Job summary
To provide administration support services to the Development & Compliance team across the broad portfolios of work. The post will provide support to the day to day operational delivery of services and ensure the smooth running of operations and effective internal and external liaison to contribute to the successful running of Essentia as a whole. The postholder will take part in cross-cover arrangements with other Senior Administrators to ensure support is available for the Design & Development team at all times
Main duties of the job
Taking minutes, returning draft minutes within 3 working days of meeting.
Assist in preparing meeting papers.
Support production of PowerPoints.
Arrange meetings (as requested by the team).
Book PDRs.
Administer and process recruitment requirements. (setting up interviews / meeting candidates / processing via TRAC).
Submitting access requests and associated paperwork to security.
Booking attendance via Sky Visitor.
General administration support as requested across the team.
Monitoring, managing and redistributing all incoming and outgoing correspondence, including post and email, with discretion for urgency and confidentiality and monitoring required actions for completion.
Handling and screening of initial telephone contacts from staff and supply chain and generally serving as the first point of contact within the Design & Development team.
About us
Guy's and St Thomas' NHS Foundation Trust comprises five of the UK's best known hospitals - Guy's, St Thomas', Evelina London Children's Hospital, Royal Brompton and Harefield - as well as community services in Lambeth and Southwark, all with a long history of high quality care, clinical excellence, research and innovation.We are among the UK's busiest, most successful foundation trusts. We provide specialist care for patients including heart and lung, cancer and renal services as well as a full range of local hospital and community services for people in Lambeth and Southwark.The NHS Pension Scheme - one of the most generous and comprehensive in the UK. When you start working for the NHS you automatically become a member and you will get an excellent package of pension benefits.Interest free Season Ticket LoanLong Term Service AwardsSubsidised on-site nurseries and childcare vouchersA comprehensive staff health and well-being programme, '5 ways to a healthier YOU'Ride to work schemeEmployee assistance programmeFree stop smoking serviceOur Trust values: Put patients first, Take pride in what we do, Respect others, Strive to be the best, Act with Integrity
Job description
Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience and knowledge required. For both overviews please view the Job Description attachment with the job advert.
Job description
Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience and knowledge required. For both overviews please view the Job Description attachment with the job advert.
Person Specification
Qualification / Education
Essential
- oVocational training or relevant experience in a similar role
Previous Experience
Essential
- oExperience of working in a large, multi-professional organisation.
- oExperience of working under pressure, with strict deadlines and dealing with a range of complex issues.
Skills/Knowledge/ Ability
Essential
- oExcellent organisation skills with the ability to apply appropriate judgement to deal with competing demands and high workloads.
- oExcellent communication skills both orally and written.
- oAbility to prioritise and make decisions, following clear procedures and using initiative to develop new working methods.
- oAdvanced software skills in word, excel and PowerPoint and ability to learn other packages or databases as required.
- oStrong attention to detail and able to produce accurate and detailed work
Personal Qualities
Essential
- oWillingness to learn and develop. Able to critically appraise own work and use constructive criticism appropriately.
- oPolite and courteous manner. Demonstrates professional integrity and honesty.
Person Specification
Qualification / Education
Essential
- oVocational training or relevant experience in a similar role
Previous Experience
Essential
- oExperience of working in a large, multi-professional organisation.
- oExperience of working under pressure, with strict deadlines and dealing with a range of complex issues.
Skills/Knowledge/ Ability
Essential
- oExcellent organisation skills with the ability to apply appropriate judgement to deal with competing demands and high workloads.
- oExcellent communication skills both orally and written.
- oAbility to prioritise and make decisions, following clear procedures and using initiative to develop new working methods.
- oAdvanced software skills in word, excel and PowerPoint and ability to learn other packages or databases as required.
- oStrong attention to detail and able to produce accurate and detailed work
Personal Qualities
Essential
- oWillingness to learn and develop. Able to critically appraise own work and use constructive criticism appropriately.
- oPolite and courteous manner. Demonstrates professional integrity and honesty.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
