and policy documents to ensure they continue to deliver optimum, cost effective, quality-assured services;
- Be responsible for and implement local departmental policies ensuring their compliance with international, European and National guidance and standards;
- Contribute to Trust-wide policies and procedures to ensure decontamination of medical devices meets all applicable guidance and standards;
- Establish and implement an effective and robust communication strategy with any future service provided and set up performance management arrangements;
- Manage the internal communications to ensure the Directorates across the Trust are kept fully appraised of the developments of the decontamination programme and the impact that any organisational change will have on service delivery;
- Act as the Trust Advisor on all Sterile Services issues;
- Develop and implement effective working relationships with all clinical departments to ensure good liaison on decontamination issues and audit;
- Liaise with other related disciplines on Sterile Services to ensure a co-ordinated and integrated approach is adopted; key departments will include Microbiology and Infection Prevention & Control, Health and Safety, Estates and Facilities and Procurement;
- Ensure that all clinical and non clinical risks associated with both the technical operations of the service and those faced by staff in the departments are effectively managed;
- Ensure the Trust is kept up to date with the latest guidance and recommendations on Sterile Services;
- Monitor and report on all Sterile Services incidents working closely with the Trust Decontamination Clinical Lead and Infection Prevention & Control team;
- Provide regular complex decontamination compliance reports to the Trust Decontamination Action Group on areas requiring improvement and to identify any risks related to decontamination in liaison with Health and Safety and Infection Prevention & Control;
- Assess and provide other complex specialist advice to the Trust Decontamination Manager on the use and decontamination of equipment used on high risk patients including Creutzfeldt-Jakob Disease (CJD);
- Conduct retrospective decontamination audits when required.
Financial:
- Management responsibility for Sterile Services department budget ensuring all financial and operational targets are met;
- Identify commercial opportunities for sterile services and negotiate contracts/Service Level Agreements with external customers both within and without the NHS;
- Participate in tendering processes and manage purchase of Sterile Services equipment;
- To develop business systems within Sterile Services to demonstrate the departments contribution to the financial health of the Trust and best value service;
- To develop and present productivity reports from the Sterile Services departments systems;
- To work to a 5 year business development plan/strategy for the Sterile Services department;
- Along with Trust Procurement, Finance and Estates & Facilities senior management, monitor all contractors/suppliers providing services to Sterile Services, including the Logistics contractor and consumables suppliers.
Workforce:
- To be responsible for the management of staff working within Sterile Services including planning, recruitment, training and developing staff. Conduct appraisals and deal with conduct issues in accordance with Trust policy;
- To ensure appropriately trained and motivated staff are employed and team working is effective;
- To contribute to, manage and lead change to ensure services develop in line with clinical developments, patient and service users needs and purchaser requirements;
- To ensure good open dialogue with all representatives and maintain and foster effective industrial/employee relations;
- Develop and implement changes in working practices as required.
Person Specification
Qualifications and Training
Essential
- Relevant degree level qualification or work experience supported by post graduate qualification.
- To have or be working at the level of Masters Degree
- Membership of the Institute of Decontamination Sciences or equivalent relevant professional body
Desirable
- NVQ Assessor.
- Membership of the Institute of Quality Assurance.
- In possession of Audit Training Certificate and/or implementation of Quality Standards Certificate.
Experience
Essential
- Significant experience of managing or supervising the production of medical devices within a Sterile Services Environment
- Project management experience.
- Experience in change management processes.
- Experience of quality systems and auditing procedures.
- Experience of contract management useful.
- Budgetary control experience essential.
Knowledge and Skills
Essential
- Demonstrable detailed knowledge of decontamination legislation relating to the reprocessing of reusable medical devices.
- Demonstrable detailed knowledge of European/National standards for decontamination processing equipment, procedures and documentation.
- Knowledge of Health and Safety and COSHH.
- People management skills essential.
- Good understanding of risk management and incident investigation.
- Ability to act as part of the inter-professional team
- High level of analytical skills, using a systematic approach to problem solving.
- Will keep updated with local, national and European Decontamination legislation.
- Change Management skills.
- Good instrument knowledge and the ability to train and motivate technicians and supervisors.
- Computer literate with knowledge of instrument tracking systems
- Full understanding and implementation of ISO 13485 Quality Systems and Medical Devices Directives.
- Excellent written and verbal communication skills including report writing
- Excellent analytical skills required to assess detailed operational situations.
Person Specification
Qualifications and Training
Essential
- Relevant degree level qualification or work experience supported by post graduate qualification.
- To have or be working at the level of Masters Degree
- Membership of the Institute of Decontamination Sciences or equivalent relevant professional body
Desirable
- NVQ Assessor.
- Membership of the Institute of Quality Assurance.
- In possession of Audit Training Certificate and/or implementation of Quality Standards Certificate.
Experience
Essential
- Significant experience of managing or supervising the production of medical devices within a Sterile Services Environment
- Project management experience.
- Experience in change management processes.
- Experience of quality systems and auditing procedures.
- Experience of contract management useful.
- Budgetary control experience essential.
Knowledge and Skills
Essential
- Demonstrable detailed knowledge of decontamination legislation relating to the reprocessing of reusable medical devices.
- Demonstrable detailed knowledge of European/National standards for decontamination processing equipment, procedures and documentation.
- Knowledge of Health and Safety and COSHH.
- People management skills essential.
- Good understanding of risk management and incident investigation.
- Ability to act as part of the inter-professional team
- High level of analytical skills, using a systematic approach to problem solving.
- Will keep updated with local, national and European Decontamination legislation.
- Change Management skills.
- Good instrument knowledge and the ability to train and motivate technicians and supervisors.
- Computer literate with knowledge of instrument tracking systems
- Full understanding and implementation of ISO 13485 Quality Systems and Medical Devices Directives.
- Excellent written and verbal communication skills including report writing
- Excellent analytical skills required to assess detailed operational situations.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
