King's Trust Assistant Waste Manager

Job description

Job responsibilities

Governance/ Quality Control

Provide day to day assistance to the Trust Waste Manager in ensuring the compliance of waste legislations, Trust Waste Management Policy Procedures, Waste Service Level Specification and ensure compliance with HTM 07-01: Safe and sustainable waste management in health and social care.

Ensure the Trust complies with environmental laws and regulations, maintaining detailed records of technical audits and environmental impact assessments, and writing appropriate reports. Such documentation should be held for a minimum of 3 years and should be readily available for inspection by external and internal sources.

Ensure that any new government legislation or initiatives are implemented and relevant policies and procedures are updated.

Contribute to the bi-annual review and update of the Trusts Waste Management Policy Procedure.

Assist in providing the Environmental Sustainability Manager with all required waste documentation and supporting evidence for the Environmental Management System (EMS) at Kings.

Lead on the continuous improvement of EMS waste processes in close collaboration with the waste contractor(s).

Be part of the regular EMS audit team and provide assistance during EMS site visits.

Duty of Care (DoC) management for all departments including auditing and performance reporting (annually for wards/ departments) using the NPAG System.

Duty of Care (Doc) annual pre-acceptance audits for all wards and departments. Create and maintain accurate computer records of all audits undertaken for reference purposes.

Shared responsibility with the Trust Waste Manager for the overall management of all waste streams generated within the Trust. To ensure that waste is segregated at source.

Quality Assurance Monitoring.

Ensure a high standard of health and safety and operational compliance.

Assist with the formulation of Specifications and KPIs and policies to enable the contract services to be managed in an efficient and sustainable manner.

Manage the day to day operational aspects of the waste contract, including storage, collection and disposal of waste and consigning of waste.

Establish criterion for assessment in order to measure standards of performance and to take appropriate proactive/corrective action when standards are not being achieved.

Work closely with colleagues from the Essentia Sustainability team to achieve its goals as outlined in the Kings Green plan, including waste segregation targets.

Provide expert specialist and professional waste expertise and advice to colleagues at all levels of the Trust and external agencies.

To ensure that risk assessments are in place to cover all duties undertaken by the waste team.

Represent the Trust Waste Manager at internal meetings during periods of absence.

Ensure all incidents and accidents are reported in line with Trust policies and that appropriate action is taken.

Assist the Trust Waste Manager on tender processes for waste contracts, to include undertaking site visits of prospective contractors. Assist in the implementation and mobilisation of new waste contracts or any associated strategies for the optimisation of waste management.

Reporting and Analysis

Contribute to the annual ERIC data reporting on behalf of the Trust. (Normally collated via CEF at Denmark Hill around March/ April).

Contribute to annual sustainability reporting on behalf of the Trust (normally collated by the Associate Director of Sustainability around March/ April).

Prepare and present regular reports for the Trust Waste Manager detailing the performance of each area of contracted service provision.

Prompt and accurate reporting as per the contract specifications and KPIs.

Manage and review systems of formal monitoring of contracts to include quality, quantity and cost incorporating customer satisfaction feedback where appropriate.

Information Systems and Data Management

Monthly record keeping as per Service Level Specification.

Provide relevant information to the Trust Waste Manager to enable records of the performance of the contracted services to be provided to the Trust when required or via appropriate portal.

Financial Management

Assist with the monitoring and maintenance of financial compliance within standing financial instructions.

Provide the budget holder with accurate information on any orders raised to ensure that monthly- financial reporting is accurate.

In collaboration with other seek to maximise recycling and achieving the commercial savings targets.

Monitor and maintain waste invoice data.

Overseeing changes and variations to contract, in support of the Trust Waste Manager.

To assist in the management of the non-clinical support services budgets within agreed targets.

Administrative Responsibilities

Instigate and attend meetings as specified in the Service Level Specifications and KPIs. Ensure that these are minuted and a copy of minutes provided to all parties.

Order and replenish waste signage and labels.

Carrying out customer satisfaction surveys in relation to the waste contracted services at regular intervals.

Maintain good housekeeping standards at all times.

Establish inspection groups at all sites, inspecting all general areas, identifying and removing all clutter and waste.

Undertake formal and informal monitoring of Trust areas with service providers staff and care group managers.

Provide reports outlining an accurate system of monitoring these functions, in order that an accurate assessments of value for money can be drawn.

Undertake regular audits of all areas to ensure they meet the correct segregation requirements and general waste service requirements (clean, unbroken bins etc.) to meet internal and PLACE requirements.

Ensure that records of all audits are maintained through the creation of a suitable data base.

Use computer software, storing monitoring information by creating databases, reports and spreadsheets and ensuring these are kept up to date.

Establish customer care groups so that feedback can be received on a regular basis to ensure that services continue to meet the changing needs of its customers.

Act on recommendations of the Health & Safety audit and propose policy which will impact across the CEF Directorate.

Undertake surveys/audits of equipment as required.

Produce minutes of internal team/ contract meetings.

Education and Training

In collaboration with the Trust Waste Manger, develop and implement a waste management training programme and awareness sessions. This will include developing the content of the training and ensuring that staff within the Trust have received appropriate training.

Education and training to staff, including Trust staff on correct waste handling course (including Trust inductions and waste courses initiated via Infection, Prevention and Control and Education Centre programmes).

Ensure waste management training materials and online guidance remains up to date in accordance with internal and external procedures.

Provide a waste advisory service to Trust staff.

Establish and deliver a training programme covering waste and sustainability for all Trust staff.

Working in company with external providers to provide training to all Trust staff to ensure was is correctly segregated and compliant processes are adopted.

To present at Trust inductions for new staff.

To provide training and support ensuring waste services are delivered to contract specifications and within budget.

Provide information to staff when there are changes in legislation. Communicate compliance issues which result in the need to manage existing waste streams in a new way or develop new procedures and practices.

Person Specification

Education and Qualifications

Essential

• Diploma level or equivalent experience in Waste Management (CIWM etc.)
• Willingness to undertake necessary training to achieve the NHSE requirements for all Trusts to have qualified Waste Managers on site. (Detailed list of available CIWM courses leading to qualification is available).

Desirable

• Evidence of continued learning/personal development including in sustainable waste management.
• Specialised training in providing administrative support to Waste/ Facilities Managers in an NHS setting
• Highly developed knowledge of waste management procedures and regulations.

Knowledge and Experience

Essential

• Experience of working in Facilities Management at management level.
• Basic knowledge of a range of specialist technical areas such as general waste regulations, WEEE etc.X
• In depth understanding of current Health & Safety legislation and risk assessments.
• Awareness of sustainability issues facing the UK and in the NHS in general.
• Ability to provide, receive, analyse and process complex, sensitive or contentious information.
• Experience in training and development.
• Ability and confidence to deal with senior colleagues both clinical and non-clinical and with external contractors as needed.
• Experience in internal audit processes.

Desirable

• Knowledge and understanding of the NHS and the challenges it faces.

Skill and Competencies

Essential

• Knowledge of a range of specialist technical areas including CQC requirements, H&S guidelines etc.
• Highly effective written and oral communication skills.
• Good working knowledge of Microsoft Office software (Outlook, Project, PowerPoint and Excel).
• Team working orientated.
• Excellent interpersonal and influencing skills and ability to perform productive collaborative working relationships.
• Able to communicate service related information to senior managers (both clinical and non-clinical), staff and external agencies
• Strong organisational skills.
• Able to prioritise and organise own work and that of others and to work to strict time constraints.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Guy's and St Thomas' NHS Foundation Trust

Address

King's College Hospital NHS FT

Denmark Hill

SE5 9RS

Employer's website

https://www.guysandstthomas.nhs.uk/careers/careers.aspx (Opens in a new tab)