Job summary
Our award winning Recruitment Team are looking to appoint a Recruitment Assistant.
The successful candidate will be joining us as we continue to improve our service which has seen us achieve the second best "Time to Hire" across London NHS Trusts.
Reporting to the Recruitment Manager of the respective team, you will play a pivotal role in the on boarding process of new employees, including pre-employment checks. The successful applicant will be passionate in providing good customer service, being the face of the Trust, whether attending assessment centres or conducting ID checks and so good communication and interpersonal skills are required for the role.
You will ideally be coming from an NHS Recruitment service, have experience in ESR (HR and Payroll sides) and the TRAC recruitment systems. You will also have excellent communication skills, a strong work ethic and be passionate about providing a high quality customer service to your patients and colleagues.
If you would like to be considered forthis opportunity within our friendly and supportive team, please submit your application.
Closing Date - 28th May at midnight
Main duties of the job
We have 2 fixed term posts: 1x 8 months 1x 6 months
As the successful post holder you will provide key support to the management of recruitment campaigns in order to ensure a high quality, effective reliable and responsive recruitment and selection service.
You will ensure adherence to team processes, trust policies and best practice compliance by providing comprehensive support of day-to-day recruitment activities.
About us
Guy's and St Thomas' is among the UK's busiest and most successful NHS foundation trusts.
In February 2021 the Royal Brompton and Harefield joined Guy's and St Thomas' NHS Foundation Trust, bringing together world-leading expertise in the care and research of heart and lung disease. Our merger provides a once in a generation opportunity to build a lasting, world-renowned heart and lung centre, providing the highest quality care for patients and conducting world-leading research.
We have a reputation for clinical excellence and high quality teaching and research. We are part of King's Health Partners, one of eight accredited UK academic health sciences centres.
Patients are at the heart of everything we do and we pride ourselves on ensuring the best possible patient experience as well as safe, high quality care. We are proud to have one of the lowest mortality rates in the NHS. Following a comprehensive Care Quality Commission (CQC) inspection in 2019 we maintained our overall rating of 'good'. Our adult community services achieved a rating of 'outstanding'.
The commitment of our 22,000 staff is key to our success. We are one of the largest local employers and we aim to develop and support all our staff so they are able to deliver high quality, safe and efficient care. The 2019 NHS staff survey results show that we have one of the most engaged and motivated workforces in the NHS. We know this has a positive impact on the care provided to our patients.
Job description
Job responsibilities
Duties and Responsibilities:To act as first point of contact for recruitment enquires for managers, staff, applicants and bank workers giving initial advice and support on recruitment processes and specific information regarding campaigns within the team remit, referring to a Recruitment Co-ordinator or Recruitment Manager where necessary.
Under the direction of the Recruitment Manager and Co-ordinators, provide comprehensive recruitment system administration and administrative support to interview panels and assessment centres as required.
To advise candidates of the outcome of shortlisting and interview to send regret emails via the ERecruitment system (TRAC)
Undertake and provide a comprehensive pre-employment checking process, which includes following up references, occupational health clearance, ID/DBS verification, and new starter paperwork has been completed in an accurate and timely manner.
Liaise effectively with applicants, hiring managers and other departments such as Occupational Health to ensure on time delivery of employment checks and ensuring completeness of information.
Ensure all administrative activities related to recruitment processes are timely and accurate.
Provide follow up and advice to hiring managers and applicants to ensure timely completion of activities and required action ensuring on time and successful campaign completion.
Update vacancy and candidate information booking and coordinating interview slots and assessment centre invitations as directed.
Under the direction of the Recruitment Co-ordinators, prepare and send out interview packs and other relevant paperwork to recruiting managers and applicants.
Carry out a range of administrative duties that are commensurate with the grade to support other areas and recruitment activities of the team including (but not restrictedto) fulfilment, data entry, scanning as required to support the Resourcing function.
To be familiar with AfC and Medical and Dental terms and conditions referring queries to other recruitment and HR colleagues when required.
Meet the requirements of Service Level Agreements addressing compliance issues, identifying problems and escalating where appropriate.
Provide a recruitment campaign closure service, checking accuracy andcompleteness of all associated records before issuing final or amendments to contracts of employment and forwarding handover to payroll.
Responsible for ensuring accurate on time completion and delivery of employment contracts.
Ensuring documents produced, delivered and stored are accurate and comply with Trust requirements and KPIs.
Job description
Job responsibilities
Duties and Responsibilities:To act as first point of contact for recruitment enquires for managers, staff, applicants and bank workers giving initial advice and support on recruitment processes and specific information regarding campaigns within the team remit, referring to a Recruitment Co-ordinator or Recruitment Manager where necessary.
Under the direction of the Recruitment Manager and Co-ordinators, provide comprehensive recruitment system administration and administrative support to interview panels and assessment centres as required.
To advise candidates of the outcome of shortlisting and interview to send regret emails via the ERecruitment system (TRAC)
Undertake and provide a comprehensive pre-employment checking process, which includes following up references, occupational health clearance, ID/DBS verification, and new starter paperwork has been completed in an accurate and timely manner.
Liaise effectively with applicants, hiring managers and other departments such as Occupational Health to ensure on time delivery of employment checks and ensuring completeness of information.
Ensure all administrative activities related to recruitment processes are timely and accurate.
Provide follow up and advice to hiring managers and applicants to ensure timely completion of activities and required action ensuring on time and successful campaign completion.
Update vacancy and candidate information booking and coordinating interview slots and assessment centre invitations as directed.
Under the direction of the Recruitment Co-ordinators, prepare and send out interview packs and other relevant paperwork to recruiting managers and applicants.
Carry out a range of administrative duties that are commensurate with the grade to support other areas and recruitment activities of the team including (but not restrictedto) fulfilment, data entry, scanning as required to support the Resourcing function.
To be familiar with AfC and Medical and Dental terms and conditions referring queries to other recruitment and HR colleagues when required.
Meet the requirements of Service Level Agreements addressing compliance issues, identifying problems and escalating where appropriate.
Provide a recruitment campaign closure service, checking accuracy andcompleteness of all associated records before issuing final or amendments to contracts of employment and forwarding handover to payroll.
Responsible for ensuring accurate on time completion and delivery of employment contracts.
Ensuring documents produced, delivered and stored are accurate and comply with Trust requirements and KPIs.
Person Specification
Education/Qualifications
Essential
- NVQ level 3 or equivalent experience in customer service or administration
Skills/Knowledge
Essential
- Experience working within customer services or an office environment.
- Experience of providing administrative support for recruitment activities within a fast paced highly visible support service
- Ability to collate, input and process data systematically and accurately.
- Able to prioritise and plan activities and meet tight deadlines in accordance with key performance indicators
- Able to maintain confidentiality at all times and communicate with tact and discretion.
- Has a working understanding of relevant recruitment and employment legislation.
- Good keyboard skills, word, excel, outlook
- Close attention to detail
Previous Experience
Essential
- Experience working within customer services or an office environment.
- Experience of providing administrative support within a fast paced highly visible support service
Person Specification
Education/Qualifications
Essential
- NVQ level 3 or equivalent experience in customer service or administration
Skills/Knowledge
Essential
- Experience working within customer services or an office environment.
- Experience of providing administrative support for recruitment activities within a fast paced highly visible support service
- Ability to collate, input and process data systematically and accurately.
- Able to prioritise and plan activities and meet tight deadlines in accordance with key performance indicators
- Able to maintain confidentiality at all times and communicate with tact and discretion.
- Has a working understanding of relevant recruitment and employment legislation.
- Good keyboard skills, word, excel, outlook
- Close attention to detail
Previous Experience
Essential
- Experience working within customer services or an office environment.
- Experience of providing administrative support within a fast paced highly visible support service
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
