Job summary
The post holder will be part of the Payroll team responsible for accurate and timely processing of pay, expenses and absence data using the ESR System. This will include dealing with complex input and pay related issues. The post holder will also be responsible for providing a help desk support service for employees and managers.
Main duties of the job
An opportunity has arisen to join the payroll team as a full time Payroll Officer. The role is part of the Trust Payroll and Pensions team, which is responsible for providing pay services for 26,000 monthly paid staff and around 1,000 weekly paid staff. In addition, the team provides payroll services to Lewisham & Greenwich NHS Trust.
Using the Electronic Staff Record system (ESR) and HR systems the payroll team processes all pay related changes for monthly paid staff. The team also provides direct support to staff using ESR and HR Systems.
Experience of using both HR Systems and ESR systems for a minimum of 6 months is a key requirement for this role.
About us
Guy's and St Thomas' is among the UK's busiest and most successful NHS foundation trusts.
In February 2021 the Royal Brompton and Harefield joined Guy's and St Thomas' NHS Foundation Trust, bringing together world-leading expertise in the care and research of heart and lung disease. Our merger provides a once in a generation opportunity to build a lasting, world-renowned heart and lung centre, providing the highest quality care for patients and conducting world-leading research.
We have a reputation for clinical excellence and high quality teaching and research. We are part of King's Health Partners, one of eight accredited UK academic health sciences centres.
Patients are at the heart of everything we do and we pride ourselves on ensuring the best possible patient experience as well as safe, high quality care. We are proud to have one of the lowest mortality rates in the NHS. Following a comprehensive Care Quality Commission (CQC) inspection in 2019 we maintained our overall rating of 'good'. Our adult community services achieved a rating of 'outstanding'.
The commitment of our 22,000 staff is key to our success. We are one of the largest local employers and we aim to develop and support all our staff so they are able to deliver high quality, safe and efficient care. The 2019 NHS staff survey results show that we have one of the most engaged and motivated workforces in the NHS. We know this has a positive impact on the care provided to our patients.
Job description
Job responsibilities
To support the Payroll team in providing a comprehensive payroll service ensuring that Trust staff changes to pay recorded via the HR System are processed and validated in line with processing timetables.
To ensure that leavers and changes are accurately processed and validated to strict deadlines and in accordance with organisation regulations and procedures.
To provide clear and accurate advice and guidance to managers and staff in respect of submitting pay changes.
To respond promptly to queries from managers and budget holders in respect of actions taken in ESR.
Job description
Job responsibilities
To support the Payroll team in providing a comprehensive payroll service ensuring that Trust staff changes to pay recorded via the HR System are processed and validated in line with processing timetables.
To ensure that leavers and changes are accurately processed and validated to strict deadlines and in accordance with organisation regulations and procedures.
To provide clear and accurate advice and guidance to managers and staff in respect of submitting pay changes.
To respond promptly to queries from managers and budget holders in respect of actions taken in ESR.
Person Specification
Knowledge
Essential
- Knowledge of integrated HR and Payroll systems
- Knowledge of the Data Protection Act
- Knowledge of NHS Terms and Conditions of Service
Experience
Essential
- Experience within Payroll or Transactional HR Services environment
- Experience dealing with issues related to pay, terms and conditions
- Experience working to demanding targets and meeting tight deadlines in accordance with Service Level Agreements
- Demonstrable experience of managing computer based payroll/HR systems
Skills
Essential
- Excellent interpersonal skills
- High degree of numeracy and attention to detail
- Able to prioritise own workload in order to meet deadlines and deal with conflicting demands and pressures.
- Outstanding customer focus
Person Specification
Knowledge
Essential
- Knowledge of integrated HR and Payroll systems
- Knowledge of the Data Protection Act
- Knowledge of NHS Terms and Conditions of Service
Experience
Essential
- Experience within Payroll or Transactional HR Services environment
- Experience dealing with issues related to pay, terms and conditions
- Experience working to demanding targets and meeting tight deadlines in accordance with Service Level Agreements
- Demonstrable experience of managing computer based payroll/HR systems
Skills
Essential
- Excellent interpersonal skills
- High degree of numeracy and attention to detail
- Able to prioritise own workload in order to meet deadlines and deal with conflicting demands and pressures.
- Outstanding customer focus
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
