Job summary
Are you looking to join an ambitious team in one of the most complex and large NHS Trusts in the UK. Guy's and St Thomas' NHS Foundation and the 'Smart Together' Shared Service is embarking on an exciting transformation journey to develop common systems, processes and procedures and to embrace new ways of working to ensure alignment to the national models of procurement that are emerging within the NHS.
We are now looking for an individual to join our catalogue team within the Performance Excellence function of the Procurement and Supply Chain department.
Please note due to high response rate we sometimes close adverts early and we advise you apply as early as possible.
Main duties of the job
This role will involve a variety of support and delivery tasks to successfully manage the end-to-end procure to pay process and the organisations product catalogue management processes. This may involve requesting and receiving data from stakeholders including external suppliers, processing and responding to requests from internal customers in a timely and accurate manner, handling enquiries and resolving discrepancies, communicating with colleagues in the team to collectively solve problems and ensuring compliance with policies and procedures.
About us
Why join us:
- Be part of an inclusive department with a flexible hybrid working approach and great annual leave offer, fostering a healthy work-life balance.
- Access to individual development opportunities and mentorship for career progression.
- Access to a great salary and an NHS pension.
- Contribute directly to our transformation journey, influencing the future of procurement and supply chain operations.
We are looking for someone who has a passion for building trust and accountability within a complex team to ensure the growth and development of our staff and who will positively contribute to the team and the wider Shared Service. You will be a self-starter with an ability to effectively manage your own workload to meet the needs of the Shared Service. We are looking for someone with a can-do, growth mindset who is able to work in a complex and stimulating environment.
A full Job Description and Personal Specification should be downloaded.
* 'Smart Together' is a shared procurement and supply chain service hosted by Guy's and St Thomas' NHS Foundation Trust, one of the leading hospitals in the country and serve the hospitals across south east London.
Smart Together currently provides its services to GSTT and 4 other NHS Trusts, namely, Lewisham & Greenwich NHS Trust, Great Ormond Street Hospital for Children NHS Foundation Trust, Oxleas NHS Foundation Trust and South London & Maudsley NHS Foundation Trust.
Job description
Job responsibilities
The main tasks and responsibilities of the role are:
- Utilisation of procurement and catalogue systems, such as GHX for catalogue management and Supply X to deliver catalogue services to GSTT and Shared Services stakeholders.
- Works collaboratively with the Helpdesk and Buying Team functions to ensure seamless operations, supporting the organisation's mission to deliver world-class patient care by ensuring timely access to necessary resources.
- Supports the management of catalogue team queries.
- Supports the management of the product catalogue, ensuring accurate, up-to-date descriptions and pricing.
The applicant will also work collaboratively with the Buying and Helpdesk Team functions to ensure seamless operations, supporting the organisation's mission to deliver world-class patient care by ensuring timely access to necessary resources.
The role will require the applicant to have top class interpersonal, communication skills with experience working as part of a team and the ability to develop contacts and build networks.
Administrative experience and a good level of IT literacy, including Microsoft Office applications, in particular Excel and Word is essential.
The role requires a willingness to contribute a positive and enthusiastic attitude and the applicant must be reliable, pro-active and enjoy working as part of a busy team.
Job description
Job responsibilities
The main tasks and responsibilities of the role are:
- Utilisation of procurement and catalogue systems, such as GHX for catalogue management and Supply X to deliver catalogue services to GSTT and Shared Services stakeholders.
- Works collaboratively with the Helpdesk and Buying Team functions to ensure seamless operations, supporting the organisation's mission to deliver world-class patient care by ensuring timely access to necessary resources.
- Supports the management of catalogue team queries.
- Supports the management of the product catalogue, ensuring accurate, up-to-date descriptions and pricing.
The applicant will also work collaboratively with the Buying and Helpdesk Team functions to ensure seamless operations, supporting the organisation's mission to deliver world-class patient care by ensuring timely access to necessary resources.
The role will require the applicant to have top class interpersonal, communication skills with experience working as part of a team and the ability to develop contacts and build networks.
Administrative experience and a good level of IT literacy, including Microsoft Office applications, in particular Excel and Word is essential.
The role requires a willingness to contribute a positive and enthusiastic attitude and the applicant must be reliable, pro-active and enjoy working as part of a busy team.
Person Specification
Education and Qualifications
Essential
- Hold evidence of having achieved an A*-C GCSE or equivalent in Math and English.
Knowledge and Experience
Essential
- Experience working as part of a team and the ability to develop contacts and build networks.
- Administrative experience and a good level of IT literacy, including Microsoft Office applications, in particular Excel and Word.
Skills
Essential
- Demonstrates excellent organisational skills with the ability to work under pressure.
- Demonstrates strong written communication skills and social skills.
Person Specification
Education and Qualifications
Essential
- Hold evidence of having achieved an A*-C GCSE or equivalent in Math and English.
Knowledge and Experience
Essential
- Experience working as part of a team and the ability to develop contacts and build networks.
- Administrative experience and a good level of IT literacy, including Microsoft Office applications, in particular Excel and Word.
Skills
Essential
- Demonstrates excellent organisational skills with the ability to work under pressure.
- Demonstrates strong written communication skills and social skills.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
